HP Color LaserJet CP4005n User Manual

							
Wireless printing
Wireless networks offer a safe, secure, and cost-effective alternative to traditional wired network
connections.
IEEE 802.11 standard
Optional HP Jetdirect wireless print servers support connection to an 802.11 network. This wireless
technology provides a high-quality printing solution without the physical constraints of wiring.
Peripherals can be conveniently placed anywhere in an office or home and can be easily moved without
changing network cables. Installation is easy with the HP Install Network Printer Wizard.
NOTEHP Jetdirect 802.11 print servers are available for USB connections.
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4 Printing tasks
This chapter describes how to perform basic printing tasks. The following topics are covered:
●
Controlling print jobs
●
Selecting print media
●
Automatic media type sensing (auto sense mode)
●
Configuring input trays
●
Printing on special media
●
Using features in the printer driver
●
Using features in the Macintosh printer driver
●
Two-sided (duplex) printing
●
Special printing situations
●
Job storage features
●
Managing memory
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Controlling print jobs
In the Microsoft Windows operating system, three settings affect how the printer driver tries to pull paper
when you send a print job. The Source, Type , and  Size settings appear in the  Page Setup, Print , or
Print Properties  dialog boxes in most software programs. If you do not change these settings, the
printer automatically selects a tray using the default printer settings.
Source
Printing by  Source means that you choose a specific tray from which you want the printer to pull paper.
The printer tries to print fr om this tray, no matter what type or size is loaded. If you select a tray that is
configured for a type or size that does not match your print job, the printer does not print automatically.
Instead, it waits for you to load the tray you chose with the type or size of print media for your print job.
If you load the tray, the printer begins printing. If you press 
, the printer provides options to print from
another tray.
Type and size
Printing by  Type or Size  means that you want the printer to pull paper or print media from the appropriate
tray loaded with the correct type and size. Selecting media by type rather than source is similar to locking
out trays and helps protect special media from accidental use. For example, if a tray is configured for
letterhead and you specify the driver to print on plain paper, the printer will not pull the letterhead from
that tray. Instead, it will pull paper from a tray that has plain paper loaded and is configured for plain
paper on the printer control panel. Selecting media by  Type and Size results in significantly better print
quality for heavy paper, glossy paper, and transparencies. Using the wrong setting might result in
unsatisfactory print quality. Always print by  Type for special print media, such as labels or heavy media.
Print by  Size for envelopes, if possible.
● If you want to print by 
Type or Size , select the type or size from the  Page Setup dialog box, the
Print  dialog box, or the  Print Properties dialog box, depending on the application.
● If you often print on a certain type or size of media, the printer administrator (for a network printer)
or you (for a local printer) can configure a tray for that type or size. Then, when you choose that
type or size as you print a job, the printer pulls media from the tray configured for that type or size.
Print setting
 priorities
Changes made to print settings are prioritized according to where the changes are made as follows:
NOTEThe names of commands and dialog boxes may vary depending on your program.
●Page Setup dialog box
. This dialog box opens when you click  Page Setup or a similar command
on the  File menu of the program you are working in. Settings changed here override settings
changed anywhere else.
● Print dialog box
. This dialog box opens when you click  Print, Print Setup , or a similar command
on the  File menu of the program you are working in. Settings changed in the  Print dialog box have
a lower priority and do not override changes made in the  Page Setup dialog box.
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●Printer Properties dialog box (printer driver)
. The printer driver opens when you click
Properties  in the Print dialog box. Settings changed in the  Printer Properties dialog box do not
override settings available anywhere else.
● Default printer settings
. The default printer settings determine settings used in all print jobs,
unless  settings are changed in the  Page Setup, Print , or Printer Properties  dialog boxes, as
described above. There are two ways to change the default printer settings:
1. Click  Start, click  Settings , click Printers , and then right-click the printer icon. Click  Properties and
then click  Device Settings .
2. Click  Start, click  Control Panel , and then select the  Printers folder, right-click the printer icon.
Click  Properties  and then click  Device Settings .
