HP OfficeJet J4580 User Manual

							
Warning messages
Warning messages inform you of events that require your attention, but they do not
prevent the device from operating. An example of a warning message is Low On Ink.
Error messages
Error messages communicate that some action must be performed, such as adding
media or clearing a media jam. These messages are usually accompanied by a
blinking red Attention light. Take the appropriate action to continue printing.
If the error message shows an error code, press the Power button to turn off the
device, and then turn it on again. In most situations, this action solves the problem. If
the message persists, your device might need service.
Critical error messages
Critical error messages inform you of a device failure. Some of these messages can
be cleared by pressing the Power button to turn  off the device, and then turning it on
again. If a critical error persists, service is required. For more information, see 
Support
and warranty .
Change device settings
You can change the device settings from these places:
• From the device control panel.
• From the HP Solution Center (Windows) or HP Device Manager (Mac OS). For
more information, see 
Use the HP photo and imaging software .
NOTE: When you are configuring settings in HP Solution Center or in the HP
Device Manager, you cannot see the settings that have been configured from the
device control panel.
To change settings from the device control panel
1. At the device control panel, press the left or right arrow keys to navigate to the
function you are using (for example, Fax). Press  OK to select that function.
2. To reach the option that you want to change, use one of the following methods:
• Press a control-panel button, and then use the left or right arrow keys to adjust
the value.
• Select the option from the menu on the control-panel display.
3. Select the value that you want, and then press  OK.
To change settings from the HP Solution Center (Windows)
▲ See 
Use the HP photo and imaging software .
Change device settings 17
 
						

							
To change settings from the HP photo and imaging software (Mac OS)
1.Click the  HP Device Manager  icon in the Dock.
2. Select the device in the  Devices drop-down menu.
3. On the  Information and Settings  menu, click an item that you want to change.
Use the HP Solution Center (Windows)
On a Windows computer, the HP Solution Center is the entry point for the
HP Photosmart Software. Use the HP Solution  Center to change print settings, order
supplies, and access the onscreen Help.
The features available in the HP Solution Center vary depending on the devices you
have installed. The HP Solution Center is customized to show icons that are
associated with the selected device. If the selected device is not equipped with a
particular feature, then the icon for that feature does not appear in the HP Solution
Center.
If the HP Solution Center on your computer does not contain any icons, an error might
have occurred during the software installation. To correct this, use the Control Panel in
Windows to completely uninstall the HP Photosmart Software, and then reinstall the
software. For more information, see the onscreen Help that came with the device.
For information about opening the HP Solution Center, see 
Use the HP photo and
imaging software .
Use the HP photo and imaging software
You can use the HP photo and imaging software to access many features that are not
available from the device control panel.
The software is installed on your computer during setup. For further information, see
the setup documentation that came with your device.
Access to the HP photo and imaging software differs by operating system (OS). For
example, if you have a Windows computer, the HP photo and imaging software entry
point is the HP Photosmart Software window. If you have a Macintosh computer, the
HP photo and imaging software entry point is the HP Photosmart Studio window.
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Regardless, the entry point serves as the launching pad for the HP photo and imaging
software and services.
To open the HP Photosmart Software on a Windows computer
1.Do one of the following:
• On the Windows desktop, double-click the HP Photosmart Software icon.
• In the system tray at the far right of the Windows taskbar, double-click the  HP
Digital Imaging Monitor  icon.
• On the taskbar, click  Start, point to  Programs  or All Programs , select HP,
and then click  HP Photosmart Software .
2. If you have more than one HP device installed, select the tab with your products
name.
NOTE: On a Windows computer, the features available in the HP Photosmart
Software vary depending on the devices you have installed. The software is
customized to show icons that are associated with the selected device. If the
selected device is not equipped with a particular feature, then the icon for that
feature does not appear in the software.
TIP: If the HP Photosmart Software on your computer does not contain any
icons, an error might have occurred during the software installation. To correct
this, use the Control Panel in Windows to completely uninstall the
HP Photosmart Software; then reinstall the software. For more information, see
the setup poster that came with your device.
To open the HP Photosmart Studio software on a Macintosh computer
1. Click the HP Photosmart Studio icon in the Dock.
The HP Photosmart Studio window appears.
2. In the HP Photosmart Studio task bar, click  Devices.
The HP Device Manager window appears.
3. Select your device from the  Device drop-down menu.
From here, you can scan, import documents, and perform maintenance
procedures such as checking the ink levels for the ink cartridges.
NOTE: On a Macintosh computer, the features available in the
HP Photosmart Studio software vary depending on the selected device.
TIP: When the HP Photosmart Studio software is opened, you can gain
access to the Dock menu shortcuts by selecting and holding the mouse button
over the HP Photosmart Studio icon in the Dock.
Load originals
You can load an original for a copy or a scan job on the scanner glass.
•
Load an original on the scanner glass
•
Load an original in the automatic document feeder (ADF)
Load originals 19
 
