Epson WorkForce Pro WP 4525 User Manual

							MenuSetting and Options
Scan to PC
*1
Scan to PC (PDF)*1
Scan to PC (Email)*1
Scan to PC (WSD)*2
*1 See the x Scan Menu below.
*2 Available for computers running English versions of Windows 7 or Vista.
x Scan Menu
Scan Settings 2-Sided Scanning Off, On
Maintenance Nozzle Check
Head Cleaning
Head Alignment
Problem Solver
Fax Mode
Fax mode menu list
Note:
❏These functions are only available for Fax capable models.
❏Depending on the model, some functions may not be available.
MenuSetting itemDescription
Send Settings Resolution Select this option to change the resolution for fax data
you are sending.
Quality Select this option to change the quality for fax data
you are sending.
Contrast Select this option to change the contrast for fax data
you are sending.
2-Sided Faxing Turn on when sending 2-sided originals in the ADF.
Speed Dial Setup Create
& See “Setting up speed dial entries” on page 100
Edit
Delete
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							MenuSetting itemDescription
Group Dial Setup Create
& See “Setting up group dial entries” on page 101
Edit
Delete
Send Fax Later -
& See “Sending a fax at a specified time” on
page 108
Broadcast Fax -
& See “Sending faxes by broadcasting” on page 106
Polling -
& See “Receive a fax by polling” on page 111
Fax Report Fax Log Prints or displays the communication log.
Last Transmission Prints a communication-in log for the previous
transmission or the previous polling results received.
Speed Dial List Prints the speed dial list.
Group Dial List Prints the group dial list.
Reprint Faxes Reprints from the latest fax received. When the
memory is full, the oldest faxes are erased first.
Protocol Trace Prints the protocol for the latest communication.
Maintenance Nozzle Check
Head Cleaning
Head Alignment
Problem Solver
Error Messages
This section describes the meaning of messages displayed on the LCD screen.
Error MessagesSolutions
Paper out or Paper jam
& See “The Paper Jams” on page 154
No paper source matches paper size setting. Load XXX
paper in YYY. Press x or x.& See “Loading Paper” on page 25
No paper source matches paper size setting. Load
appropriate paper in YYY. Press x or x.
A printer error has occurred. Turn power off and then on
again. For details, see your documentation.Turn the printer off and then back on. Make sure that no paper is
still in the printer. If the error message still appears, contact Epson
support.
Printer error. Turn power off and  t h e n  o n  a g a i n .  F o r  d e t a i l s ,
see your documentation.
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							Error MessagesSolutions
Communication error. Connect computer. Make sure the computer is connected correctly. If the error
messages still appears, make sure that scanning software is
installed on your computer and that the software settings are
correct. Communication error. Make sure the computer is
connected, then try again.
Maintenance box is nearing end of its service life. Replace maintenance box before the end of its service life.
& See “Replacing a maintenance box” on page 132
When the maintenance box is full, the printer stops and you need
to replace the maintenance box to continue printing.
Maintenance Box is at the end of its service life. You need to
replace it.Replace maintenance box.
& See “Replacing a maintenance box” on page 132
Cannot recognize USB device. Make sure USB device has been inserted correctly.
Cannot recognize the device. Make sure the storage disk has been inserted correctly.
Cannot recognize the device. Make sure the connected
device is capable of storage.
No dial tone detected. Try Check Fax Connection. Make sure the phone cable is connected correctly and the phone
line works.
& See “Connecting to a Phone Line” on page 96
If you connected the product to a PBX (Private Branch Exchange)
phone line or Terminal Adapter, turn off the Dial Tone
Detection.
& See “Setup mode menu list” on page 116 (Fax Settings >
Communication > Dial Tone Detection)
The combination of IP address and subnet mask is invalid.
See your documentation.Refer the online Network Guide.
Recovery Mode The firmware update has failed. You will need to re-attempt the
firmware update. Ready a USB cable and visit your local Epson
website for further instructions.
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							Installing Option
250-Sheet Paper Cassette Unit
Installing the paper cassette unit
Follow the steps below to install the paper cassette unit.
A
Turn the product off and unplug the power cord and all the interface cables.
c
Caution:
Make sure to unplug the power cord from the product to prevent getting an electric shock.
B
Carefully remove the paper cassette unit from its carton and place it where you intend to set up the product.
Note:
❏Remove the protective materials from the unit.
❏Keep all protective materials in case you want to ship the optional paper cassette unit in the future.
C
Carefully, grasp the product at the position indicated below and lift it carefully.
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							D
Align the corners of the product and the unit, then lower the product gently onto the unit so that the connector
and two pins on the top of the unit fit into the terminal and the holes on the bottom of the product respectively.
E
Reconnect all the interface cables and the power cord.
F
Plug the product’s power cord into an electrical outlet.
G
Turn on the product.
To confirm that the option is installed correctly, print a Status Sheet.
& “Print Status Sheet” on page 116
Uninstalling the cassette unit
Perform the installation procedure in reverse. WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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							Replacing Consumables
Ink Cartridges
Checking the ink cartridge status
For Windows
Note:
❏Epson cannot guarantee the quality or reliability of non-genuine ink. If non-genuine ink cartridges are installed, the ink
cartridge status may not be displayed.
❏When an ink cartridge is running low, the Low Ink Reminder screen automatically appears. You can also check the ink
cartridge status from this screen. If you do not want to display this screen, first access the printer driver and then click the
Maintenance tab, and then Monitoring Preferences. On the Monitoring Preferences screen, clear the See Low Ink
Reminder alerts check box.
