HP Officejet Pro 8500A User Manual

							
1.Lift the output tray.
2. Slide the paper width guide out as far as possible.
NOTE: If you are loading larger sized media, pull the input tray to extend it.
3.Insert the media print-side down along the right of the main tray. Make sure the
stack of media aligns with the right and back edges of the tray, and does not
exceed the line marking in the tray.
NOTE: Do not load paper while the printer is printing.
4.Slide the media guides in the tray to adjust them for the media size that you have
loaded.
5. Lower the output tray.
6. Pull out the tray extender.
Insert a memory device
If your digital camera uses a memory card to store photos, you can insert the memory
card into the printer to print or save your photos.
CAUTION: Attempting to remove a memory card while it is being accessed can
damage files on the card. You can safely remove a card only when the photo light
is not blinking. Also, never insert more than one memory card at a time as this can
also damage files on the memory cards.
NOTE: The printer does not support encrypted memory cards.
For more information on the supported memory cards, see Memorydevice
specifications.
To insert a memory card
1.Turn the memory card so that the label faces up, and the contacts are facing the
printer.
2. Insert the memory card into the corresponding memory card slot.
NOTE: You cannot insert more than one memory card in the printer.
Insert a memory device 27
 
						

							
To connect a storage device
1.If you are connecting a digital camera, change the USB mode of the camera to
storage mode, and then connect one end of the USB cable to the camera.
NOTE: Different cameras use different terms to describe the storage mode.
For instance, some cameras have a digital camera setting and a disk drive
setting. In this instance, the disk drive setting is the storage mode setting. If
storage mode does not work on your camera, you might need to upgrade the
camera firmware. For more information, see the documentation that came with
the camera.
2. Insert the USB storage device or the other end of the camera’s USB cable to the
USB port on the front of the printer.
NOTE: If your USB device does not fit into this port due to size limitations, or if
the connector on the device is shorter than 11 mm (0.43 in), you will need to
purchase a USB extension cable in order to use your device with this port. For
more information on supported USB devices, see 
Memorycardspecifications.
Install the accessories
This section contains the following topics:
•
Installtheduplexer
•
InstallTray2
•
Turnonaccessoriesintheprinterdriver
Chapter 1
28 Get started 
 
						

							
Install the duplexer
You can print on both sides of a sheet of paper automatically. For information on using
the duplexer, see 
Printonbothsides(duplexing).
To install the duplexer

x Slide the duplexer into the printer until the unit locks into place. Do not press the
buttons on either side of the duplexer when installing the unit; use them only for
removing the unit from the printer.
Install Tray 2
NOTE: This feature is available with some models of the printer.
Tray 2 can hold up to 250 sheets of plain paper. For ordering information, see HP
suppliesandaccessories.
To install Tray 2
1. Unpack the tray, remove the packing tapes and materials, and move the tray to the
prepared location. The surface must be sturdy and level.
2. Turn off the printer, and disconnect the power cord.
3. Set the printer on top of the tray.
CAUTION: Be careful to keep your fingers and hands clear of the bottom of
the printer.
4. Connect the power cord and turn on the printer.
5. Enable Tray 2 in the printer driver. For more information, see 
Turnonaccessories
intheprinterdriver.
Install the accessories 29
 
						

							
Turn on accessories in the printer driver
•ToturnonaccessoriesonWindowscomputers
•
ToturnonaccessoriesonMacintoshcomputers
To turn on accessories on Windows computers
1. Click Start, point to  Settings, and then click  Printers or Printers and Faxes .
- Or -
Click Start, click  Control Panel , and then double-click  Printers.
2. Right-click the printer icon, and then click  Properties.
3. Select the  Device Settings  tab. Click the accessory that you want to turn on, click
Installed  from the drop-down menu, and then click  OK.
To turn on accessories on Macintosh computers
The Mac OS automatically turns on all accessories in the printer driver when you
install the printer software. If you add a new accessory later, follow these steps:
1. Open the  System Preferences  and then select Print & Fax.
2. Click Options & Supplies .
3. Click the  Driver tab.
4. Select the options you want to install, and then click  OK.
Maintain the printer
This section provides instructions for keeping the printer in top working condition.
Perform these maintenance procedures as necessary.
•
Cleanthescannerglass
•
Cleantheexterior
•
Cleantheautomaticdocumentfeeder
Clean the scanner glass
NOTE: Dust or dirt on the scanner glass, scanner lid backing, or scanner frame
can slow down performance, degrade the quality of scans, and affect the accuracy
of special features such as fitting copies to a certain page size.
To clean the scanner glass
1. Turn the printer off. For more information, see 
Turntheprinteroff.
2. Lift the scanner lid.
Chapter 1
30 Get started 
 