						

							
NOTE:To make a copy, the HP All-in-One must be connected to a computer, the
computer must be turned on and you must  be logged on, and the software must be
installed and running. Also, the  HP Digital Imaging Monitor in the Windows
Taskbar must be installed and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available
when you turn on the computer.
Load an original on the scanner glass
You can copy, scan, or fax up to letter- or A4-size originals by loading them on the
glass.
NOTE: Many of the special features will not work correctly if the glass and lid
backing are not clean. For more information, see 
Clean the device .
NOTE: To make a copy, the HP All-in-One must be connected to a computer, the
computer must be turned on and you must  be logged on, and the software must be
installed and running. Also, the  HP Digital Imaging Monitor in the Windows
Taskbar must be installed and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available
when you turn on the computer.
To load an original on the scanner glass
1. Lift the scanner lid.
2. Load your original print side down in  the right front corner of the glass.
TIP:For more help on loading an original, refer to the engraved guides along
the edge of the glass.
3. Close the lid.
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Load an original in the automatic document feeder (ADF)
You can copy, scan, or fax a one-sided, single- or multiple-page, A4- or letter-size
document by placing it in the document feeder tray.
CAUTION:Do not load photos in the ADF; this might cause damage to your
photos.
NOTE: Two-sided legal-size documents cannot be scanned, copied, or faxed
using the ADF. Some features do not work when you load your originals in the
ADF. You must load your originals on the glass.
NOTE: To make a copy, the HP All-in-One must be connected to a computer, the
computer must be turned on and you must  be logged on, and the software must be
installed and running. Also, the  HP Digital Imaging Monitor in the Windows
Taskbar must be installed and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available
when you turn on the computer.
The document feeder tray holds a maximum of 50 sheets of plain paper.
To load an original in the document feeder tray
1. Load your original, with the print side up,  into the document feeder tray. Place the
pages so that the top edge of the document goes in first. Slide the media into the
automatic document feeder until you hear a beep or see a message on the display
indicating that the loaded pages were detected.
TIP: For more help on loading originals in the automatic document feeder,
refer to the diagram engraved in the document feeder tray.
2. Slide the width guides inward until they stop at the left and right edges of the media.
NOTE: Remove all originals from the document feeder tray before lifting the lid on
the device.
Load originals 21
 
						

							
Select print media
The device is designed to work well with most types of office media. It is best to test a
variety of print media types before buying large quantities. Use HP media for optimum
print quality. Visit the HP Web site at 
www.hp.com for more information about HP
media.
•
Tips for selecting and using print media
•
Understand specifications for supported media
•
Set minimum margins
Tips for selecting and using print media
For the best results, observe the following guidelines.
• Always use media that conforms to the device specifications. For more information, see 
Understand specifications for supported media .
• Load only one type of media at a time into a tray.
• Load media print-side down and aligned against the right and back edges of the tray. For more information, see 
Load media .
• Do not overload the trays. For more information, see 
Understand specifications for
supported media .
• To prevent jams, poor print quality, and other printing problems, avoid the following media:
◦Multipart forms
◦ Media that is damaged, curled, or wrinkled
◦ Media with cutouts or perforations
◦ Media that is heavily textured, embossed, or does not accept ink well
◦ Media that is too lightweight or stretches easily
Cards and envelopes
• Avoid envelopes that have a very slick finish, self-stick adhesives, clasps, or windows. Also avoid cards and envelopes  with thick, irregular, or curled edges, or
areas that are wrinkled, torn, or otherwise damaged.
• Use tightly constructed envelopes, and make sure the folds are sharply creased.
• Load envelopes with the flaps facing up.
Photo media
• Use the  Best mode to print photographs. Note that in this mode, printing takes
longer and more memory is required from your computer.
• Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.
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Transparencies
• Insert transparencies with the rough side down and the adhesive strip pointingtowards the back of the device.
• Use the  Normal mode to print transparencies. This mode provides longer drying
time and ensures that the ink dries completely before the next page is delivered to
the main tray.
• Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.
Custom-sized media
• Use only custom-sized media that is supported by the device.
• If your application supports custom-sized media, set the media size in the application before printing the document. If not, set the size in the print driver. You
might need to reformat existing documents to print them correctly on custom-sized
media.
Understand specifications for supported media
Use the Understand supported sizes  and Understand supported media types and
weights  tables to determine the correct media to use with your device, and determine
what features will work with your media.
•
Understand supported sizes
•
Understand supported media types and weights
Understand supported sizes
Media sizeMain tray
Standard media sizes
8.5 x 13 inches (216 x 330 mm)
U.S. Legal (216 x 356 mm; 8.5 x 14 inches)
A4 (210 x 297 mm; 8.3 x 11.7 inches)
U.S. Executive (184 x 267 mm; 7.25 x 10.5 inches)
B5 (182 x 257 mm; 7.17 x 10.12 inches)
A5 (148 x 210 mm; 5.8 x 8.3 inches)
Borderless A4 (210 x 297 mm; 8.3 x 11.7 inches)
Borderless A5 (148 x 210 mm; 5.8 x 8.3 inches)
Borderless B5 (182 x 257 mm; 7.17 x 10.12 inches)
Ofuku hagaki
Borderless B7 ISO
Select print media 23
 