For more information, see 
Printer drivers  or Printer drivers for Macintosh computers .
CAUTIONTo avoid affecting print jobs of other users, make printer setup changes through the
software application or the printer driver whenever possible. Printer setup changes made through
the control panel become default settings for subsequent jobs. Changes made through an
application or the printer driver affect only that specific job.
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Selecting print media
You can use many types of paper and other print media with this printer. This section provides guidelines
and specifications for selecting and using different print media. For more information about supported
print media, see 
Print media specifications.
It is possible that media could meet all of the guidelines in this chapter and still not print satisfactorily.
This may be due to abnormal characteristics of the printing environment or to other variables over which
Hewlett-Packard has no control (for example, extremes in temperature and humidity).
Hewlett-Packard recommends testing any media before buying it in large quantities .
CAUTIONUsing media that does not conform to the specifications listed here or in the paper
specification guide can cause problems that require service. This service is not covered by the
Hewlett-Packard warranty or service agreements.
Media to avoid
This printer can handle many types of media. Use of media outside the printer’s specifications will cause
a loss of print quality and increase the chance of paper jams.
● Do not use paper that is too rough.
● Do not use paper with cutouts or perforations other than standard 3-hole punched paper.
● Do not use multipart forms.
● Do not use paper that has already been printed on or that has been fed through a photocopier.
● Do not use paper with a watermark if you are printing solid patterns.
Paper that can damage the printer
In rare circumstances, paper can damage the printer. Avoid the following paper to prevent possible
damage to the printer:
●Do not use paper with staples attached.
● Do not use transparencies designed for inkjet printers or other low-temperature printers, or
transparencies designed for monochrome printing. Use only transparencies that are specified for
use with HP Color LaserJet printers.
● Do not use glossy or photo papers intended for inkjet printers.
● Do not use paper that is embossed or coated and is not designed for the temperatures of the image
fuser. Select media that can tolerate temperatures of 190°C (374°F) for 0.1 second.
● Do not use letterhead paper with low-temperature dyes or thermography. Preprinted forms or
letterhead must use inks that can tolerate temperatures of 190°C (374°F) for 0.1 second.
● Do not use any media that produces undesirable emissions, or that melts, offsets, or discolors
when exposed to 190°C (374°F) for 0.1 second.
To order HP Color LaserJet printing supplies, go to 
http://www.hp.com/go/ljsupplies  in the United States
or to 
http://www.hp.com/ghp/buyonline.html  worldwide.
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Automatic media type sensing (auto sense mode)
The HP Color LaserJet CP4005 Series printers can automatically classify media into one of the following
categories:
●Plain
● Transparency
● Glossy
● Extra-heavy glossy
● Glossy film
● Heavy
● Light
The automatic media type sensor functions only when that tray is configured to Any Type Plain.
Configuring a tray to any other type, such as Bond or Glossy, deactivates the media sensor in that tray.
NOTE Get optimal performance with the automatic media sensing feature when using original
HP media designed for use in HP color LaserJet printers.
Tray 1 sensing
Full sensing (default)
● The printer stops at each page to sense media type.
● This is the best mode for using mixed media in a single print job.
Expanded sensing
● Each time the printer begins a print job, it stops the first page to sense the type.
● The printer assumes that the second and all subsequent pages are of the same media type as the
first page.
● This is the second-fastest mode, and is useful for using stacks of the same media type.
Transparency
● The printer does not stop any pages for sensing but distinguishes between transparencies
(Transparency mode) and paper (Normal mode).
● This is the fastest mode and is useful for high-volume printing in Normal mode.
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Tray 2 and optional Tray 3 sensing
Expanded sensing
●The printer stops the first five pages fed from each paper tray to sense the type and averages the
five results.
● The printer assumes that the sixth and all subsequent pages are of the same media type, until the
printer is turned off or goes into sleep mode, or until the tray is opened.
Transparency only (default)
● The printer does not stop any pages for sensing but distinguishes between transparencies
(Transparency mode) and paper (Normal mode).
