HP OfficeJet J4580 User Manual

							
Case E: Shared voice/fax line
If you receive both voice calls and fax calls at the same phone number, and you have
no other office equipment (or voice mail) on  this phone line, set up the device as
described in this section.
Figure 7-4 Back view of the device
1Telephone wall jack
2Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
3Telephone (optional)
To set up the device with a shared voice/fax line
1. Using the phone cord supplied in the box  with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone cords you might already have in your
home or office.
2. Do one of the following:
• If you have a parallel-type phone system, remove the white plug from the port
labeled 2-EXT on the back of the device,  and then connect a phone to this port.
• If you have a serial-type phone system,  you might plug your phone directly on
top of the device cable which has a wall plug attached to it.
Set up faxing for the device  77
 
						

							
3.Now you need to decide how you want  the device to answer calls, automatically or
manually:
• If you set up the device to answer calls  automatically, it answers all incoming
calls and receives faxes. The device will not be able to distinguish between fax
and voice calls in this case; if you suspect  the call is a voice call, you will need
to answer it before the device answers the call. To set up the device to answer
calls automatically, turn on the  Auto Answer setting.
• If you set up the device to answer faxes  manually, you must be available to
respond in person to incoming fax calls or the device cannot receive faxes. To
set up the device to answer calls manually, turn off the  Auto Answer setting.
4. Run a fax test.
If you pick up the phone before the device  answers the call and hear fax tones from a
sending fax machine, you will need to answer the fax call manually.
Case F: Shared voice/fax line with voice mail
If you receive both voice calls and fax calls at the same phone number, and you also
subscribe to a voice mail service through your telephone company, set up the device
as described in this section.
NOTE: You cannot receive faxes automatically if you have a voice mail service at
the same phone number you use for fax calls. You must receive faxes manually;
this means you must be available to respond in person to incoming fax calls. If you
want to receive faxes automatically instead, contact your telephone company to
subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.
Figure 7-5 Back view of the device
1Telephone wall jack
2Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
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To set up the device with voice mail
1.Using the phone cord supplied in the box  with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone cords you might already have in your
home or office.
2. Turn off the  Auto Answer  setting.
3. Run a fax test.
You must be available to respond in person to incoming fax calls, or the device cannot
receive faxes. You must initiate the manual fax before voicemail picks up the line.
Case G: Fax line shared with computer modem (no voice calls received)
If you have a fax line on which you  receive no voice calls, and you also have a
computer modem connected on this line, set up the device as described in this section.
NOTE: If you have a computer dial-up modem, your computer dial-up modem
shares the phone line with the device. You will  not be able to use both your modem
and the device simultaneously. For example, you cannot use the device for faxing
while you are using your  computer dial-up modem to send an e-mail or access the
Internet.
•Set up the device with a computer dial-up modem
•
Set up the device with a computer DSL/ADSL modem
Set up the device with a computer dial-up modem
If you are using the same phone line for sending faxes and for a computer dial-up
modem, follow these directions for setting up the device.
Figure 7-6 Back view of the device
1Telephone wall jack
2Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
Set up faxing for the device  79
 
						

							
3Computer with modem
To set up the device with a computer dial-up modem
1.Remove the white plug from the port labeled 2-EXT on the back of the device.
2. Find the phone cord that connects from  the back of your computer (your computer
dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone
wall jack and plug it into the port  labeled 2-EXT on the back of the device.
3. Using the phone cord supplied in the box  with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone  cords you might already have in your
home or office.
4. If your modem software is set to receive faxes to your computer automatically, turn
off that setting.
NOTE: If you do not turn off the automatic fax reception setting in your
modem software, the device will not be able to receive faxes.
5. Turn on the  Auto Answer  setting.
6. (Optional) Change the  Rings to Answer setting to the lowest setting (two rings).
7. Run a fax test.
When the phone rings, the device automatically answers after the number of rings you
set in the  Rings to Answer  setting. The device begins emitting fax reception tones to
the sending fax machine and receives the fax.
Set up the device with a computer DSL/ADSL modem
If you have a DSL line and use that  phone line to send faxes, follow these instructions
to set up your fax.
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80 Configure and manage
 
