DELL V505 User Manual
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1. Make sure that Auto Answer is on. For more information, see Receiving a Fax Automatically. 2. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 3 . From the Enter Fax Number display, press the Select button . 4 . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . 5 . Use the left and right Arrow buttons to scroll to Ringing and Answering , and then press the Select button . 6 . Use the left and right Arrow buttons to scroll to Answer Fax When , and then press the Select button . 7 . Use the left and right Arrow buttons to choose an option, and then press the Select button to save the setting. NOTE: The default setting is After 3 Rings. Using Your Computer 1 . Turn on your computer and printer, and make sure they are connected. 2 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . In Windows Vista : a . Click ® All Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows XP or Windows 2000 : Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 4 . Select Dell Fax Setup Utility . The Dell Fax Setup Wizard Query dialog box opens. 5 . Click No. The Dell Fax Setup Utility dialog box opens. 6 . Click the Ringing and Answering tab. 7 . From the Pick up on the field, choose an option. 8 . Click OK. A confirmation dialog box opens. 9 . Click OK to overwrite the fax settings on your printer.
A dialog box opens. 10. Click Yes. 11 . Click Close . Using Caller ID Caller ID is a service provided by some telephone companies that identifies the telephone number or the name of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the telephone number or name of the person who is sending you the fax appears on the display. The printer supports two distinct Caller ID patterns: Pattern 1 (Frequency Shift Keying) and Pattern 2 (Dual Tone Multi Frequency). Depending on the country or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to display Caller ID information. Using the Operator Panel 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, press the Select button . 3 . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . 4 . Use the left and right Arrow buttons to scroll to Ringing and Answering , and then press the Select button . 5 . Use the left and right Arrow buttons to scroll to Caller ID Pattern , and then press the Select button . 6 . Use the left and right Arrow buttons to scroll to the option you want, and then press the Select button to save the setting. Using Your Computer 1. Turn on your computer and printer, and make sure they are connected. 2 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . In Windows Vista : a . Click ® All Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows XP or Windows 2000 : NOTE: Caller ID is available only in some countries and regions. NOTE: The number of patterns is defined by the country or region setting, and only the number of patterns defined for the selected country or region is shown.
Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 4. Select Dell Fax Setup Utility . The Dell Fax Setup Wizard Query dialog box opens. 5 . Click No. The Dell Fax Setup Utility dialog box opens. 6 . Click the Ringing and Answering tab. 7 . From the Caller ID pattern field, choose the option you want. 8 . Click OK. A confirmation dialog box opens. 9 . Click OK to overwrite the fax settings on your printer. A dialog box opens. 10 . Click Yes. 11 . Click Close . Printing a Fax on Both Sides of the Page Using the Operator Panel 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, press the Select button . 3 . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . 4 . Use the left and right Arrow buttons to scroll to Fax Printing , and then press the Select button . 5 . Use the left and right Arrow buttons to scroll to 2 - Sided Fax Print , and then press the Select button . 6 . Use the left and right Arrow buttons to scroll to 2 - Sided Print , and then press the Select button . Using the Computer 1. Turn on your computer and printer, and make sure they are connected. 2 . Ensure that your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . In Windows Vista: a. Click ® Programs .
