HP OfficeJet J4580 User Manual

							
Pages/buttonsContents
Bluetooth pageShows the Bluetooth settings that have been
configured for the device and gives you the ability
to change these settings.
Support and Order Supplies buttonsSupport provides a number of support services.
Order Supplies  connects you to online ordering of
supplies.
HP Printer Utility (Mac OS)
The HP Printer Utility contains tools to configure print settings, calibrate the device,
order supplies online, and find Web site support information.
•
Open the HP Printer Utility
•
HP Printer Utility panels
Open the HP Printer Utility
To open the HP Printer Utility from the Desktop
1. From the  Finder, select  Computer  from the Go menu.
2. Select the computers hard disk, select  Library, and then select  Printers.
3. Select  HP, select  Utilities , and then select  HP Printer Selector .
4. Select the device and click  Launch Utility.
To open the HP Printer Utility from the HP Device Manager
1. Click the  HP Device Manager  icon in the Dock.
2. Select the device in the  Devices drop-down menu.
3. On the  Information and Settings  menu, click Maintain Printer .
4. Select the device and click  Launch Utility.
HP Printer Utility panels
Information and Support panel
• Supplies Status:  Shows the information about currently installed ink cartridges.
• Supply Info:  Shows the ink cartridge replacement options.
• Device Information:  Displays information about the model and serial number.
This page contains information about the device and the supplies.
• Clean:  Guides you through cleaning the ink cartridges.
• Align:  Guides you through aligning the ink cartridges.
• HP Support:  Gain access to HP Web site where you can find support for the
device, register the device, and find information about returning and recycling used
printing supplies.
(continued)
Use device management tools 67
 
						

							
Understand the self-test report
Use the self-test report to:
• View current device information and ink cartridge status
• Help troubleshoot problems
The self-test report also contains a log of recent events.
If you need to call HP, it is often useful to print the self-test report before calling.
1. Printer Information: Shows device information (such as the product name, model
number, serial number, and firmware version number), and the number of pages
printed from the tray.
2. Nozzle test pattern:  Missing lines indicate problems with the ink cartridges. Try
cleaning the cartridges, or replacing the cartridges.
3. Color bars and boxes:  Uneven, faded, or faint color bars or boxes indicate low
ink. Check the ink levels.
4. Event Log:  Shows a log of recent events that have occurred.
To print the Self-Test Report
• Device control panel:  Press Setup, select  Print Report , select Self-Test , and
then press  OK.
• HP Printer Utility (Mac OS):  Click Device Information  from the Information and
Support  panel, and then click  Print Configuration Page .
Chapter 7
68 Configure and manage
 
						

							
Set up faxing for the device 
After completing all the steps in the getting started guide, use the instructions in this
section to complete your fax setup. Keep your getting started guide for later use.
In this section, you will learn how to set up the device so that faxing works successfully
with equipment and services you might already  have on the same phone line.
TIP:You can also use the Fax Setup  Wizard (Windows) or HP Fax Setup Utility
(Mac OS) to help you quickly set up some important fax settings such as the
answer mode and fax header information. You can access the Fax Setup Wizard
(Windows) or HP Fax Setup Utility (Mac OS) through the software you installed
with the device. After you run the Fax  Setup Wizard (Windows) or HP Fax Setup
Utility (Mac OS), follow the procedures in this section to complete your fax setup.
•Set up faxing (parallel phone systems)
•
Serial-type fax setup
Set up faxing (parallel phone systems)
Before you begin setting up the device for faxing, determine which kind of phone
system your country/region uses. The instructions for fax setup differ depending on
whether you have a serial- or parallel-type phone system.
• If you do not see your country/region listed  in the table below, you probably have a
serial-type phone system. In a serial-type phone system, the connector type on
your shared telephone equipment (modems, phones, and answering machines)
does not allow a physical connection to the 2-EXT port on the device. Instead, all
equipment must be connected at the telephone wall jack.
NOTE: In some countries/regions that use serial-type phone systems, the
phone cord that came with the device might have an additional wall plug
attached to it. This enables you to connect other telecom devices to the wall
jack where you plug in the device.
• If your country/region is listed in the table below, you probably have a parallel-type telephone system. In a parallel-type phone system, you are able to connect shared
telephone equipment to the phone line by using the 2-EXT port on the back of
the device.
NOTE: If you have a parallel-type phone system, HP recommends you use
the 2-wire phone cord supplied with the device to connect it to the telephone
wall jack.
Table 7-1 Countries/regions with a parallel-type phone system
ArgentinaAustraliaBrazil
CanadaChileChina
ColombiaGreeceIndia
Set up faxing for the device  69
 
