HP OfficeJet J4580 User Manual

							
NOTE:Since your computer dial-up modem shares  the phone line with the HP
device, you cannot use both your  modem and the device simultaneously. For
example, you cannot use the HP device for faxing while you are using your
computer dial-up modem to send an e-mail or access the Internet.
•Shared voice/fax line with computer dial-up modem and answering machine
•
Shared voice/fax line with computer DSL/ADSL modem and answering machine
Shared voice/fax line with computer dial-up modem and answering machine
There are two different ways to set the  HP device with your computer based on the
number of phone ports on your computer.  Before you begin, check your computer to
see if it has one or two phone ports.
• If your computer has only one phone  port, you will need to purchase a parallel
splitter, as shown below. (A parallel splitter has one RJ-11 port on the front and
two RJ-11 ports on the back. Do not use a two-line phone splitter, a serial splitter,
or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
Figure 7-10 Example of a parallel splitter
• If your computer has one phone port, set  up the HP device as described below.
Figure 7-11 Back view of the device
1Telephone wall jack
2Telephone cord connected to the parallel splitter
3Parallel splitter
4Telephone (optional)
5Answering machine
Set up faxing for the device  87
 
						

							
6Computer with modem
7Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
To set up the device on the same phone line as a computer with one phone port
1.Remove the white plug from the port labeled 2-EXT on the back of the HP device.
2. Find the phone cord that connects from  the back of your computer (your computer
dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone
wall jack and plug it into the port  labeled 2-EXT on the back of the device.
3. Unplug your answering machine from the telephone wall jack, and connect it to the
port labeled 2-EXT on the back of the device.
NOTE: If you do not connect your answering machine directly to the device,
fax tones from a sending fax machine might be recorded on your answering
machine, and you might not be able to receive faxes with the device.
4. Using the phone cord supplied in the box with the HP device, connect one end to
your telephone wall jack, then connect the other end to the port labeled 1-LINE on
the back of the HP device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone  cords you might already have in your
home or office.
5. (Optional) If your answering machine does not have a built-in phone, for
convenience you might want to connect a  phone to the back of your answering
machine at the OUT port.
NOTE: If your answering machine does not let you connect an external
phone, you can purchase and use a parallel splitter (also known as a coupler)
to connect both the answering machine and telephone to the device. You can
use standard phone cords for these connections.
6. If your modem software is set to receive faxes to your computer automatically, turn
off that setting.
NOTE: If you do not turn off the automatic fax reception setting in your
modem software, the device will not be able to receive faxes.
7. Turn on the  Auto Answer  setting.
8. Set your answering machine to answer after a low number of rings.
9. Change the  Rings to Answer  setting on the HP device to the maximum number of
rings supported by your HP device. (The maximum number of rings varies by
country/region.)
10. Run a fax test.
NOTE: If you are using a computer with  two telephone ports, you do not need
a parallel splitter. You can plug the answering machine into the “OUT” port on
the back of the computer.
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When the phone rings, your answering machine answers after the number of rings you
have set, and then plays your recorded greeting. The device monitors the call during
this time, listening for fax tones. If incoming fax tones are detected, the device emits
fax reception tones and receives the fax; if  there are no fax tones, the device stops
monitoring the line and your answering machine can record a voice message.
Shared voice/fax line with computer DSL/ADSL modem and answering machine
1Telephone wall jack
2Parallel splitter
3DSL/ADSL filter
4Phone cord provided with the device connected to the 1-LINE port on
the back of the device
5DSL/ADSL modem
6Computer
7Answering machine
8Telephone (optional)
NOTE: You will need to purchase a parallel splitter. A parallel splitter has one
RJ-11 port on the front and two RJ-11  ports on the back. Do not use a 2–line
phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on
the front and a plug on the back.
Set up faxing for the device  89
 
						

							
To set up the device with a computer DSL/ADSL modem
1.Obtain a DSL/ADSL filter from your DSL/ADSL provider.
NOTE: Phones in other parts of the home/office sharing the same phone
number with DSL/ADSL service will need to be connected to additional DSL/
ADSL filters, otherwise you will experience noise when making voice calls.
2. Using the phone cord supplied in the box  with the device, connect one end to the
DSL/ADSL filter, then connect the other end to the port labeled 1-LINE on the back
of the device.
NOTE: If you do not use the supplied cord to connect from the DSL/ADSL
filter to the device, you might not be able to fax successfully. This special
phone cord is different from the phone  cords you might already have in your
home or office.
3. Connect the DSL/ADSL filter to the splitter.
4. Unplug the answering machine from the telephone wall jack, and connect it to the
port labeled 2-EXT on the back of the device.
NOTE: If you do not connect your answering machine directly to the device,
fax tones from a sending fax machine might be recorded on your answering
machine, and you probably will not be able to receive faxes with the device.
5. Connect the DSL modem to the parallel splitter.
6. Connect the parallel splitter to the wall jack.
7. Set your answering machine to answer after a low number of rings.
8. Change your  Rings to Answer  setting on the device to the maximum number of
rings supported by the device.
NOTE: The maximum number of rings varies by country/region.
9.Run a fax test.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your  recorded greeting. The device monitors the call
during this time, “listening” for fax tones. If incoming fax tones are detected, the device
will emit fax reception tones and receive the fax;  if there are no fax tones, the device
stops monitoring the line and your answering machine can record a voice message.
If you use the same phone line for  telephone, fax, and have a computer DSL modem,
follow these instructions to set up your fax.
Case K: Shared voice/fax line with computer dial-up modem and voice mail
If you receive both voice calls and fax calls at the same phone number, use a
computer dial-up modem on the same phone line, and subscribe to a voice mail
service through your telephone company, set up the device as described in this section.
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90 Configure and manage
 