						

							
3.Clean the glass by using a soft, lint-free cloth that has been sprayed with a mild
glass cleaner. Dry the glass with a dry, soft, lint-free cloth.
CAUTION: Use only glass cleaner to clean the scanner glass. Avoid cleaners
that contain abrasives, acetone, benzene, and carbon tetrachloride, all of which
can damage the scanner glass. Avoid isopropyl alcohol because it can leave
streaks on the glass.
CAUTION: Do not spray the glass cleaner directly on the glass. If too much
glass cleaner is applied, the cleaner could leak under the glass and damage
the scanner.
4. Close the scanner lid, and turn on the printer.
Clean the exterior 
WARNING! Before cleaning the printer, turn off the power and unplug the power
cord from the electrical socket.
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the case. The
exterior of the printer does not require cleaning. Keep fluids away from the interior of
the printer, as well as from the printer control panel.
Clean the automatic document feeder
If the automatic document feeder picks up multiple pages or if it does not pick up plain
paper, you can clean the rollers and separator pad. Lift the automatic document feeder
Maintain the printer 31
 
						

							
cover to access the pick assembly inside the automatic document feeder, clean the
rollers or separator pad, and then close the cover.
To clean the rollers or separator pad
1.Remove all originals from the document feeder tray.
2. Lift the automatic document feeder cover (1).
This provides easy access to the rollers (2) and separator pad (3).
1
2
3
1Automatic document feeder cover
2Rollers
3Separator pad
3.Lightly dampen a clean lint-free cloth with distilled water, then squeeze any excess
liquid from the cloth.
4. Use the damp cloth to wipe any residue off the rollers or separator pad.
NOTE: If the residue does not come off using distilled water, try using
isopropyl (rubbing) alcohol.
5. Close the cover of the automatic document feeder.
Turn the printer off
Turn the printer off by pressing the  Power button located on the printer. Wait until the
power light turns off before unplugging the power cord or turning off a power strip. If
you incorrectly turn the printer off, the print carriage might not return to the correct
position causing problems with the ink cartridges and print quality issues.
Chapter 1
32 Get started 
 
						

							
2 Print
Most print settings are automatically handled by the software application. Change the
settings manually only when you want to change print quality, print on specific types of
paper, or use special features. For more information about selecting the best print
media for your documents, see 
Selectprintmedia.
Choose a print job to continue:
Printdocuments
Printbrochures
Printonenvelopes
Printphotos
Printonspecialandcustom-sizepaper
Printborderlessdocuments
Print documents
NOTE: With certain types of paper, you can print on both sides of a sheet of
paper (called “two-sided printing” or “duplex printing”). For more information, see
Printonbothsides(duplexing).
Print 33
 
						

							
NOTE:You can print from anywhere by using HP's ePrint feature. For more
information, see 
HPePrint.
Follow the instructions for your operating system.
•
Printdocuments(Windows)
•
Printdocuments(MacOSX)
Print documents (Windows)
1. Load paper in the tray. For more information, see Loadmedia.
2. On the  File menu in your software application, click  Print.
3. Make sure the printer you want to use is selected.
4. To change settings, click the button that opens the  Properties dialog box.
Depending on your software application, this button might be called  Properties,
Options ,Printer Setup ,Printer , or Preferences .
5. Change the paper orientation on the  Layout tab, and paper source, media type,
paper size, and quality settings on the  Paper/Quality tab. To print in black and
white, click the  Advanced tab, and then change the  Print in Grayscale option.
6. Click OK.
7. Click Print or OK  to begin printing.
Print documents (Mac OS X)
1. Load paper in the tray. For more information, see Loadmedia.
2. From the  File menu in your software application, click  Print.
3. Make sure the printer you want to use is selected.
4. Change the print settings for the option provided in the pop-up menus, as
appropriate for your project.
NOTE: Click the blue disclosure triangle next to the  Printer selection to
access these options.
5. Click Print to begin printing.
Print brochures
NOTE: You can print from anywhere by using HP's ePrint feature. For more
information, see 
HPePrint.
Follow the instructions for your operating system.
•
Printbrochures(Windows)
•
Printbrochures(MacOSX)
Print brochures (Windows)
NOTE: To set print settings for all print jobs, make the changes in the HP
software provided with the printer. For more information on the HP software, see
Printermanagementtools.
Chapter 2
34 Print 
 
