HP OfficeJet J4580 User Manual

							
Declaration of conformity ......................................................................................................179
J4500 ......................................................................................................................... .....180
J4660 ......................................................................................................................... .....181
J4680 ......................................................................................................................... .....182
Energy Star® notice ........................................................................................................... ..183
Index ............................................................................................................................... ............184
Contents
7
 
						

							
1 Get started
This guide provides details about how to use the device and to resolve problems.
•
Find other resources for the product
•
Understand the device parts
NOTE: If you are using the device with a computer running Windows 2000,
Windows XP Starter Edition, or Windows XP x64, some features might not be
available. For more information, see 
Operating system compatibility .
Find other resources for the product 
You can obtain product information and further troubleshooting resources that are not
included in this guide from the following resources:
ResourceDescriptionLocation
Setup posterProvides illustrated setup
information.A printed version of the
document is provided with
the device.
Readme file and release notesProvide late-breaking
information and
troubleshooting tips.Included on the Starter CD.
Toolbox (Microsoft®
Windows®)Provides access to
maintenance services.
For more information, see
Toolbox (Windows).
The Toolbox is typically
installed with the device
software as an available
installation option.
HP Printer Utility (Mac OS)Contains tools to configure
print settings, calibrate the
device, clean the ink
cartridges, print the
configuration page, order
supplies online, and find
support information from the
Web site.
For more information, see 
HPPrinter Utility (Mac OS).
The HP Printer Utility is
typically installed with the
device software.
Device control panelProvides status, error, and
warning information about
operations.For more information, seeDevice control panel buttonsand lights .
Logs and reportsProvides information about
events that have occurred.For more information, seeMonitor the device .
Self-Test diagnostic page•Device information:
◦Product name
◦Model number
For more information, seeUnderstand the self-testreport.
8 Get started
 
						

							
ResourceDescriptionLocation
◦Serial number
◦Firmware version
number
•Number of pages printed
from the trays and
accessories
•Ink levels
•Ink cartridge health status
HP Web sitesProvide the latest printer
software, and product and
support information.www.hp.com/support
www.hp.com
HP telephone supportLists information to contact
HP. During the warranty
period, this support is often
free of charge.For more information, seeObtain HP telephone support.
HP photo and imaging
software helpProvides information about
using the software.For more information, seeUse the HP photo andimaging software .
Control Panel GuideDevice control panel
instructionsAvailable through Solution
Center and Toolbox
(Windows).
Understand the device parts
•Front view
•
Printing supplies area
•
Back view
•
Device control panel buttons and lights
•
Device control panel buttons and lights
•
Connection information
(continued)
Understand the device parts 9
 
						

							
Front view
1Device control panel
2Main tray
3Front access door
4Scanner glass
5Automatic document feeder
Printing supplies area
1Front access door
2Ink cartridges
Chapter 1
10 Get started
 
						

							
Back view
1Rear universal serial bus (USB) port
2Power input
31-LINE (fax)
42-EXT (phone)
Device control panel buttons and lights
The following diagram and related table provide a quick reference to the device control
panel features.
LabelName and Description
1Keypad: Enters values.
2Attention light : Indicates an error condition.
3Back button: Reverts back to its previous setting or upper level menu.
4Left arrow button : Navigates forward through settings in the menus.
5OK button: Selects the current menu or setting.
6Right arrow button : Navigates in reverse through settings in the menus.
Understand the device parts 11
 
						

							
LabelName and Description
7Setup: Presents the Setup menu for generating reports and other maintenance settings, and
for accessing the Help menu. The topic that you select from the Help menu opens a help
window on your computer screen.
8Start : Initiates a copy, fax, or scan job. Pressing  Start processes the job according to the
function selected.
NOTE: To make a copy, the HP All-in-One must be connected to a computer, the computer
must be turned on and you must be logged on, and the software must be installed and
running. Also, the  HP Digital Imaging Monitor  in the Windows Taskbar must be installed
and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available when you turn
on the computer.
9Cancel : Stops a job, exits a menu, or exits settings.
10Scan function indicator
11PC Copy Color function indicator
12PC Copy B&W function indicator
13Fax Color function indicator
14Fax B&W function indicator
15Power: Turns the device on or off. The Power button  is lit when the device is on. The light
blinks while performing a job.
When the device is turned off, a minimal amount of power is still supplied. To completely
disconnect the power supply, turn the device off, and then unplug the power cord.
16Low ink indicator
17Original loaded indicator
18Paper jam indicator
Chapter 1
(continued)
12 Get started
 
