HP Color LaserJet CP4005n User Manual

							
Updating the firmware
Obtain the new firmware files for your printer at http://www.hp.com, and then update the printer firmware
by loading the new firmware file.
1. Open the HP Printer Utility.
2. In the  Configuration Settings  list, select Firmware Update .
3. Click  Choose , navigate to the firmware file that you want to upload, and then click  OK.
4. Click  Upload  to load the firmware file.
Activating the two-sided printing (duplexing) mode
Turn on the two-sided printing feature on printers equipped with automatic duplexers.
1.Open the HP Printer Utility.
2. In the  Configuration Settings  list, select Duplex Mode .
3. Select  Enable Duplex Mode  to activate the two-sided printing mode, and then click  Apply Now.
Printing stored jobs
Turn on the printer job-storing function, or print a stored job from the computer. You also can delete a
stored print job.
1.Open the HP Printer Utility.
2. In the  Configuration Settings  list, select Stored Jobs .
3. Perform any of the following tasks:
●To turn on the job-storing function, select 
Enable Job Storing, and then click Apply Now.
● To print a stored job, select a stored job in the list, type the necessary personal identification
number (PIN) in the 
Enter Secure Job PIN  box, type the number of copies that you want in
the  Copies to Print  box, and then click  Print.
● To delete a stored job, select a stored job in the list, and then click 
Delete.
Configuring trays
Change the default printer tray settings from the computer.
1.Open the HP Printer Utility.
2. In the  Configuration Settings  list, select Trays Configuration .
3. In the  Trays list, select the tray to be configured.
NOTE To make the selected tray the default tray for printing, click  Make Default.
4.In the  Default Media Size  pop-up menu, select the default media size for the tray.
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5.In the  Default Media Type  pop-up menu, select the default media type for the tray.
6. Click  Apply Now .
Changing network settings
Change the network internet protocol (IP) settings from the computer. You also can open the embedded
Web server to change additional settings. For more information about the embedded Web server,
see 
Using the embedded Web server .
1. Open the HP Printer Utility.
2. In the  Configuration Settings  list, select IP Settings .
3. Change any of the settings in the following pop-up menus or fields:
●Configuration
● Host Name
● IP Address
● Subnet Mask
● Default Gateway
If you want to change more settings in the embedded Web server, click  Additional. The embedded
Web server opens with the  Networking tab selected.
4. Click  Apply Now .
Opening the embedded Web server
Open the embedded Web server through the HP Printer Utility. For more information about the
embedded Web server, see 
Using the embedded Web server .
1. Open the HP Printer Utility.
2. In the  Configuration Settings  list, select Additional Settings .
3. Click  Open Embedded Web Server .
Setting up e-mail alerts
Set up e-mail messages that alert you to certain events that occur with the printer, such as a low toner
level in a print cartridge.
1.Open the HP Printer Utility.
2. In the  Configuration Settings  list, select E-mail Alerts .
3. Click the  Server tab, and, in the  SMTP server box, type the server name.
4. Click the  Destinations  tab, click the add ( +) button, and then type the e-mail addresses, mobile
device numbers, or Web site URLs to which you want the e-mail alerts sent.
NOTE If your printer supports e-mail lists, you can make alerts lists for specific events the
same way that you added e-mail addresses.
26 Chapter 1   Printer basics ENWW
 
						