● This is the fastest mode and is useful for high-volume printing in Normal mode.
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Configuring input trays
The printer allows you to configure input trays by type and size. You can load different media in the
printer’s input trays and then request media by type or size using the control panel.
NOTEIf you have used other HP LaserJet printer models, you might be accustomed to
configuring Tray 1 to  First mode or  Cassette mode. On HP Color LaserJet CP4005 Series
printers, setting the Tray 1 size and type to  ANY SIZE is equivalent to  First mode. Setting the
size or type for Tray 1 to a setting other than  ANY SIZE is equivalent to  Cassette mode.
NOTEIf you are duplex printing, be sure that the media loaded meets the specifications for
duplex printing. (See 
Supported media weights and sizes .)
NOTE The instructions below are to configure the trays at the printer control panel. You can
also configure the trays from your computer by accessing the embedded Web server. See 
Using
the embedded Web server .
Configuring trays when th e printer gives a prompt
In the following situations, the printer automatically prompts you to configure the tray for type and size:
●When you load paper into the tray
● When you specify a particular tray or media type for a print job through the printer driver or a
software application and the tray is not configured to match the print job settings
The control panel displays the message  LOAD TRAY X [TYPE] [SIZE], To change type press 
 .
The instructions below explain how to configure the tray after the prompt appears.
NOTE The prompt does not appear if you are printing from Tray 1 and if Tray 1 is configured
for  ANY SIZE  and ANY TYPE .
Configuring a tray when loading paper
NOTEIf media is loaded in optional Tray 3 when the printer is in sleep mode, the printer will
not sense new media when it comes out of sleep mode. This could cause the printer to use wrong
paper for a print job. Be sure to wake the printer before loading media in optional Tray 3.
1. Load paper in the tray. If you are using Tray 2 or optional Tray 3, close the tray.
2. The printer displays the tray configuration message  To change size press 
.
3. Press 
 to display the  TRAY X SIZE=  menu.
4. To change the size, press 
 or  to highlight the correct size.
5. Press 
 to select the size.
A  Setting saved  message appears, and then a prompt appears to configure the paper type.
6. To change the type, press 
 or  to highlight the correct paper type.
7. Press 
 to select the paper type.
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A Setting saved  message appears, and then the current type and size settings are displayed.
8. If size and type are now correct, press 
 to clear the message.
Configuring a tray to match print job settings
1.In the software application, specify the source tray, the paper size, and the paper type.
2. Send the job to the printer.
If the tray needs to be configured, the  LOAD TRAY X: message appears.
3. Load the tray with the correct paper. When the tray is closed, the  TRAY X SIZE= appears.
4. If the highlighted size is not correct, press 
 or  to highlight the correct size.
5. Press 
 to select the correct size.
A  Setting saved  message appears, and then a prompt appears to configure the paper type.
6. If the highlighted paper type is not correct, press 
 or  to highlight the desired paper type.
7. Press 
 to select the paper type.
A  Setting saved  message appears, and then the current type and size settings are displayed.
Configuring trays using  the paper handling menu
You can also configure the trays for type and size without a prompt from the printer. Use the  PAPER
HANDLING  menu to configure the trays as follows.
Configuring the paper size
1. Press  Menu to enter the  MENUS.
2. Press 
 to highlight  PAPER HANDLING .
3. Press 
 to select  PAPER HANDLING .
4. Press 
 to highlight  TRAY X SIZE . (X represents the number of the tray you are configuring.)
5. Press 
 to select  TRAY X SIZE .
6. Press 
 or  to highlight the correct size.
7. Press 
 to select the correct size.
Configuring the paper type
1. Press  Menu to enter the  MENUS.
2. Press 
 to highlight  PAPER HANDLING .
3. Press 
 to select  PAPER HANDLING .
4. Press 
 to highlight  TRAY X TYPE . (X represents the number of the tray you are configuring.)
5. Press 
 to select  TRAY X TYPE .
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