❏If an ink cartridge is running low, prepare a new ink cartridge.
To check the ink cartridge status, do one of the following:
❏Open the printer driver, click the Main tab, and then click the Ink Levels button.
❏Double-click the printer shortcut icon on your Windows taskbar. To add a shortcut icon to the taskbar, see the
following section:
& “From the shortcut icon on the taskbar” on page 38 WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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							❏Open the printer driver, click the Maintenance tab, then click the EPSON Status Monitor 3 button. A graphic
displays the ink cartridge status.
Note:
❏When printing in monochrome or grayscale, color inks instead of black ink may be used depending on the paper type or
print quality settings. This is because a mixture of color inks is used to create black.
❏ If EPSON Status Monitor 3 does not appear, access the printer driver and click the Maintenance tab and then the
Extended Settings button. In the Extended Settings window, check the Enable EPSON Status Monitor 3 check box.
❏Depending on current settings, the simplified status monitor may be displayed. Click the Details button to display the
window above.
❏The ink levels displayed are an approximate indication.
For Mac OS X
Note:
If an ink cartridge is running low, prepare a new ink cartridge.
You can check the ink cartridge status using EPSON Status Monitor. Follow the steps below.
A
Access the Epson Printer Utility 4 dialog.
& “Accessing the printer driver for Mac OS X” on page 38 WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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							B
Click the EPSON Status Monitor button. The EPSON Status Monitor appears.
Note:
❏The graphic displays the ink cartridge status when EPSON Status Monitor was first opened. To update the ink cartridge
status, click Update.
❏Epson cannot guarantee the quality or reliability of non-genuine ink. If non-genuine ink cartridges are installed, the ink
cartridge status may not be displayed.
❏When printing in monochrome or grayscale, color inks instead of black ink may be used depending on the paper type or
print quality settings. This is because a mixture of color inks is used to create black.
❏The ink levels displayed are an approximate indication.
Using the control panel
A
Enter F Setup mode.
B
Select Ink Level.
Note:
The ink levels displayed are an approximate indication.
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							Precautions on ink cartridge replacement
Read all of the instructions in this section before replacing the ink cartridges.
❏We recommend storing ink cartridges at normal room temperature, and to use them by the expiry date printed on
the cartridge packaging.
❏For the best printing results, use up the ink cartridge within six months of installation.
❏If you move ink cartridges from a cold place to a warm place, leave it at room temperature for more than four hours
before using the ink cartridge.
❏Although the ink cartridges may contain recycled materials, this does not effect printer function or performance.
❏Do not drop or knock it against hard objects; otherwise, the ink may leak.
❏This printer uses ink cartridges equipped with an IC chip that monitors the amount of ink used by each cartridge.
Cartridges are usable even if they are removed and reinserted.
❏If you need to remove an ink cartridge temporarily, be sure to protect the ink supply area from dirt and dust. Store
the ink cartridge in the same environment as the printer.
❏Never turn off the printer during initial ink charging. The ink may fail to filled up and the printer may become
unavailable to print.
❏The valve in the ink supply port is designed to contain any excess ink that may be released. However, careful
handling is recommended. Do not touch the supply port of the ink cartridge or its surrounding area.
❏For maximum ink efficiency, only remove an ink cartridge when you are ready to replace it. Ink cartridges with
low ink status may not be used when reinserted.
❏Other products not manufactured by Epson may cause damage that is not covered by Epson’s warranties, and
under certain circumstances, may cause erratic printer behavior.
❏Keep ink cartridges out of the reach of children. Do not allow children to drink from or handle the cartridges.
❏Be careful when you handle used ink cartridges, as there may be some ink around the ink supply port. If ink gets on
your skin, wash the area thoroughly with soap and water. If ink gets into your eyes, flush them immediately with
water. If discomfort or vision problems continue after a thorough flushing, see a doctor immediately.
❏Epson recommends the use of genuine Epson ink cartridges. Epson cannot guarantee the quality or reliability of
non-genuine ink. The use of non-genuine ink may cause damage that is not covered by Epson’s warranties, and
under certain circumstances, may cause erratic printer behavior. Information about non-genuine ink levels may
not be displayed, and use of non-genuine ink is recorded for possible use in service support.
❏Leave the old cartridge installed in the printer until you have obtained a replacement; otherwise, ink remaining in
the print head nozzles may dry out.
❏You cannot continue printing with one ink cartridge expended, even if the other cartridges still contain ink.
Before printing, replace the expended cartridge.
❏Never turn off the printer while replacing the ink cartridge. Doing so may damage the IC chip on the ink cartridge
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							❏To ensure you receive premium print quality and to help protect your print head, a variable ink safety reserve
remains in the cartridge when your printer indicates to replace the cartridge. The yields quoted for you do not
include this reserve.
Replacing an ink cartridge
When ink cartridges become low or expended, a message appears on your computer or the control panel.
A
Open the front cover.
B
Push the ink cartridge that you want to replace and then grip the handle of the cartridge to pull it out of the
printer. Dispose of the used cartridge properly. Do not take the used cartridge apart or try to refill it.
Note:
❏The illustration shows replacement of the black ink cartridge. Replace the cartridge appropriate to your
situation.
❏Removed ink cartridges may have ink around the ink supply port, so be careful not to get any ink on the
surrounding area when removing the cartridges.
C
Remove the replacement ink cartridge from its package. Do not touch the green chip on the side of the cartridge.
Doing so may prevent normal operation and printing.
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