							
5.Click the  Events tab, and, in the list, define the events for which an e-mail alert should be sent.
6. To test the alerts setup, click the  Server tab, and then click  Test. A sample message is sent to the
defined e-mail addresses if the configuration is correct.
7. Click  Apply Now .
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Print media specifications
For optimum results, use conventional 75 g/m2 (20 lb) photocopy paper. Verify that the paper is of good
quality and is free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, curls, or bent edges.
● To order supplies in the U.S., go to 
http://www.hp.com/go/ljsupplies
.
● To order supplies worldwide, go to 
http://www.hp.com/ghp/buyonline.html
.
● To order accessories, go to 
http://www.hp.com/go/accessories
.
NOTETest any media, particularly custom media, before purchasing large quantities to ensure
that it will perform satisfactorily.
Supported media weights and sizes
Table 1-2   Tray 1 media sizes
Tray 1DimensionsWeight or thicknessCapacity
Paper and cardstock,
standard sizes (letter/A4,
legal, executive, JIS B5, A5);
custom sizesRange:
76 x 127 mm (3 x 5 in) to 216
x 356 mm (8.5 x 14 in)Range:
60 g/m
2 (16 lb) bond to 220 g/
m2 (60 lb) bond
Maximum stack height:
10 mm (0.6 in)
Equivalent to 100 sheets of 75
g/m
2 (20 lb) bond
Glossy paper (letter/A4, legal,
executive, JIS B5, A5)
NOTE Do not use
inkjet papers in this
printer.
Range:
76 x 127 mm (3 x 5 in) to 216
x 356 mm (8.5 x 14 in)Range:
75 g/m
2 (20 lb) bond to 220 g/
m2 (60 lb) bond
Maximum stack height: 10
mm (0.6 in)
Transparencies (letter/A4),
suitable for use in laser
printersLetter: 215.9 x 279.4 mm (8.5
x 11 in)
A4: 210 x 297 mm (8.27 x 11.7
in)Minimum 0.13 mm (0.005 in)
thickMaximum stack height: 10
mm (0.6 in)
HP Tough paper (letter/A4)Letter: 215.9 x 279.4 mm (8.5
x 11 in)
A4: 210 x 297 mm (8.27 x 11.7
in)0.13 mm (0.005 in) thickMaximum stack height: 10
mm (0.6 in)
HP Color Laser Glossy Photo
Paper (letter/A4)
NOTE Do not use
inkjet papers in this
printer.
Letter: 215.9 x 279.4 mm (8.5
x 11 in)
A4: 210 x 297 mm (8.27 x 11.7
in)220 g/m2 (60 lb) bondMaximum stack height: 10
mm (0.6 in)
Envelopes (Com 10,
Monarch, C5, DL, B5) Range:
60 g/m
2 (16 lb) bond to 90 g/
m2 (24 lb)bond
20 envelopes
Labels (letter/A4, legal,
executive, JIS B5, A5),
suitable for use in laser
printers Range:
76 x 127 mm (3 x 5 in) to 216
x 356 mm (8.5 x 14 in)
Maximum 0.23 mm (0.009 in)
thick
Maximum stack height: 10
mm (0.6 in)
28 Chapter 1   Printer basics ENWW
 
						

							
Table 1-3  Tray 2 and optional Tray 3 media sizes1
Tray 2 and optional Tray 3DimensionsWeight or thicknessCapacity
Paper, standard sizes (letter/
A4, legal, executive, JIS B5,
A5); custom sizesRange:
148 x 210 mm (5.83 x 8.27 in)
to 216 x 356 mm (8.5 x 14 in)Range:
60 g/m
2 (16 lb) bond to 120 g/
m2 (32 lb) bond
Maximum stack height: 56
mm (2.2 in)
Equivalent to 530 sheets of 75
g/m
2 (20 lb) bond
Glossy paper (letter/A4, legal,
executive, JIS B5, A5)
NOTE Do not use
inkjet papers in this
printer.
Range:
148 x 210 mm (5.83 x 8.27 in)
to 216 x 356 mm (8.5 x 14 in)Range:
75 g/m
2 (20 lb) bond to 120 g/
m2 (32 lb) bond
Maximum stack height: 56
mm (2.2 in)
HP Color Laser Glossy
Photo & Imaging Paper (letter/
A4)
NOTE Do not use
inkjet papers in this
printer.
Letter: 215.9 x 279.4 mm (8.5
x 11 in)
A4: 210 x 297 mm (8.27 x 11.7
in)120 g/m2 (32 lb) bondMaximum stack height: 56
mm (2.2 in)
Transparencies (letter/A4),
suitable for use in laser
printersLetter: 215.9 x 279.4 mm (8.5
x 11 in)
A4: 210 x 297 mm (8.27 x 11.7
in)Minimum:
0.13 mm (0.005 in) thickMaximum stack height: 56
mm (2.2 in)
HP Tough Paper (letter/A4)Letter: 215.9 x 279.4 mm (8.5
x 11 in)
A4: 210 x 297 mm (8.27 x 11.7
in)Maximum:
0.13 mm (0.005 in) thickMaximum stack height: 56
mm (2.2 in)
Labels (letter/A4 and custom
sizes), suitable for use in laser
printersRange:
148 x 210 mm (5.83 x 8.27 in)
to 216 x 356 mm (8.5 x 14 in)Maximum:
0.13 mm (0.005 in) thickMaximum stack height: 56
mm (2.2 in)
1Tray 2 and optional Tray 3 use custom sizes specifically for  B5 ISO. These trays do not support the range of custom sizes
that can be used in Tray 1.
Table 1-4   Automatic duplex printing (two-sided printing)
Automatic duplex printingDimensionsWeight or thickness 
PaperStandard sizes:
Letter: 215.9 x 279.4 mm (8.5
x 11 in)
A4: 210 x 297 mm (8.27 x 11.7
in)
8.5 x 13: 215.9 x 330.2 mm
(8.5 x 13 in)
Legal: 215.9 x 355.6 mm (8.5
x 14 in)Range:
60 g/m
2 (16 lb) bond to 120 g/
m2 (32 lb) bond
 