						

							
NOTE:You cannot receive faxes automatically if you have a voice mail service at
the same phone number you use for fax calls. You must receive faxes manually;
this means you must be available to respond in person to incoming fax calls. If you
want to receive faxes automatically instead, contact your telephone company to
subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.
Since your computer dial-up modem shares the  phone line with the device, you cannot
use both your modem and the device  simultaneously. For example, you cannot use
the device for faxing if you are using  your computer dial-up modem to send an e-mail
or access the Internet.
There are two different ways to set up  the device with your computer based on the
number of phone ports on your computer.  Before you begin, check your computer to
see if it has one or two phone ports.
• If your computer has only one phone  port, you will need to purchase a parallel
splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11
port on the front and two RJ-11 ports on the back. Do not use a two-line phone
splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front
and a plug on the back.)
Figure 7-12 Example of a parallel splitter
• If your computer has two phone ports,  set up the device as described below.
Figure 7-13 Back view of the device
1Telephone wall jack
2Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
3Parallel splitter
4Computer with modem
Set up faxing for the device  91
 
						

							
5Telephone
To set up the device on the same phone line as a computer with two phone ports
1.Remove the white plug from the port labeled 2-EXT on the back of the device.
2. Find the phone cord that connects from  the back of your computer (your computer
dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone
wall jack and plug it into the port  labeled 2-EXT on the back of the device.
3. Connect a phone to the OUT port on the back of your computer dial-up modem.
4. Using the phone cord supplied in the box  with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE: If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone  cords you might already have in your
home or office.
5. If your modem software is set to receive faxes to your computer automatically, turn
off that setting.
NOTE: If you do not turn off the automatic fax reception setting in your
modem software, the device will not be able to receive faxes.
6. Turn off the  Auto Answer  setting.
7. Run a fax test.
You must be available to respond in person to incoming fax calls, or the device cannot
receive faxes.
Serial-type fax setup
For information on setting up the device for faxing using a serial-type phone system,
see the Fax Configuration Web site for your country/region.
Austriawww.hp.com/at/faxconfig
Germanywww.hp.com/de/faxconfig
Switzerland (French)www.hp.com/ch/fr/faxconfig
Switzerland (German)www.hp.com/ch/de/faxconfig
United Kingdomwww.hp.com/uk/faxconfig
Finlandwww.hp.fi/faxconfig
Denmarkwww.hp.dk/faxconfig
Swedenwww.hp.se/faxconfig
Norwaywww.hp.no/faxconfig
Netherlandswww.hp.nl/faxconfig
Belgium (Dutch)www.hp.be/nl/faxconfig
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92 Configure and manage
 
						

							
Belguim (French)www.hp.be/fr/faxconfig
Portugalwww.hp.pt/faxconfig
Spainwww.hp.es/faxconfig
Francewww.hp.com/fr/faxconfig
Irelandwww.hp.com/ie/faxconfig
Italywww.hp.com/it/faxconfig
Configure the device (Windows)
NOTE:Microsoft Internet Explorer 6.0 or higher must be installed on the
computer system to run the installation program.
In addition, you must have administrator privileges to install a printer driver on
Windows 2000, Windows XP, or Windows Vista.
When setting up the device, HP recommends that you connect it after you install the
software because the installation program is designed to provide you with the easiest
setup experience. However, if you have  connected the cable first, see 
Connect the
device before installing the software.
Connect the device directly to your computer using a USB cable.
NOTE: If you install the device software and connect the device to a computer
running Windows, you can connect additional devices to the same computer with
USB cables without reinstalling the device software.
•Install the software before connecting the device (recommended)
•
Connect the device before installing the software
•
Share the device on a locally shared network
Install the software before connecting the device (recommended)
To install the software
1. Close any applications that are running.
2. Insert the Starter CD into the CD drive.  The CD menu runs automatically. If the CD
menu does not start automatically, double-click the  setup icon on the Starter CD.
3. On the CD menu, click the appropriate installation option and follow the onscreen
instructions.
4. When prompted, turn on the device and connect it to the computer using a USB
cable. The  Found New Hardware  wizard appears on the computer screen, and
the device icon is created in the Printers folder.
(continued)
Configure the device (Windows)93
 
						

