HP Officejet 6500A e All in One E710 User Manual
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Activate Fax to PC and Fax to Mac On a computer running Windows, you can use the Digital Fax Setup Wizard to activate Fax to PC. On a Macintosh computer, you can use the HP Utility. To set up Fax to PC (Windows) 1.Open the HP printer software. For more information, see HP printer software (Windows). 2.Double-click Fax Actions, and then double-click Digital Fax Setup Wizard. 3.Follow the onscreen instructions. To set up Fax to Mac (Mac OS X) 1.Open the HP Utility. For more information, see HP Utility (Mac OS X). 2.Click the Application icon on the toolbar. 3.Double-click HP Setup Assistant, and then follow the onscreen instructions. Modify Fax to PC or Fax to Mac settings You can update the Fax to PC settings from your computer at any time from the Digital Fax Setup Wizard. You can update the Fax to Mac settings from the HP Utility. You can turn off Fax to PC or Fax to Mac and disable printing faxes from the printers control panel. To modify settings from the printer’s control panel 1.Touch (right arrow), and then select Setup. 2.Touch Fax Setup, touch Basic Fax Setup, and then touch Fax to PC. 3.Select the setting that you want to change. You can change the following settings: •View PC hostname: View the name of the computer that is set up to administer Fax to PC or Fax to Mac. •Turn Off: Turn off Fax to PC or Fax to Mac. NOTE:Use the HP software on your computer to turn on Fax to PC or Fax to Mac. •Disable Fax Print: Choose this option to print faxes as they are received. If you turn off printing, color faxes will still print. To modify settings from the HP software (Windows) 1.Open the HP printer software. For more information, see HP printer software (Windows). 2.Double-click Fax Actions, and then double-click Digital Fax Setup Wizard. 3.Follow the onscreen instructions. To modify settings from the HP software (Mac OS X) 1.Open the HP Utility. For more information, see HP Utility (Mac OS X). 2.Click the Application icon on the toolbar. 3.Double-click HP Setup Assistant, and then follow the onscreen instructions. Receive a fax 57
Turn off Fax to PC or Fax to Mac 1.Touch (right arrow), and then select Setup. 2.Touch Fax Setup, touch Basic Fax Setup, and then touch Fax to PC. 3.Touch Turn Off. Set up speed-dial entries You can set up frequently used fax numbers as speed-dial entries. This lets you dial those numbers quickly by using the printer’s control panel. TIP:In addition to creating and managing speed-dial entries from the printer’s control panel, you can also use tools available on your computer, such as the HP software included with the printer and the printer’s embedded Web server (EWS). For more information, see Printer management tools. This section contains the following topics: • Set up and change speed-dial entries • Set up and change group speed-dial entries • Delete speed-dial entries • Print a list of speed-dial entries Set up and change speed-dial entries You can store fax numbers as speed-dial entries. To set up speed-dial entries 1.On the printer’s control panel, touch right arrow , and then touch Setup. 2.Touch Fax Setup, and then select Speed Dial Setup. 3.Touch Add/Edit Speed Dial, and then touch an unused entry number. 4.Type the fax number, and then touch Next. NOTE:Be sure to include any pauses or other required numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. 5.Type the name for the speed-dial entry, and then touch Done. To change speed-dial entries 1.On the printer’s control panel, touch right arrow , and then touch Setup. 2.Touch Fax Setup, and then select Speed Dial Setup. 3.Touch Add/Edit Speed Dial, and then touch the speed-dial entry you want to change. Chapter 5 58 Fax
4.If you want to change the fax number, type the new number, and then touch Next. NOTE:Be sure to include any pauses or other required numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. 5.If you want to change the name of the speed-dial entry, type the new name, and then touch Done. Set up and change group speed-dial entries You can store groups of fax numbers as group speed-dial entries. To set up group speed-dial entries NOTE: Before you can create a group speed-dial entry, you must have already created at least one speed-dial entry. 1.On the printer’s control panel, touch right arrow , and then touch Setup. 2.Touch Fax Setup, and then select Speed Dial Setup. 3.Touch Group Speed Dial, and then touch an unused entry number. 4.Touch the speed-dial entries you want to include in the group speed-dial entry, and then touch OK. 5.Type the name for the speed-dial entry, and then touch Done. To change group speed-dial entries 1.On the printer’s control panel, touch right arrow , and then touch Setup. 2.Touch Fax Setup, and then select Speed Dial Setup. 3.Select Group Speed Dial, and then touch the entry you want to change. 4.If you want to add or remove speed-dial entries from the group, touch the speed- dial entries you want to include or those you want to remove, and then touch OK. 5.If you want to change the name of the group speed-dial, type the new name, and then touch Done. Delete speed-dial entries To delete speed-dial entries or group speed-dial entries, complete the following steps: 1.On the printer’s control panel, touchright arrow , and then touch Setup. 2.Touch Fax Setup, and then select Speed Dial Setup. 3.Touch Delete Speed Dial, touch the entry you want to delete, and then touch Yes to confirm. NOTE: Deleting a group speed-dial entry does not delete the individual speed-dial entries. Set up speed-dial entries 59
