HP Officejet Pro 8500A User Manual

							
IconPurpose
Displays a screen where you can use HP Apps. For more information, see HPApps
Displays the Photo screen for selecting options.
Displays the Setup screen for generating reports, changing fax and other
maintenance settings, and accessing the Help screen. The topic that you select
from the Help screen opens a help window on your computer screen.
Displays the Network screen for selecting options.
Officejet Pro 8500A (A910g-z only)
Provides more information about the printer's features.
Officejet Pro 8500A (A910g-z only)
Displays screen where you can see information about the ink cartridges, including
fill levels. This icon has a red border when an ink cartridge needs attention.
Officejet Pro 8500A (A910a-f only)
NOTE:Ink level warnings and indicators provide estimates for planning
purposes only. When you receive a low-ink warning message, consider having
a replacement cartridge available to avoid possible printing delays. You do not
need to replace cartridges until prompted to do so.
Displays the status of the Auto Answer function. Touch  Auto Answer to turn it on
or off. For more information, see Settheanswermode(Autoanswer).
Officejet Pro 8500A (A910a-f only)
(continued)
Use the printer control panel 17
 
						

							
Change printer settings
Use the control panel to change the printer’s mode and settings, print reports, or get
help for the printer.
TIP:If the printer is connected to a computer, you can also change the printer
settings using HP software tools available on your computer, such as the HP
printer software, the HP Utility (Mac OS X), or the EWS. For more information
about these tools, see 
Printermanagementtools.
This section contains the following topics:
•
Selectthemode
•
Changeprintersettings
Select the mode
The main menu of the control-panel display shows the available modes for the printer.
NOTE: To select a mode, touch the left arrow  or the right arrow  to see the
available modes, and then touch the icon to select the desired mode. Follow the
prompts on the control-panel display to complete the job. The control-panel display
returns to the main menu when the job is finished.
To select a different mode
Touch the 
 to return to the main menu. Touch left arrow  or right arrow  to scroll
through the available modes, and then touch the icon to select the desired mode.
To change settings for a mode
1. After selecting a mode, touch the arrow buttons to scroll through the available
settings, and then touch the setting you want to change.
2. Follow the prompts on the display to change the settings, and then touch  Done.
NOTE: Use the  button to return to the previous menu.
Change printer settings
To change the printer settings or print reports, use the options available in the Setup
menu:
1.Touch right arrow 
 , and then touch  Setup.
2. Touch the arrow buttons to scroll through the menus.
3. Touch the menu items to select menus or options.
NOTE: Use the  button to return to the previous menu.
Finding the printer model number
In addition to the model name that appears on the front of the printer, this printer has
a specific model number. You can use this number when obtaining support and to help
determine which supplies or accessories are available for your printer.
Chapter 1
18 Get started 
 
						

							
The model number is printed on a label located inside the printer, near the ink
cartridges area.
Select print media
The printer is designed to work well with most types of office media. It is best to test
a variety of print media types before buying large quantities. Use HP media for
optimum print quality. Visit the HP Web site at 
www.hp.com for more information about
HP media.
HP recommends plain papers with the ColorLok logo for printing
and copying of everyday documents. All papers with the
ColorLok logo are independently tested to meet high standards
of reliability and print quality, and produce documents with crisp,
vivid color, bolder blacks and dry faster than ordinary plain
papers. Look for papers with the ColorLok logo in a variety of
weights and sizes from major paper manufacturers.
This section contains the following topics:
•
Recommendedpapersforprintingandcopying
•
Recommendedpapersforphotoprinting
•
Tipsforselectingandusingmedia
Recommended papers for printing and copying
If you want the best print quality, HP recommends using HP papers that are
specifically designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
HP Brochure Paper
HP Superior Inkjet
PaperThese papers are glossy-coated or matte-coated on both sides for
two-sided use. They are the perfect choice for near-photographic
reproductions and business graphics for report covers, special
presentations, brochures, mailers, and calendars.
HP Bright White Inkjet
PaperHP Bright White Inkjet Paper delivers high-contrast colors and sharp
text. It is opaque enough for two-sided color usage with no show-
through, which makes it ideal for newsletters, reports, and flyers. It
features ColorLok Technology for less smearing, bolder blacks and
vivid colors.
HP Printing PaperHP Printing Paper is a high-quality multifunction paper. It produces
documents that look and feel more substantial than documents
printed on standard multipurpose or copy paper. It features ColorLok
Technology for less smearing, bolder blacks and vivid colors. It is
acid-free for longer lasting documents.
HP Office PaperHP Office Paper is a high-quality multifunction paper. It is suitable for
copies, drafts, memos and other everyday documents. It features
ColorLok Technology for less smearing, bolder blacks and vivid
colors. It is acid-free for longer lasting documents
HP Office Recycled
PaperHP Office Recycled Paper is a high-quality multifunction paper made
with 30% recycled fiber. It features ColorLok Technology for less
Select print media 19
 