						

							
1.Load paper in the tray. For more information, see Loadmedia.
2. On the  File menu in your software application, click  Print.
3. Make sure the printer you want to use is selected.
4. To change settings, click the button that opens the  Properties dialog box.
Depending on your software application, this button might be called  Properties,
Options ,Printer Setup ,Printer , or Preferences .
5. Change the paper orientation on the  Layout tab, and paper source, media type,
paper size, and quality settings on the  Paper/Quality tab. To print in black and
white, click the  Advanced tab, and then change the  Print in Grayscale option.
6. Click OK.
7. Click OK.
8. Click Print to begin printing.
Print brochures (Mac OS X)
1.Load paper in the tray. For more information, see Loadmedia.
2. From the  File menu in your software application, click  Print.
3. Make sure the printer you want to use is selected.
4. Select  Paper Type/Quality  from the pop-up menu (located below the Orientation
setting), and then select the following settings:
• Paper Type:  the appropriate brochure paper type
• Quality: Normal  or Best
NOTE: Click the blue disclosure triangle next to the  Printer selection to
access these options.
5. Select any other print settings that you want, and then click  Print to begin printing.
Print on envelopes
When selecting envelopes, avoid envelopes that have a very slick finish, self-stick
adhesives, clasps, or windows. Also, avoid envelopes with thick, irregular, or curled
edges, or areas that are wrinkled, torn, or otherwise damaged.
Make sure the envelopes you load in the printer are tightly constructed and that the
folds are sharply creased.
NOTE: For more information about printing on envelopes, see the documentation
available with the software program you are using.
Follow the instructions for your operating system.
•
Printonenvelopes(Windows)
•
Printonenvelopes(MacOSX)
Print on envelopes (Windows)
1. Load envelopes in the tray. For more information, see Loadmedia.
2. On the  File menu in your software application, click  Print.
3. Make sure the printer you want to use is selected.
Print on envelopes 35
 
						

							
4.To change settings, click the button that opens the  Properties dialog box.
Depending on your software application, this button might be called  Properties,
Options ,Printer Setup ,Printer , or Preferences .
5. On the  Layout tab, change the orientation to  Landscape.
6. Click Paper/Quality , and then select the appropriate envelope type from the
Paper Size  drop-down list.
TIP:You can change more options for the print job by using the features
available on the other tabs in the dialog box.
7. Click OK, and then click  Print or OK  to begin printing.
Print on envelopes (Mac OS X)
1. Load envelopes in the tray. For more information, see Loadmedia.
2. From the  File menu in your software application, click  Print.
3. Make sure the printer you want to use is selected.
4. select the appropriate envelope size in the  Paper Size pop-up menu.
5. Select the  Orientation  option.
NOTE:If your computer is using Mac OS X (v10.5 or v10.6), click the blue
disclosure triangle next to the  Printer selection to access these options.
6.Select any other print settings that you want, and then click  Print to begin printing.
Print photos
Do not leave unused photo paper in the input tray. The paper might start to curl, which
could reduce the quality of your printout. Photo paper should be flat before printing.
Follow the instructions for your operating system.
•
Printphotosonphotopaper(Windows)
•
Printphotosonphotopaper(MacOSX)
•
Printphotosfroma memorydevice
•
PrintDPOFphotos
Print photos on photo paper (Windows)
1. Load paper in the tray. For more information, see Loadmedia.
2. On the  File menu in your software application, click  Print.
3. Make sure the printer you want to use is selected.
4. To change settings, click the option that opens the printer  Properties dialog box.
Depending on your software application, this option might be called  Properties,
Options ,Printer Setup ,Printer , or Preferences .
5. To print the photo in black and white, click the  Advanced tab and then change the
Print in Grayscale  option.
6. Click OK, and then click  Print or OK  to begin printing.
Chapter 2
36 Print