Print a list of speed-dial entries To print a list of all of the speed-dial entries that have been set up, complete the following steps: 1.Load paper in the tray. For more information, see Load media. 2.On the printer’s control panel, touch right arrow , and then touch Setup. 3.Touch Fax Setup, and then select Speed Dial Setup. 4.Touch Print Speed Dial List. Change fax settings After completing the steps in the getting started guide that came with the printer, use the following steps to change the initial settings or to configure other options for faxing. • Configure the fax header • Set the answer mode (Auto answer) • Set the number of rings before answering • Change the answer ring pattern for distinctive ring • Set the dial type • Set the redial options • Set the fax speed • Set the fax sound volume Configure the fax header The fax header prints your name and fax number on the top of every fax you send. HP recommends that you set up the fax header by using the HP software provided with the printer. You can also set up the fax header from the printer control panel, as described here. NOTE:In some countries/regions, the fax header information is a legal requirement. To set or change the fax header 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, and then select Basic Fax Setup. 3.Touch Fax Header. 4.Enter your personal or company name, and then touch Done. 5.Enter your fax number, and then touch Done. Set the answer mode (Auto answer) The answer mode determines whether the printer answers incoming calls. • Turn on the Auto Answer setting if you want the printer to answer faxes automatically. The printer answers all incoming calls and faxes. • Turn off the Auto Answer setting if you want to receive faxes manually. You must be available to respond in person to the incoming fax call or else the printer does not receive faxes. Chapter 5 60 Fax
To set the answer mode 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, and then select Basic Fax Setup . 3.Touch Auto Answer, and then select On or Off. When Auto Answer is On, the printer answers calls automatically. When Auto Answer is Off, it does not answer calls. Set the number of rings before answering If you turn on the Auto Answer setting, you can specify how many rings occur before incoming calls are automatically answered. The Rings to Answer setting is important if you have an answering machine on the same phone line as the printer, because you want the answering machine to answer the phone before the printer does. The number of rings to answer for the printer should be greater than the number of rings to answer for the answering machine. For example, set your answering machine to a low number of rings and the printer to answer in the maximum number of rings. (The maximum number of rings varies by country/region.) In this setup, the answering machine answers the call and the printer monitors the line. If the printer detects fax tones, it receives the fax. If the call is a voice call, the answering machine records the incoming message. To set the number of rings before answering 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, and then select Basic Fax Setup. 3.Touch Rings to Answer. 4.Touch up arrow or down arrow to change the number of rings. 5.Touch Done to accept the setting. Change the answer ring pattern for distinctive ring Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each number is assigned a different ring pattern. You can set up the printer to answer incoming calls that have a specific ring pattern. If you connect the printer to a line with distinctive ring, have your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls. HP recommends that you request double or triple rings for a fax number. When the printer detects the specified ring pattern, it answers the call and receives the fax. TIP:You can also use the Ring Pattern Detection feature in the printer’s control panel to set distinctive ring. With this feature, the printer recognizes and records the ring pattern of an incoming call and, based on this call, automatically determines the distinctive ring pattern assigned by your telephone company to fax calls. If you do not have a distinctive ring service, use the default ring pattern, which is All Rings. NOTE:The printer cannot receive faxes when the main phone number is off the hook. Change fax settings 61