						

							
Device control panel buttons and lights
LabelName and Description
1Keypad: Enters values.
2Attention light : Indicates an error condition.
3Back button: Reverts back to its previous setting or upper level menu.
4Left arrow button : Navigates forward through settings in the menus.
5OK button: Selects the current menu or setting.
6Right arrow button : Navigates in reverse through settings in the menus.
7Setup: Presents the Setup menu for generating reports and other maintenance settings, and
for accessing the Help menu. The topic that you select from the Help menu opens a help
window on your computer screen.
8Start : Initiates a copy, fax, or scan job. Pressing  Start processes the job according to the
function selected.
Figure 1-1 Model J4660 device control panel
Figure 1-2 Model J4680 device control panel
Understand the device parts 13
 
						

							
LabelName and Description
NOTE:To make a copy, the HP All-in-One must be connected to a computer, the computer
must be turned on and you must be logged on, and the software must be installed and
running. Also, the  HP Digital Imaging Monitor  in the Windows Taskbar must be installed
and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available when you turn
on the computer.
9Cancel : Stops a job, exits a menu, or exits settings.
10Scan function indicator
11PC Copy Color function indicator
12PC Copy B&W function indicator
13Fax Color function indicator
14Fax B&W function indicator
15Power: Turns the device on or off. The Power button  is lit when the device is on. The light
blinks while performing a job.
When the device is turned off, a minimal amount of power is still supplied. To completely
disconnect the power supply, turn the device off, and then unplug the power cord.
16Redial button (model J4660) : Displays the last number dialed.
17Speed dial button (model J4660) : Selects the first entry in the list of programmed speed
dial entries.
18Wireless button (model J4680) : Turns the 802.11g wireless feature on or off. The button is
lit when the wireless feature is on. 
19Low ink indicator
20Original loaded indicator
21Paper jam indicator
Connection information
DescriptionRecommended
number of connected
computers for best
performanceSupported software
featuresSetup instructions
USB connectionOne computer
connected with a USB
cable to the rear USB
2.0 high-speed port on
the device.All features are
supported.Follow the setup poster
guide for detailed
instructions.
Printer sharingUp to five computers.
The host computer must
be turned on at all
times, or the other
computers cannot print
to the device.All features resident on
the host computer are
supported. Only print is
supported from the
other computers.Follow the instructions
in Share the device on alocally shared network .
Chapter 1
(continued)
14 Get started
 
						

							
DescriptionRecommended
number of connected
computers for best
performanceSupported software
featuresSetup instructions
802.11 wireless (HP
Officejet J4680 only)Up to five computers
connected to the device
using a hub or router.All features are
supported, including
Webscan.Follow the instructions
in Set up the device forwireless communication(HP Officejet J4680 only).
(continued)
Understand the device parts 15
 
						

							
2 Use the device
This section contains the following topics:
•
Use device control panel menus
•
Device control-panel message types
•
Change device settings
•
Use the HP Solution Center (Windows)
•
Use the HP photo and imaging software
•
Load originals
•
Select print media
•
Load media
•
Print on special and custom-sized media
•
Print borderless
•
Set up speed-dial entries
Use device control panel menus
The following sections provide a quick reference to top-level menus that appear on the
control-panel display. To display a menu, press the menu button for the function you
want to use.
• Scan menu:  Presents a list of destinations. Some destinations require the HP
Photosmart Software to be loaded.
• Fax menu:  Allows you to enter a fax or speed-dial number, or display the Fax
menu. Menu options include:
◦ Modifying resolution
◦ Lightening/darkening
◦ Sending delayed faxes
◦ Setting up new defaults
Device control-panel message types
This section contains the following topics:
•
Status messages
•
Warning messages
•
Error messages
•
Critical error messages
Status messages
Status messages reflect the current state of the device. They inform you of normal
operation and require no action to clear them. They change as the state of the device
changes. Whenever the device is ready, not busy, and has no pending warning
messages, the date and time appear if the device is turned on.
16 Use the device