b. Click Dell Printers . c. Click Dell V505 . In Windows XP or Windows 2000: Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 4 . Select Dell Fax Setup Utility . The Dell Fax Setup Wizard Query dialog box opens. 5 . Click No. The Dell Fax Setup Utility dialog box opens. 6 . Click the Fax Printing/Reports tab. 7 . From the 2-sided print field, choose Print duplex. 8 . Click OK. A confirmation dialog box opens. 9 . Click OK to overwrite the fax settings on your printer. A dialog box opens. 10 . Click Yes. 11 . Click Close . Printing a Long Fax Using the Operator Panel 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, press the Select button . 3 . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . 4 . Use the left and right Arrow buttons to scroll to Fax Printing , and then press the Select button . 5 . Use the left and right Arrow buttons to scroll to Fit Fax to Page , and then press the Select button . 6 . Use the left and right Arrow buttons to choose an option. 7 . Press the Select button to save the setting. Using Your Computer 1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . In Windows Vista: a. Click ® Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows XP or Windows 2000: Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 4 . Select Dell Fax Setup Utility . The Dell Fax Setup Wizard Query dialog box opens. 5 . Click No. The Dell Fax Setup Utility dialog box opens. 6 . Click the Fax Printing/Reports tab. 7 . From the If fax is too big field, choose an option. 8 . Click OK. A confirmation dialog box opens. 9 . Click OK to overwrite the fax settings on your printer. A dialog box opens. 10 . Click Yes. 11 . Click Close . Changing the Fax Setup Using the Operator Panel If you are using your printer as a standalone fax machine, you can change the fax settings from the Fax Setup menu. Changes made on the Fax Setup menu are permanent and are applicable to all fax jobs. For more information, see Fax Setup Menu. Using the Computer You can access the Fax Setup Utility if you want to configure the printers fax settings from your computer. 1 . For Windows Vista : a. Click All Programs .
® b. Click Dell Printers . c . Click Dell V505 . For Windows XP and Windows 2000 : Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 2 . Select Dell Fax Setup Utility . The Dell Fax Setup Utility Wizard Query dialog box opens. 3 . If you want to use the Fax Setup Utility Wizard to set up your printer for faxing, click Yes. The Fax Setup Utility Wizard Welcome dialog box opens. If you want to manually adjust your fax settings, click No. The Dell Fax Setup Utility dialog box opens. On this tab:You can: Dialing and Sending Specify a dial method. Enter a dial prefix. Set the dial volume. Enter your fax number and your name. Specify the number of times you want the machine to redial and the time between those attempts if the fax cannot be sent on the first try. Choose whether to scan the entire document before or after dialing the number. Specify a maximum send speed and a print quality for outgoing faxes. Convert the fax automatically to be compatible with the receiving fax machine regardless of the send settings. Choose the size of the document scanned for fax. Ringing and Answering Specify the number of rings before the machine receives the incoming fax. NOTE: The number of rings set on the answering machine must always be less than the number of rings set on the printer. Specify a distinctive ring if your phone line has distinctive ring service activated. Set the ring volume. Choose whether to use error correction. Choose a Caller ID pattern (1 if telephones in your country have a detection pattern using Frequency Shift Keying or 2 if telephones in your country have a detection pattern using Dual -tone Multi - frequency). The Caller ID detection pattern is determined by the country or region you selected during initial setup. If phones in your country use two detection patterns, call your telecommunications company to know which pattern it subscribes to. Specify a manual answer code. The default code is DELL# (3355#). Choose whether you want to answer incoming faxes automatically or at a scheduled time. Specify the time when incoming faxes are answered automatically. Select whether you want to forward a fax, or print it and then forward it. Specify a fax number to which faxes are forwarded. Manage blocked faxes. Fax Printing/Reports Choose to automatically resize oversized faxes so they print on one page, or keep the oversized fax to scale and print on two pages. Choose whether you want to print a footer (date, time, and page number) on each page. If an optional second paper tray is installed, choose from which tray the printer picks paper. Choose Auto if you want the printer to pick the paper that matches the size of the incoming fax. If an optional duplex is installed, choose if you want to print on both sides of the page. Specify when to print a fax activity report. Specify when you want to print a fax confirmation.