To change the answer ring pattern for distinctive ring 1.Verify that the printer is set to answer fax calls automatically. 2.Touch right arrow , and then select Setup. 3.Touch Fax Setup, and then select Advanced Fax Setup 4.Touch Distinctive Ring. 5.A message appears stating that this setting should not be changed unless you have multiple numbers on the same telephone line. Touch Yes to continue. 6.Do one of the following: • Touch the ring pattern assigned by your telephone company to fax calls. - Or - • Touch Ring Pattern Detection, and then follow the instructions on the printer’s control panel. NOTE:If the Ring Pattern Detection feature cannot detect the ring pattern or if you cancel the feature before it finishes, the ring pattern is automatically set to All Rings. NOTE:If you are using either a PBX phone system that has different ring patterns for internal and external calls, you must call the fax number from an external number. Set the dial type Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is Tone. Do not change the setting unless you know that your phone line cannot use tone dialing. NOTE:The pulse-dialing option is not available in all countries/regions. To set the dial type 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, and then select Basic Fax Setup. 3.Touch down arrow , and then select Dial Type. 4.Touch to select Tone Dialing or Pulse Dialing. Set the redial options If the printer was unable to send a fax because the receiving fax machine did not answer or was busy, the printer attempts to redial based on the settings for the busy- redial and no-answer-redial options. Use the following procedure to turn the options on or off. •Busy redial: If this option is turned on, the printer redials automatically if it receives a busy signal. The factory-set default for this option is On. •No answer redial: If this option is turned on, the printer redials automatically if the receiving fax machine does not answer. The factory-set default for this option is Off. Chapter 5 62 Fax
To set the redial options 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, and then select Advanced Fax Setup. 3.Touch to select the appropriate Busy Redial or No Answer Redial options. Set the fax speed You can set the fax speed used to communicate between your printer and other fax machines when sending and receiving faxes. If you use one of the following, setting the fax speed to a slower speed might be required: • An Internet phone service • A PBX system • Fax over Internet Protocol (FoIP) • An integrated services digital network (ISDN) service If you experience problems sending and receiving faxes, try using a lower Fax Speed. The following table provides the available fax speed settings. Fax speed setting Fax speed Fastv.34 (33600 baud) Mediumv.17 (14400 baud) Slowv.29 (9600 baud) To set the fax speed 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, and then touch Advanced Fax Setup. 3.Touch down arrow , and then select Fax Speed. 4.Touch to select the speed. Set the fax sound volume Use this procedure to increase or decrease the volume of the fax sounds. To set the fax sound volume 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, and then select Basic Fax Setup. 3.Touch down arrow , and then select Fax Sound Volume. 4.Touch to select Soft, Loud, or Off. Change fax settings 63
Fax and digital phone services Many telephone companies provide their customers with digital phone services, such as the following: • DSL: A Digital subscriber line (DSL) service through your telephone company. (DSL might be called ADSL in your country/region.) • PBX : A private branch exchange (PBX) phone system • ISDN: An integrated services digital network (ISDN) system. • FoIP: A low-cost phone service that allows you to send and receive faxes with your printer by using the Internet. This method is called Fax over Internet Protocol (FoIP). For more information, see Fax over Internet Protocol. HP printers are designed specifically for use with traditional analog phone services. If you are in a digital phone environment (such as DSL/ADSL, PBX, or ISDN), you might need to use digital-to-analog filters or converters when setting up the printer for faxing. NOTE:HP does not guarantee that the printer will be compatible with all digital service lines or providers, in all digital environments, or with all digital-to-analog converters. It is always recommended that you discuss with the telephone company directly for the correct setup options based on their line services provided. Fax over Internet Protocol You might be able to subscribe to a low cost phone service that allows you to send and receive faxes with your printer by using the Internet. This method is called Fax over Internet Protocol (FoIP). You probably use a FoIP service (provided by your