Kyocera TASKalfa 552ci User Manual

6-1
6Document Box
This chapter explains the typical procedure for utilizing Document Box.
• Using a Custom Box ...........................................................................6-2
• Using a Job Box ................................................................................6-12
• Printing Documents Stored in Removable USB Memory ..................6-20
• Saving Documents to USB Memory (Scan to USB) .........................6-22
Downloaded From ManualsPrinter.com Manuals 

Document Box
6-2
Using a Custom Box 
NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User 
Logon privileges, refer to User Privileges on page 3-40.
Creating a New Custom Box
Use the procedure below to create a new box in the user box.
1Press the Document Box key.
2Press [Custom Box] and then [Register/Edit Box].
3Press [Add].
4Press [Change] for each item, enter the information 
and then press [OK]. 
The table below lists the items to be set....

Document Box
6-3
6
NOTE: If user login administration is enabled, Owner 
and Permission are also displayed. Refer to Creating 
new Custom Boxes when user login administration is 
enabled on page 3-41.
5Check the details you have entered and then press 
[Register]. The Custom Box is created.
Setting the document deletion time
Sets the time when documents stored in a custom box are deleted. 
The procedure for using Auto File Deletion Time is explained below.
1Press the System Menu key.
2Press [Document...

Document Box
6-4
3Set the time at which the document is deleted by 
pressing [+], [-]. Press [# Keys] to enter the time 
directly using the numeric keys.
4Press [OK]. The time for document deletion is set.
Storing Documents
The procedure for storing documents in a custom box is explained below.
1Press the Document Box key.
2Place the originals in the document processor or on 
the platen.
3Press [Custom Box], select the box where the 
document will be stored and then press [Store File].
4Select the type...

Document Box
6-5
6
Printing Documents
The procedure for printing documents in a custom box is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the 
document you want to print and press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to print by checking 
the checkbox.
The document is marked with a checkmark.
NOTE: To deselect, press the checkbox again and 
remove the checkmark.
4Press...

Document Box
6-6
Sending Documents
The procedure for sending documents in a custom box is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the 
document you want to send and press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to send by checking 
the checkbox.
The document is marked with a checkmark.
NOTE: You cannot select and send multiple documents. 
To deselect, press the checkbox again...

Document Box
6-7
6
Form Overlay from Custom Boxes
This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes 
and then print the results. 
Use the procedure below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the 
document you want to overlay the image into and 
print, and then press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to print by checking 
the...

Document Box
6-8
Editing Documents
This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple 
documents together. You can also copy documents to USB memory connected to this machine.
Moving a Document / Copying a Document
The procedure for moving or copying documents is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the 
document you want to move or copy and press 
[Open].
NOTE: If a custom box is protected...

Document Box
6-9
6
7To copy or move the document to a custom box, 
select the destination box. 
To copy the document to USB memory, select the 
destination folder and press [Next]. If necessary, 
set the saved file size and the file format, etc.
8Press [Move] or [Copy] and then press [Yes] in the 
confirmation screen. The selected document is 
moved or copied.
NOTE: If the box to which the document is to be 
moved or copied is protected by a password, enter the 
correct password.
Joining Documents
The...

Document Box
6-10
5Arrange the documents into the order in which they 
are to be joined. 
Highlight the document you want to rearrange and 
press [Up] or [Down] to move it to the correct place 
in the sequence.
6Press [Next].
7Press [File Name], enter the file name for the joined 
document and press [OK].
NOTE: Enter up to 32 characters as the file name.
8Press [Join] and then press [Yes] in the 
confirmation screen. The documents are joined.
NOTE: After joining, the original documents are left...