						

							
Media sizeMain tray
Borderless hagaki (100 x 148 mm)
Borderless (10 x 15 cm, tab)
Borderless (4 x 6 inches, tab)
Borderless (4 x 6 inches, tab)
Borderless (10 x 20 cm, tab)
Borderless (4 x 8 inches, tab)
Borderless HV
Borderless A6
Borderless cabinet
Borderless 2L (same dimension as 5 x 7 inches)
Borderless (13 x 18 cm), same dimension as 5 x 7 inches
Borderless (8.5 x 11 inches)
B7 ISO
10 x 15 cm (tab)
4 x 6 inches (tab)
10 x 20 cm (tab)
4 x 8 inches (tab)
HV
Cabinet
2L (same dimension as 5 x 7 inches)
13 x 18 cm (same dimension as 5 x 7 inches)
Envelopes
U.S. #10 Envelope (105 x 241 mm; 4.12 x 9.5 inches)
Monarch Envelope (98 x 191 mm; 3.88 x 7.5 inches)
Card Envelope (111 x 152 mm; 4.4 x 6 inches)
A2 Envelope (111 x 146 mm; 4.37 x 5.75 inches)
DL Envelope (110 x 220 mm; 4.3 x 8.7 inches)
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24 Use the device
 
						

							
Media sizeMain tray
C6 Envelope (114 x 162 mm; 4.5 x 6.4 inches)
Japanese Envelope Chou #3 (120 x 235 mm; 4.7 x 9.3 inches)
Japanese Envelope Chou #4 (90 x 205 mm; 3.5 x 8.1 inches)
Cards
Index card (76.2 x 127 mm; 3 x 5 inches)
Index card (102 x 152 mm; 4 x 6 inches)
Index card (127 x 203 mm; 5 x 8 inches)
A6 card (105 x 148.5 mm; 4.13 x 5.83 inches)
Borderless A6 card (105 x 148.5 mm; 4.13 x 5.83 inches)
Hagaki** (100 x 148 mm; 3.9 x 5.8 inches)
Photo media 
Photo media (102 x 152 mm; 4 x 6 inches)
Photo media (5 x 7 inches)
Photo media (8 x 10 inches)
Photo media (10 x 15 cm)
Photo L (89 x 127 mm; 3.5 x 5 inches)
Borderless photo media (102 x 152 mm; 4 x 6 inches)
Borderless photo media (5 x 7 inches)
Borderless photo media (8 x 10 inches)
Borderless photo media (8.5 x 11 inches)
Borderless photo media (10 x 15 cm)
Borderless Photo L (89 x 127 mm; 3.5 x 5 inches)
Other media 
Custom-sized media between between 76.20 to 210.06 mm wide and
101.60 to 762.00 mm long (3 to 8.5 inches wide and 4 to 30 inches
long)
Panorama (4 x 12 inches)
Borderless panorama (4 x 12 inches)
(continued)Select print media25
 
						

							
** The device is compatible with plain and inkjet hagaki from Japan Post only. It is not
compatible with photo hagaki from Japan Post.
Understand supported media types and weights
TrayTypeWeightCapacity
Main trayPaper60 to 105 g/m2
(16 to 28 lb bond)
Up to 100 sheets of
plain paper
(25 mm or 1 inch
stacked)
Transparencies Up to 70 sheets
(17 mm or 0.67 inch
stacked)
Photo media280 g/m2
(75 lb bond)
Up to 100 sheets
(17 mm or 0.67 inch
stacked)
Labels Up to 100 sheets
(17 mm or 0.67 inch
stacked)
Envelopes75 to 90 g/m2
(20 to 24 lb bond
envelope)
Up to 30 sheets
(17 mm or 0.67 inch
stacked)
CardsUp to 200 g/m2
(110 lb index)
Up to 80 cards
Main trayAll supported media Up to 100 sheets of
plain paper (text
printing)
Set minimum margins
The document margins must match (or exceed) these margin settings in portrait
orientation.
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26 Use the device