						

							
1Telephone wall jack
2Parallel splitter
3DSL/ADSL filter
Connect one end of the phone jack that was supplied with the device
to connect to the 1-LINE port on the back of the device. Connect the
other end of the cord to the DSL/ADSL filter.
4Computer
5Computer DSL/ADSL modem
NOTE:You will need to purchase a parallel splitter. A parallel splitter has one
RJ-11 port on the front and two RJ-11  ports on the back. Do not use a 2–line
phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on
the front and a plug on the back.
To set up the device with a computer DSL/ADSL modem
1. Obtain a DSL filter from your DSL provider.
2. Using the phone cord provided in the box with the device, connect one end to the
DSL filter, and then connect the other end to the port labeled 1-LINE on the back
of the device.
NOTE: If you do not use the supplied cord  to connect from the DSL filter to
the back of the device, you might not be able to fax successfully. This special
phone cord is different from the phone cords you might already have in your
home or office.
3. Connect the DSL filter to the parallel splitter.
4. Connect the DSL modem to the parallel splitter.
5. Connect the parallel splitter to the wall jack.
6. Run a fax test.
When the phone rings, the device automatically answers after the number of rings you
set in the  Rings to Answer  setting. The device begins emitting fax reception tones to
the sending fax machine and receives the fax.
Case H: Shared voice/fax line with computer modem
If you receive both voice calls and fax calls  at the same phone number, and you also
have a computer modem connected on this phone line, set up the device as described
in this section.
Set up faxing for the device  81
 
						

							
NOTE:Since your computer modem shares the  phone line with the device, you
cannot use both your modem and the device simultaneously. For example, you
cannot use the device for faxing while  you are using your computer modem to
send an e-mail or access the Internet.
•Shared voice/fax with computer dial-up modem
•
Shared voice/fax with computer DSL/ADSL modem
Shared voice/fax with computer dial-up modem
If you use your phone line for both  fax and telephone calls, use these instructions to
set up your fax.
There are two different ways to set up  the device with your computer based on the
number of phone ports on your computer.  Before you begin, check your computer to
see if it has one or two phone ports.
• If your computer has only one phone  port, you will need to purchase a parallel
splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11
port on the front and two RJ-11 ports on the back. Do not use a two-line phone
splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front
and a plug on the back.)
Figure 7-7 Example of a parallel splitter
• If your computer has one phone port, set up the device as described below.
Figure 7-8 Back view of the device
1Telephone wall jack
2Phone cord provided with the device plugged into the 1-LINE port on
the back of the device
3Parallel splitter
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4Computer
5Telephone
To set up the device on the same phone line as a computer with one phone port
1.Remove the white plug from the port labeled 2-EXT on the back of the device.
2. Find the phone cord that connects from  the back of your computer (your computer
dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone
wall jack and plug it into the parallel splitter.
3. Connect a phone cord from the parallel splitter to the port labeled 2-EXT on the
back of the device.
4. Connect a phone to the parallel splitter.
5. Using the phone cord supplied in the box  with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone cords you might already have in your
home or office.
6. If your modem software is set to receive faxes to your computer automatically, turn
off that setting.
NOTE: If you do not turn off the automatic fax reception setting in your
modem software, the HP device will not be able to receive faxes.
7. Now you need to decide how you want the device to answer calls, automatically or
manually:
• If you set up the device to answer calls  automatically, it answers all incoming
calls and receives faxes. The device will not be able to distinguish between fax
and voice calls in this case; if you suspect the call is a voice call, you will need
to answer it before the device answers the call. To set up the device to answer
calls automatically, turn on the  Auto Answer setting.
• If you set up the device to answer faxes  manually, you must be available to
respond in person to incoming fax calls or the device cannot receive faxes. To
set up the device to answer calls manually, turn off the  Auto Answer setting.
8. Run a fax test.
NOTE: If your computer has two telephone ports on the back, you do not need to
use a parallel splitter. You can plug the telephone into the “OUT” port on the
computer dial-up modem.
If you pick up the phone before the device  answers the call and hear fax tones from a
sending fax machine, you will need to answer the fax call manually.
If you use your phone line for voice,  fax, and your computer dial-up modem, follow
these directions to set up your fax.
Set up faxing for the device  83
 