						

							
smearing, bolder blacks and vivid colors. It is acid-free for longer
lasting documents.
HP Premium
Presentation Paper
HP Professional PaperThese papers are heavy two-sided matte papers perfect for
presentation, proposals, reports and newsletters. They are
heavyweight for an impressive look and feel.
HP Premium Inkjet
Transparency FilmHP Premium Inkjet Transparency Film makes your color
presentations vivid and even more impressive. This film is easy to
use and handle and dries quickly without smudging.
HP Advanced Photo
PaperThis thick photo paper features an instant-dry finish for easy handling
without smudging. It resists water, smears, fingerprints, and humidity.
Your prints have a look and feel comparable to a store processed
photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10
x 15 cm (4 x 6 inch), 13x18 cm (5 x7 inch) and two finishes – glossy
or soft gloss (satin matte). It is acid-free for longer lasting documents.
HP Everyday Photo
PaperPrint colorful, everyday snapshots at a low cost, using paper
designed for casual photo printing. This affordable, photo paper dries
quickly for easy handling. Get sharp, crisp images when you use this
paper with any inkjet printer. Available in semi-gloss finish in 8.5 x11
inch, A4, 4 x 6 inch and 10 x 15 cm. It is acid-free for longer lasting
documents.
HP Iron-On TransfersHP Iron-on Transfers (for color fabrics or for light or white fabrics) are
the ideal solution for creating custom T-shirts from your digital photos.
To order HP papers and other supplies, go to www.hp.com/buy/supplies. If prompted,
select your country/region, follow the prompts to select your printer, and then click one
of the shopping links on the page.
NOTE: At this time, some portions of the HP Web site are available in English only.
Recommended papers for photo printing
If you want the best print quality, HP recommends using HP papers that are
specifically designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
HP Advanced Photo Paper
This thick photo paper features an instant-dry finish for easy handling without
smudging. It resists water, smears, fingerprints, and humidity. Your prints have a look
and feel comparable to a store processed photo. It is available in several sizes,
including A4, 8.5 x 11 inch, 10 x 15 cm (4  x 6 inch), 13 x 18 cm (5 x 7 inch) and two
finishes – glossy or soft gloss (satin matte). It is acid-free for longer lasting documents.
HP Everyday Photo Paper
Print colorful, everyday snapshots at a low cost, using paper designed for casual
photo printing. This affordable, photo paper dries quickly for easy handling. Get sharp,
crisp images when you use this paper with any inkjet printer. Available in semi-gloss
finish in 8.5 x 11 inch, A4, 4 x 6 inch and  10 x 15 cm. It is acid-free for longer lasting
documents.
Chapter 1
(continued)
20 Get started 
 
						

							
HP Photo Value Packs
HP Photo Value Packs conveniently package Original HP ink cartridges and HP
Advanced Photo Paper to save you time and take the guesswork out of printing
affordable professional photos with your HP printer. Original HP inks and HP
Advanced Photo Paper have been designed to work together so your photos are long
lasting and vivid, print after print. Great for printing out an entire vacation’s worth of
photos or multiple prints to share.
To order HP papers and other supplies, go to 
www.hp.com/buy/supplies. If prompted,
select your country/region, follow the prompts to select your printer, and then click one
of the shopping links on the page.
NOTE: At this time, some portions of the HP Web site are available in English only.
Tips for selecting and using media
For the best results, observe the following guidelines.
• Always use media that conforms to the printer specifications. For more information,
see
Mediaspecifications.
• Load only one type of media at a time into a tray or automatic document feeder (ADF) (some models only).
• When loading the trays and ADF (some models only), make sure the media is loaded correctly. For more information, see 
Loadmedia or Loadanoriginalinthe
automaticdocumentfeeder(ADF).
• Do not overload the tray or ADF (some models only). For more information, see
Loadmedia or Loadanoriginalintheautomaticdocumentfeeder(ADF).
• To prevent jams, poor print quality, and other printing problems, avoid loading the following media in the trays or ADF (some models only):

•Multipart forms

• Media that is damaged, curled, or wrinkled

• Media with cutouts or perforations

• Media that is heavily textured, embossed, or does not accept ink well

• Media that is too lightweight or stretches easily

• Media that contains staples or clips
NOTE: To scan, copy, or fax documents that contain pages that do not
conform to these guidelines, use the scanner glass. For more information, see
Loadanoriginalonthescannerglass.
Load an original on the scanner glass
You can copy, scan, or fax up to Letter- or A4-size originals by loading them on the
glass.
NOTE: Many of the special features do not work correctly if the glass and lid
backing are not clean. For more information, see 
Maintaintheprinter.
Load an original on the scanner glass 21
 