ENWW Print media specifications 29
 
						

							
Automatic duplex printingDimensionsWeight or thickness 
Executive: 184.2 x 266.7 mm
(7.25 x 10.5 in)
JIS B5: 182 x 257 mm (7.17 x
10.12 in)
Glossy paper (A4/letter, 13 x
8.5 in, legal, executive, JIS
B5)
NOTEDo not use
inkjet papers in this
printer.
See above for standard sizes
supportedRange:
75 g/m
2 (20 lb) bond to 120 g/
m2 (32 lb) bond
 
HP Color Laser Glossy
Photo & Imaging Paper (A4/
letter)
NOTE Do not use
inkjet papers in this
printer.
Standard sizes:
Letter: 215.9 x 279.4 mm (8.5
x 11 in)
A4: 210 x 297 mm (8.27 x 11.7
in) 120 g/m2 (32 lb) bond
 
Table 1-4
  Automatic duplex printing (two-sided printing) (continued)
30 Chapter 1   Printer basics ENWW
 
						

							
2 Control panel
This chapter contains information on the printer control panel, which provides control of printer functions
and communicates information about the printer and print jobs. The following topics are covered:
●
Introduction
●
Control panel buttons
●
Interpreting control panel indicator lights
●
Control panel menus
●
Menu hierarchy
●
Retrieve job menu
●
Information menu
●
Paper handling menu
●
Configure device menu
●
Diagnostics menu
●
Changing printer control panel configuration settings
●
Using the printer control panel in shared environments
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Introduction
The control panel provides control of printer functions and communicates information about the printer
and print jobs. Its display provides graphic information about printer and supplies status, making it easy
to identify and correct problems.
Figure 2-1  Control panel buttons and lights
1Display
2Up arrow () button
3Select ( ) button
4Down arrow  () button
5Stop button
6Attention  light
7Data light
8Ready  light
9Menu button
10Back/Exit  () button
11Help () button
The printer communicates via the display and the lights on the lower left side of the control panel.
The Ready , Data , and  Attention  lights provide at-a-glance information about the state of the printer and
alert you to printing problems. The display shows more complete status information as well as menus,
help information, animations, and error messages.
Display
The four-line control panel display gives you complete, timely information about the printer and print
jobs. Graphics illustrate levels of supplies, the locations of paper jams, and job status. Menus give
access to printer functions and detailed status information.
The top-level screen on the display has two areas:
32 Chapter 2   Control panel ENWW
 
						

							
Figure 2-2  Printer display
1Message area
2Prompt area
Figure 2-3  Printer display
1Message area
2Supplies gauge
3Print cartridge colors are indicated from left to right: black, magenta, cyan, and yellow
The message and prompt areas of the display alert you to the state of the printer and tell you how to
respond.
The supplies gauge shows the consumption levels of pr int cartridges (black, magenta, cyan, and yellow).
A 
 appears instead of the consumption level when the level is not known. This can occur in the following
circumstances:
● Missing cartridges
● Incorrectly placed cartridges
● Cartridges with an error
● Some non-HP cartridges
The supplies gauge appears whenever the printer shows the  Ready state with no warnings. It will also
appear when the printer shows a warning or error message concerning a print cartridge or multiple
supplies.
ENWW Introduction 33
 
						

							
Accessing the control panel from a computer
You can also access the printer control panel from a computer by using the Settings page of the
embedded Web server.
The computer shows the same information that the control panel shows. From your computer, you can
also perform control panel functions such as checking supplies status, viewing messages, or changing
tray configuration. For more information, see 
Using the embedded Web server.
34 Chapter 2   Control panel ENWW