							
NOTE:You may connect the USB cable at a later time when you need to use the
device.
You can also share the device with  other computers using a simple form of
networking known as locally shared networking. For more information, see 
Share
the device on a locally shared network .
Connect the device before installing the software
If you connected the device to the computer before installing the device software, the
Found New Hardware  wizard displays on the computer screen.
NOTE:If you turned on the device, do not turn it off or unplug the cable from the
device while the installation program is running. If you do so, the installation
program will not finish.
To connect the device
1. In the  Found New Hardware  dialog box that displays methods for locating the
printer driver, select the Advanced option, and then click  Next.
NOTE: Do not allow the  Found New Hardware  wizard to perform an
automatic search for the printer driver.
2. Select the check box for specifying the driver location, and ensure that the other
check boxes are clear.
3. Insert the Starter CD into the CD drive.  If the CD menu appears, close it.
4. Browse to locate the root directory on the  Starter CD (for example, D), and then
click  OK.
5. Click  Next and follow the onscreen instructions.
6. Click  Finish  to close the  Found New Hardware  wizard. The wizard automatically
starts the installation program (this might take a short while).
7. Complete the installation process.
NOTE: You can also share the device with other computers using a simple form
of networking known as locally shared networking. For more information, see
Share the device on a locally shared network .
Share the device on a locally shared network
In a locally shared network, the device is connected directly to the USB connector of a
selected computer (known as the server) and is shared by other computers (clients).
NOTE: When sharing a directly connected device, use the computer with the
newest operating system as the server. For example, if you have a computer
running Windows XP and another computer running an older version of Windows,
use the computer running Windows XP as the server.
Use this configuration only in small groups or when usage is low. The connected
computer is slowed down when many users print to the device.
Only the printing function is shared. Scan and Copy functions are not shared.
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94 Configure and manage
 
						

							
To share the device
1.Click  Start, point to  Settings, and then click  Printers or Printers and Faxes .
- Or -
Click  Start, click  Control Panel , and then double-click  Printers.
2. Right-click the device icon, click  Properties, and then click the  Sharing tab.
3. Click the option to share the device, and give it a share name.
4. To share the device with client computers that use other versions of Windows,
click  Additional Drivers  to install those drivers as a convenience to the users. You
must have the Starter CD  in your CD drive.
Configure the device (Mac OS)
You can use the device with a single  Macintosh computer using a USB cable, or you
can share it among other users on a network.
This section contains the following topics:
•
To install the software
•
Share the device on a locally shared network
To install the software
1. Connect the device to your computer with a USB cable.
2. Insert the Starter CD into the CD drive.  Double-click the CD icon on the desktop,
and then double-click the setup icon. Also,  you can locate the Installer folder on
the Starter CD.
3. Click  Install Software  and follow the onscreen instructions.
4. If necessary, share the device with other Macintosh computer users. For more
information, see 
Share the device on a locally shared network .
Share the device on a locally shared network
When you connect the device directly, you can  share it with other computers using a
simple form of networking known as locally shared networking. Use this configuration
only in small groups or when usage is low. The connected computer is slowed down
when many users print to the device.
Basic requirements for sharing in the Mac OS environment include the following items:
• The Macintosh computers must be communicating on the network using TCP/IP, and they must have IP addresses. (AppleTalk is not supported.)
• The device that is being shared must be connected to a built-in USB port on the host Macintosh computer.
• Both the host Macintosh computer and the client Macintosh computers that are using the shared device must have printer sharing enabled, and the driver or PPD
for the device that is installed.
Configure the device (Mac OS) 95
 
						

							
For more information about USB device sharing, see the support information on the
Apple Web site (
www.apple.com ) or the Apple Macintosh Help on the computer.
To share the device among computers running Mac OS
1. Turn on printer sharing on all Macintosh computers (host and clients) that are
connected to the printer. Depending on the OS version you are using, do one of
the following:
•Mac OS 10.3 : Open System Preferences , click Print & Fax , and then check
the box next to  Share my printers with other computers .
• Mac OS 10.4 : Open System Preferences , click Print & Fax , click the Sharing
tab, check the box next to  Share these printers with other computers , and
then select the printer to be shared.
• Mac OS 10.5 : Open System Preferences , click Print & Fax , click the Sharing
tab, check the box next to  Share these printers with other computers , and
then select the printer to be shared.
2. To print from the other Macintosh computers  (the clients) on the network, do the
following:
a . Click  File, and then select  Page Setup in the document you want to print.
b . In the drop-down menu next to  Format for, select Shared Printers , and then
select your device.
c . Select the  Paper Size, and then click  OK.
d . In the document, click  File, and then select  Print.
e . From the drop-down menu next to  Printer, select  Shared Printers , and then
select your device.
f . Make additional settings, if necessary, and then click  Print.
Set up the device for wireless communication (HP
Officejet J4680 only)
You may set up the device for wireless communication using one of the following ways:
Setup methodInfrastructure
wireless
communicationAd hoc wireless
communication *
USB cable
For more information, see 
To set up the device ona wireless network (Mac OS) or To set up wirelesscommunication using the installer (Windows) .
Device control panel
* An ad hoc network can be set up using the Wireless Connection Utility on the Starter
CD.
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96 Configure and manage