						

							
To load an original on the scanner glass
Use these steps to load an original on the scanner glass.
1.Lift the scanner lid.
2. Load your original print-side down.
TIP: For more help on loading an original, refer to the engraved guides along
the edge of the glass.
3. Close the lid.
Load an original in the automatic document feeder (ADF)
You can copy, scan, or fax a one-sided, single- or multiple-page, A4- or Letter-size
document by placing it in the automatic document feeder tray.
CAUTION: Do not load photos in the ADF; this might cause damage to your
photos.
NOTE: Two-sided Legal-size documents cannot be scanned, copied, or faxed
using the ADF.
NOTE: Some features, such as the  Fit to Page copy feature, do not work when
you load your originals in the ADF. You must load your originals on the glass.
The document feeder tray holds a maximum of 35 or 50 sheets of plain paper,
depending on the printer model.
To load an original in the document feeder tray
Use these steps to load a document in the automatic document feeder.
1. Load your original print-side up into the document feeder tray. Place the pages so
that the top edge of the document goes in first. Slide the media into the automatic
Chapter 1
22 Get started 
 
						

							
document feeder until you hear a tone or see a message on the display indicating
that the loaded pages were detected.
TIP:For more help on loading originals in the automatic document feeder,
refer to the diagram engraved in the document feeder tray.
2. Slide the width guides inward until they stop at the left and right edges of the media.
NOTE: Remove all originals from the document feeder tray before lifting the lid on
the printer.
Load media
This section provides instructions for loading media into the printer.
This section contains the following topics:
•
Loadstandard-sizemedia
•
Loadenvelopes
•
Loadcardsandphotopaper
•
Loadtransparencies
•
Loadcustom-sizemedia
Load standard-size media
To load media
Use these instructions to load standard media.
1. Lift the output tray.
2. Slide the paper width guide out as far as possible.
NOTE: If you are loading larger sized media, pull the input tray to extend it.
Load media 23
 
						

							
3.Insert the media print-side down along the right of the main tray. Make sure the
stack of media aligns with the right and back edges of the tray, and does not
exceed the line marking in the tray.
NOTE: Do not load paper while the printer is printing.
4.Slide the media guides in the tray to adjust them for the media size that you have
loaded.
5. Lower the output tray.
6. Pull out the tray extender.
Load envelopes
To load envelopes
Use these instructions to load an envelope
1.Lift the output tray.
2. Slide the paper width guide out as far as possible.
NOTE: If you are loading larger sized media, pull the input tray to extend it.
Chapter 1
24 Get started 
 
						

							
3.Load envelopes according to the graphic. Make sure the stack of envelopes does
not exceed the line marking in the tray.
NOTE: Do not load paper while the printer is printing.
4.Slide the media guides in the tray to adjust them for the media size that you have
loaded.
5. Lower the output tray.
6. Pull out the tray extender.
Load cards and photo paper
To load cards and photo paper
Use these instructions to load photo paper.
1.Lift the output tray.
2. Slide the paper width guide out as far as possible.
NOTE: If you are loading larger sized media, pull the input tray to extend it.
3.Insert the media print-side down along the right of the main tray. Make sure the
stack of media aligns with the right and back edges of the tray, and does not
exceed the line marking in the tray. If the photo paper has a tab along one edge,
make sure the tab is pointing towards the front of the printer.
NOTE: Do not load paper while the printer is printing.
4.Slide the media guides in the tray to adjust them for the media size that you have
loaded.
Load media 25
 
						

							
5.Lower the output tray.
6. Pull out the tray extender.
Load transparencies
To load transparencies
1.Lift the output tray.
2. Slide the paper width guide out as far as possible.
NOTE: If you are loading larger sized media, pull the input tray to extend it.
3.Insert the transparencies, rough-side or print-side down, along the right of the main
tray. Make sure the adhesive strip is pointing towards the back of the printer and
that the stack of transparencies aligns with the right and back edges of the tray.
Also, make sure the stack does not exceed the line marking in the tray.
NOTE: Do not load paper while the printer is printing.
4.Slide the media guides in the tray to adjust them for the media size that you have
loaded.
5. Lower the output tray.
6. Pull out the tray extender.
Load custom-size media
To load cards and photo paper
Use these instructions to load custom-size media.
CAUTION: Use only custom-size media that is supported by the printer. For more
information, see 
Mediaspecifications.
Chapter 1
26 Get started