						

							
Shared voice/fax with computer DSL/ADSL modem
Use these instructions if your computer has a DSL/ADSL modem
1Telephone wall jack
2Parallel splitter
3DSL/ADSL filter
4Phone cord supplied with the device
5DSL/ADSL modem
6Computer
7Telephone
NOTE:You will need to purchase a parallel splitter. A parallel splitter has one
RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2–line
phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on
the front and a plug on the back.
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To set up the device with a computer DSL/ADSL modem
1.Obtain a DSL filter from your DSL provider.
NOTE: Phones in other parts of the home/office sharing the same phone
number with DSL service will need to be connected to additional DSL filters,
otherwise you will experience noise when making voice calls.
2. Using the phone cord supplied in the box  with the devices, connect one end to the
DSL filter, then connect the other end to the  port labeled 1-LINE on the back of the
device.
NOTE: If you do not use the supplied cord  to connect from the DSL filter to
the device, you might not be able to fax successfully. This special phone cord
is different from phone cords you might  already have in your home or office.
3.If you have a parallel-type phone system, remove the white plug from the port
labeled 2-EXT on the back of the device, and then connect a phone to this port.
4. Connect the DSL filter to the parallel splitter.
5. Connect the DSL modem to the parallel splitter.
6. Connect the parallel splitter to the wall jack.
7. Run a fax test.
When the phone rings, the device automatically answers after the number of rings you
set in the  Rings to Answer  setting. The device begins emitting fax reception tones to
the sending fax machine and receives the fax.
Case I: Shared voice/fax line with answering machine
If you receive both voice calls and fax calls  at the same phone number, and you also
have an answering machine that answers voice calls at this phone number, set up the
device as described in this section.
Figure 7-9 Back view of the device
1Telephone wall jack
2Use the phone cord provided to connect to the 1-LINE port on the back of
the device
3Answering machine
4Telephone (optional)
Set up faxing for the device  85
 
						

							
To set up the device with a shared voice/fax line with answering machine
1.Remove the white plug from the port labeled 2-EXT on the back of the device.
2. Unplug your answering machine from the telephone wall jack, and connect it to the
port labeled 2-EXT on the back of the device.
NOTE: If you do not connect your answering machine directly to the device,
fax tones from a sending fax machine might be recorded on your answering
machine, and you probably will not be able to receive faxes with the device.
3. Using the phone cord supplied in the box  with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone  cords you might already have in your
home or office.
4. (Optional) If your answering machine does not have a built-in phone, for
convenience you might want to connect a  phone to the back of your answering
machine at the OUT port.
NOTE: If your answering machine does not let you connect an external
phone, you can purchase and use a parallel splitter (also known as a coupler)
to connect both the answering machine and telephone to the device. You can
use standard phone cords for these connections.
5. Turn on the  Auto Answer  setting.
6. Set your answering machine to answer after a low number of rings.
7. Change the  Rings to Answer  setting on the device to the maximum number of
rings supported by your device. (The maximum number of rings varies by country/
region.)
8. Run a fax test.
When the phone rings, your answering machine answers after the number of rings you
have set, and then plays your recorded greeting. The device monitors the call during
this time, listening for fax tones. If incoming fax tones are detected, the device emits
fax reception tones and receives the fax; if there are no fax tones, the device stops
monitoring the line and your answering machine can record a voice message.
Case J: Shared voice/fax line with computer modem and answering machine
If you receive both voice calls and fax calls at the same phone number, and you also
have a computer modem and answering machine connected on this phone line, set up
the HP device as described in this section.
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86 Configure and manage