Lexmark X9575 User Manual

From hereYou can
Print Fax Activity HistoryPrint a report detailing the last 40 faxes sent and received.
ConfirmationDetermine when to print a report of a fax transmission. You can choose to print:
Every time a fax is sent, successfully or not
Only if there is a transmission error
Not at all
Understanding the Ringing and Answering menu
From hereYou can
Ring VolumeSet the ring volume to off, low, or high.
Pickup OnChoose to receive a fax after the first, second, third, or fifth ring.
Distinctive RingSet...

Understanding the Dialing and Sending menu
Use thisTo
Your Fax NumberEnter your fax number by using the keypad. This number
is shown on the cover page of outgoing faxes.
Your Fax NameEnter the name of the printer by using the keypad. This
name is shown on the cover page of outgoing faxes.
Cover PageChoose whether or not to send a cover page with the
outgoing fax.
ColorChoose to send a fax in color or black and white.
QualityChoose a copy quality: Standard, Fine, Superfine, or
Ultrafine....

From hereYou can
Blocked Fax Add EntryAdd entries to your Block List by using the control panel
and keypad buttons.
Print Blocked Fax ListPrint the contents of your Block List.
Using the control panel phone book
The phone book is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).
To access the Phone Book menu:
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
The Fax Mode menu appears.
3Press  or  repeatedly until Phone Book is highlighted.
4Press ....

Setting up a dialing prefix
You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include
numbers, commas, and/or the symbols * or #.
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3Press  or  repeatedly until Fax Setup is highlighted.
4Press .
5Press  or  repeatedly until Dialing and Sending is highlighted.
6Press .
7Press  or  repeatedly until you reach Dial Prefix .
8Press  or  repeatedly until Create appears.
9Press ....

Setting up to fax while behind a PBX
If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone
system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax
number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not
recognizable to most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number
without...

Managing faxes using the control panel
Setting up a fax footer
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3Press  or  repeatedly until Fax Setup is highlighted.
4Press .
5Press  or  repeatedly until Fax Printing is highlighted.
6Press .
7Press  or  repeatedly until you reach Fax Footer.
8Press  or  repeatedly until On appears.
9Press  to save and exit.
Creating a fax cover page using the control panel
1From the control panel, press  or  repeatedly until Fax is...

4Press .
5Press  or  repeatedly until History and Reports is highlighted.
6Press .
7Press  or  until you reach Report.
8Press  or  repeatedly until the type of report you want to print appears.
9Press  to print the report and exit.
Printing the Fax Settings List
1From the control panel, press  or repeatedly until Setup is highlighted.
2Press .
3Press  or repeatedly until Print Fax Settings List is highlighted.
4Press  to print a user default settings list which lists each fax setting in the printer, the...

hPress  or  repeatedly until On appears.
iPress  to save and exit.
2To add each fax number you want to block:
aFrom the control panel, press  or  repeatedly until Fax is highlighted.
bPress .
cPress  or  repeatedly until Fax Setup is highlighted.
dPress .
ePress  or  repeatedly until Fax Blocking is highlighted.
fPress .
gPress  or  repeatedly until you reach Blocked Fax Add Entry.
hPress .
iUse the keypad numbers to enter the name of the person associated with the fax number in the Name field.
jPress...

Faxing using the computer
Sending a fax using the computer
Sending a fax using the software
This is the best way to send a fax if you also want to save a copy of it on your computer.
1Load an original document facedown on the scanner glass.
2From the desktop, double-click the Productivity Studio icon.
3From the Welcome Screen, click Fax.
4Select the Document option.
5Click Start.
6Enter the recipient information, and then click Next.
Note: A fax number can include up to 64 numbers, commas, periods,...

2When the Fax Solutions Software appears, as shown, use the “I Want To” menu to:
Send a fax.
Adjust the Speed Dial list and other fax settings.
View and use the phone book, so you can add new contacts or groups, edit or delete contacts or groups, and
add contacts or groups to Speed Dial lists.
View several sample cover pages that you can choose from. You can also add your company logo to a sample
cover page.
3To access any of the items in the “I Want To” menu, click the item.
4If needed, click the...