telephone company) when you: • Dial a special access code along with the fax number, or • Have an IP converter box that connects to the Internet and provides analog phone ports for the fax connection. NOTE:You can only send and receive faxes by connecting a phone cord to the port labeled 1-LINE on the printer. This means that your connection to the Internet must be done either through a converter box (which supplies regular analog phone jacks for fax connections) or your telephone company. TIP:Support for traditional fax transmission over any Internet protocol telephone systems are often limited. If you experience problems faxing, try using a slower fax speed or disabling the fax error-correction mode (ECM). However, if you turn off ECM, you cannot send and receive color faxes. (For more information about changing the fax speed, see Set the fax speed. For more information about using ECM, see Send a fax in Error Correction Mode. If you have questions about Internet faxing, contact your Internet faxing services support department or your local service provider for further assistance. Chapter 5 64 Fax
Use reports You can set up the printer to print error reports and confirmation reports automatically for each fax you send and receive. You can also manually print system reports as required; these reports provide useful system information about the printer. By default, the printer is set to print a report only if there is a problem sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the control-panel display after each transaction. NOTE:If the reports are not legible, you can check the estimated ink levels from the control panel, the HP software (Windows), or HP Utility (Mac OS X). For more information, see Printer management tools. NOTE:Ink level alerts and indicators provide estimates for planning purposes only. When you receive a low-ink alert, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace the ink cartridges until print quality becomes unacceptable. NOTE:Ensure that the printhead and ink cartridges are in good conditions and installed properly. For more information, see Work with ink cartridges. This section contains the following topics: • Print fax confirmation reports • Print fax error reports • Print and view the fax log • Clear the fax log • Print the details of the last fax transaction • Print a Caller ID Report • View the Call History Print fax confirmation reports If you require printed confirmation that your faxes were successfully sent, follow these instructions to enable fax confirmation before sending any faxes. Select either On (Fax Send) or On (Send & Receive). The default fax confirmation setting is Off. This means that a confirmation report is not printed for each fax sent or received. A confirmation message indicating whether a fax was successfully sent appears briefly on the control-panel display after each transaction. NOTE:You can include an image of the first page of the fax on the Fax Sent Confirmation report if you choose On (Fax Send) or On (Send and Receive), and if you scan the fax to send from memory. To enable fax confirmation 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, touch down arrow , and then select Fax Reports. Use reports 65
3.Touch Fax Confirmation. 4.Touch to select one of the following options. OffDoes not print a fax confirmation report when you send and receive faxes successfully. This is the default setting. On (Fax Send)Prints a fax confirmation report for every fax you send. On (Fax Receive)Prints a fax confirmation report for every fax you receive. Send & ReceivePrints a fax confirmation report for every fax you send and receive. To include an image of the fax on the report 1.Touch right arrow , and then select Setup. 2.Touch Print Report, and then select Fax Confirmation. 3.Touch On (Fax Send) or On (Send and Receive). 4.Touch Fax Confirmation with image. Print fax error reports You can configure the printer so that it automatically prints a report when there is an error during transmission or reception. To set the printer to print fax error reports automatically 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, touch down arrow , and then select Fax Reports. 3.Touch Fax Error Report. 4.Touch to select one of the following. On (Send & Receive)Prints whenever a fax error occurs. This is the default setting. Off Does not print any fax error reports. On (Fax Send) Prints whenever a transmission error occurs. On (Fax Receive) Prints whenever a receiving error occurs. Print and view the fax log You can print a log of faxes that have been received and sent by the printer. To print the fax log from the printer control panel 1.Touch right arrow , and then select Setup. 2.Touch Fax Setup, touch down arrow , and then select Fax Reports. 3.Touch Fax Log. Clear the fax log Use the following steps to clear the fax log. NOTE:Clearing the fax log also deletes all faxes stored in memory. Chapter 5 66 Fax