Using Speed Dial To make sending faxes easier, you can assign a speed dial number to 89 individual contacts and 10 groups that can hold up to 30 phone numbers each. Creating a Speed or Group Dial List Using Your Operator Panel Adding an Entry to the Speed Dial List 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, press the Select button . 3 . Use the left and right Arrow buttons to scroll to Phone Book, and then press the Select button . 4 . Use the left and right Arrow buttons to scroll to Add, and then press the Select button twice. 5 . Follow the instructions on the operator panel display. NOTE: The lowest possible speed dial number is automatically assigned to this contact. You cannot change the speed dial number. Adding an Entry to the Group Dial List 1 . From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, press the Select button . 3 . Use the left and right Arrow buttons to scroll to Phone Book, and then press the Select button . 4 . Use the left and right Arrow buttons to scroll to Add, and then press the Select button . 5 . Press the left Arrow button to scroll to Group Fax, and then press the Select button . NOTE: Group fax numbers are from 90 to 99. Speed Dial Add to, create, or edit the speed dial or group dial speed dial lists. Cover Page Specify if you want to send a cover page for outgoing faxes. Edit or update the information that will appear on your cover page. Choose a priority for your outgoing fax. Include a short message.
6. Use the keypad to add a fax number to the group, and then press the Select button . 7. From the Enter another # ? display, use the left and right Arrow buttons to scroll to Yes, and then press the Select button to add another number. 8 . When finished adding numbers to the Group Dial list, use the left and right Arrow buttons to scroll to No, and then press the Select button . 9 . Use the keypad to enter your group name, and then press the Select button . Using Your Computer 1. Turn on your computer and printer, and make sure they are connected. 2 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . In Windows Vista: a. Click ® Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows XP or Windows 2000: Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 4 . Select Dell Fax Setup Utility . The Dell Fax Setup Wizard Query dialog box opens. 5 . Click No. The Dell Fax Setup Utility dialog box opens. 6 . Click the Speed Dial tab. 7 . To add a new entry to your Speed Dial list, click on an available number from 1 to 89, and enter the fax number and name of your new contact. To add a new group entry to your Group Dial list, click on an available number from 90 to 99. A smaller group list appears below the main Speed Dial list. Enter the fax numbers and names of your new group entry. 8 . To add contacts from your phone book, click Select from phonebook. The Select from phonebook dialog box opens. a . Select a contact from your phonebook. b . If you want to add the contact to your list, click on an available number on the Speed or Group Dial Settings section. If you want to overwrite an existing entry on your list, click on the entry you want to change.
c. Click Add to or change list . d. After adding phonebook entries to your Speed or Group Dial list, click OK to return to the Speed Dial tab. 9 . Click OK. A confirmation dialog box opens. 10 . Click OK to overwrite the settings on your printer. A dialog box opens. 11 . Click Yes. 12 . Click Close . Using a Speed or Group Dial List 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, use the keypad to enter the two-digit speed dial or group dial number. 3 . To enter another speed dial or group dial number, press . Follow the instructions on the display. 4 . Press the Start button to start sending your fax. Blocking Faxes Creating a Blocked Fax List Using the Operator Panel 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, press the Select button . 3 . From the Fax menu, use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . 4 . Use the left or right Arrow button to scroll to Fax Blocking , and then press the Select button . 5 . Use the left and right Arrow buttons to scroll to Add, and then press the Select button . NOTE:
6. Use the keypad to enter a fax number, and then press the Select button . 7 . Use the keypad to specify a name, and then press the Select button . NOTE: The lowest possible blocked fax number is automatically assigned to this contact. You cannot change the blocked fax number. 8 . When prompted to enter another number, press the left and right Arrow buttons to scroll to the options, and then press the Select button . Using Your Computer 1. Turn on your computer and printer, and make sure they are connected. 2 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . In Windows Vista: a. Click ® Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows XP or Windows 2000: Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 4 . Select Dell Fax Setup Utility . The Dell Fax Setup Wizard Query dialog box opens. 5 . Click No. The Dell Fax Setup Utility dialog box opens. 6 . Click the Ringing and Answering tab. 7 . Click Manage Blocked Faxes . The Manage Blocked Faxes dialog box opens. 8 . On the blocked fax list, enter a fax number and contact number. 9 . Click OK to return to the Ringing and Answering tab. 10 . Click OK. A confirmation dialog box opens. 11 . Click OK to overwrite the fax settings on your printer. A dialog box opens. 12 . Click Yes.