						

							
IndonesiaIrelandJapan
KoreaLatin AmericaMalaysia
MexicoPhilippinesPoland
PortugalRussiaSaudi Arabia
SingaporeSpainTaiwan
ThailandUSAVenezuela
Vietnam  
If you are unsure which kind of telephone system you have (serial or parallel), check
with your telephone company.
•
Choose the correct fax setup for your home or office
•
Select your fax setup case
•
Case A: Separate fax line (no voice calls received)
•
Case B: Set up the device with DSL
•
Case C: Set up the device with a PBX phone system or an ISDN line
•
Case D: Fax with a distinctive ring service on the same line
•
Case E: Shared voice/fax line
•
Case F: Shared voice/fax line with voice mail
•
Case G: Fax line shared with computer modem (no voice calls received)
•
Case H: Shared voice/fax line with computer modem
•
Case I: Shared voice/fax line with answering machine
•
Case J: Shared voice/fax line with computer modem and answering machine
•
Case K: Shared voice/fax line with computer dial-up modem and voice mail
Choose the correct fax setup for your home or office
To fax successfully, you need to know what types of equipment and services (if any)
share the same phone line with the device.  This is important because you might need
to connect some of your existing office equipment  directly to the device, and you might
also need to change some fax settings before you can fax successfully.
To determine the best way to set up the device in your home or office, first read
through the questions in this section and record  your answers. Next, refer to the table
in the following section and choose the recommended setup case based on your
answers.
Chapter 7
Countries/regions with a parallel-type phone system (continued)
70 Configure and manage
 
						

							
Make sure to read and answer the following questions in the order they are presented.
1.Do you have a digital subscriber  line (DSL) service through your telephone
company? (DSL might be called ADSL in your country/region.)
If you answered Yes, proceed directly to 
Case B: Set up the device with DSL . You
do not need to continue answering questions.
If you answered No, continue answering questions.
2. Do you have a private branch exchange  (PBX) phone system or an integrated
services digital network (ISDN) system?
If you answered Yes, proceed directly to 
Case C: Set up the device with a PBX
phone system or an ISDN line . You do not need to continue answering questions.
If you answered No, continue answering questions.
3. Do you subscribe to a distinctive ring service through your telephone company that
provides multiple phone numbers with different ring patterns?
If you answered Yes, proceed directly to 
Case D: Fax with a distinctive ring service
on the same line. You do not need to continue answering questions.
If you answered No, continue answering questions.
Are you unsure if you have distinctive ring? Many phone companies offer a
distinctive ring feature that allows you to have several phone numbers on one
phone line.
When you subscribe to this service, each phone number will have a different ring
pattern. For example, you can have single,  double, and triple rings for the different
numbers. You might assign one phone number  with a single ring to your voice
calls, and another phone number with double  rings to your fax calls. This allows
you to tell the difference between voice and fax calls when the phone rings.
4. Do you receive voice calls at the same phone  number you will use for fax calls on
the device?
Continue answering questions.
5. Do you have a computer dial-up modem on  the same phone line as the device?
Are you unsure if you use a computer dial-up  modem? If you answer Yes to any of
the following questions, you are using a computer dial-up modem:
• Do you send and receive faxes directly to and from your computer software applications through a dial-up connection?
• Do you send and receive e-mail messages on your computer through a dial-up connection?
• Do you access the Internet from your computer through a dial-up connection?
Continue answering questions.
6. Do you have an answering machine that answers voice calls at the same phone
number you will use for fax calls on the device?
Continue answering questions.
7. Do you subscribe to a voice mail service through your telephone company at the
same phone number you will use for fax calls on the device?
After you have completed answering the questions, proceed to the next section to
select your fax setup case.
Set up faxing for the device  71
 
						

							
Select your fax setup case
Now that you have answered all the questions about the equipment and services that
share the phone line with the device, you are ready to choose the best setup case for
your home or office.
From the first column in the following table, choose the combination of equipment and
services applicable to your home or office  setting. Then look up the appropriate setup
case in the second or third column  based on your phone system. Step-by-step
instructions are included for each case in the sections that follow.
If you have answered all the questions in the previous section and have none of the
described equipment or services, choose None from the first column in the table.
NOTE: If your home or office setup is not described in this section, set up the
device as you would a regular analog phone. Make sure you use the phone cord
supplied in the box to connect one end to your telephone wall jack and the other
end to the port labeled 1-LINE on the back of the device. If you use another phone
cord, you might experience problems sending and receiving faxes.
Other equipment/services
sharing your fax lineRecommended fax setup
for parallel-type phone
systemsRecommended fax setup
for serial-type phone
systems
None
(You answered No to all
questions.)Case A: Separate fax line (novoice calls received)Refer to your country inSerial-type fax setup
DSL service
(You answered Yes to
question 1 only.)Case B: Set up the devicewith DSLRefer to your country inSerial-type fax setup
PBX or ISDN system
(You answered Yes to
question 2 only.)Case C: Set up the devicewith a PBX phone system oran ISDN line
Refer to your country inSerial-type fax setup
Distinctive ring service
(You answered Yes to
question 3 only.)Case D: Fax with a distinctivering service on the same lineRefer to your country inSerial-type fax setup
Voice calls
(You answered Yes to
question 4 only.)Case E: Shared voice/fax lineRefer to your country inSerial-type fax setup
Voice calls and voice mail
service
(You answered Yes to
questions 4 and 7 only.)Case F: Shared voice/fax linewith voice mailRefer to your country inSerial-type fax setup
Computer dial-up modem
(You answered Yes to
question 5 only.)Case G: Fax line shared withcomputer modem (no voicecalls received)
Not applicable.
Voice calls and computer dial-
up modemCase H: Shared voice/fax linewith computer modemNot applicable.
Chapter 7
72 Configure and manage
 
						

							
Other equipment/services
sharing your fax lineRecommended fax setup
for parallel-type phone
systemsRecommended fax setup
for serial-type phone
systems
(You answered Yes to
questions 4 and 5 only.)
Voice calls and answering
machine
(You answered Yes to
questions 4 and 6 only.)Case I: Shared voice/fax linewith answering machineNot applicable.
Voice calls, computer dial-up
modem, and answering
machine
(You answered Yes to
questions 4, 5, and 6 only.)Case J: Shared voice/fax linewith computer modem andanswering machine
Not applicable.
Voice calls, computer dial-up
modem, and voice mail service
(You answered Yes to
questions 4, 5, and 7 only.)Case K: Shared voice/fax linewith computer dial-up modemand voice mail
Not applicable.
Case A: Separate fax line (no voice calls received)
If you have a separate phone line on which you receive no voice calls, and you have
no other equipment connected on this phone line,  set up the device as described in
this section.
Figure 7-1 Back view of the device
1Telephone wall jack
2Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
(continued)
Set up faxing for the device 73
 
						

							
To set up the device with a separate fax line
1.Using the phone cord supplied in the box  with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone  cords you might already have in your
home or office.
2. Turn on the  Auto Answer  setting.
3. (Optional) Change the  Rings to Answer setting to the lowest setting (two rings).
4. Run a fax test.
When the phone rings, the device answers automatically after the number of rings you
set in the  Rings to Answer  setting. The device begins emitting fax reception tones to
the sending fax machine and receives the fax.
Case B: Set up the device with DSL
If you have a DSL service through your  telephone company, and do not connect any
equipment to the device, use the instructions in this section to connect a DSL filter
between the telephone wall jack and the device. The DSL filter removes the digital
signal that can interfere with the device, so the device can communicate properly with
the phone line. (DSL might be called ADSL in your country/region.)
NOTE: If you have a DSL line and you do  not connect the DSL filter, you will not
be able to send and receive faxes with the device.
Figure 7-2 Back view of the device
1Telephone wall jack
2DSL (or ADSL) filter and cord supplied by your DSL provider
3Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
Chapter 7
74 Configure and manage
 
						

							
To set up the device with DSL
1.Obtain a DSL filter from your DSL provider.
2. Using the phone cord supplied in the box  with the device, connect one end to the
open port on the DSL filter, and then connect  the other end to the port labeled 1-
LINE on the back of the device.
NOTE: If you do not use the supplied cord  to connect from the DSL filter to
the device, you might not be able to fax successfully. This special phone cord
is different from the phone cords you might already have in your home or office.
As only one phone cord is supplied, you may will need to obtain additional
phone cords for this setup.
3. Connect an additional phone cord from the DSL filter to the telephone wall jack.
4. Run a fax test.
Case C: Set up the device with a PBX phone system or an ISDN line
If you are using either a PBX phone system or an ISDN converter/terminal adapter,
make sure you do the following:
• If you are using either a PBX or an ISDN converter/terminal adaptor, connect the device to the port that is designated for fax and phone use. Also, make sure that
the terminal adapter is set to the correct switch type for your country/region, if
possible.
NOTE: Some ISDN systems allow you to configure the ports for specific
phone equipment. For example, you might have assigned one port for
telephone and Group 3 fax and another port for multiple purposes. If you have
problems when connected to the fax/phone port of your ISDN converter, try
using the port designated for multiple purposes; it might be labeled multi-
combi or something similar.
• If you are using a PBX phone system, set the call waiting tone to off.
NOTE: Many digital PBX systems include a call-waiting tone that is set to on
by default. The call waiting tone will interfere with any fax transmission, and
you will not be able to send or receive faxes with the device. Refer to the
documentation that came with your PBX  phone system for instructions on how
to turn off the call-waiting tone.
• If you are using a PBX phone system, dial the number for an outside line before
dialing the fax number.
• Make sure you use the supplied cord  to connect from the telephone wall jack to
the device. If you do not, you might not be able to fax successfully. This special
phone cord is different from the phone cords  you might already have in your home
or office. If the supplied phone cord is  too short, you can purchase a coupler from
your local electronics store and extend it.
Set up faxing for the device  75
 
						

							
Case D: Fax with a distinctive ring service on the same line
If you subscribe to a distinctive ring service (through your telephone company) that
allows you to have multiple phone numbers on one phone line, each with a different
ring pattern, set up the device as described in this section.
Figure 7-3 Back view of the device
1Telephone wall jack
2Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
To set up the device with a distinctive ring service
1. Using the phone cord supplied in the box  with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone  cords you might already have in your
home or office.
2. Turn on the  Auto Answer  setting.
3. Change the  Distinctive Ring  setting to match the pattern that the telephone
company assigned to your fax number.
NOTE: By default, the device is set to answer all ring patterns. If you do not
set the  Distinctive Ring  to match the ring pattern assigned to your fax
number, the device might answer both voice calls and fax calls or it might not
answer at all.
4. (Optional) Change the  Rings to Answer setting to the lowest setting (two rings).
5. Run a fax test.
The device automatically answers incoming calls that have the ring pattern you
selected ( Distinctive Ring  setting) after the number of rings you selected ( Rings to
Answer  setting). The device begins emitting fax reception tones to the sending fax
machine and receives the fax.
Chapter 7
76 Configure and manage