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DELL V505 User Manual

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    							1.  Connect a  phone  cord  from  the FAX  connector  (—lower connector) on the printer to  an active telephone wall jack.
    2 .  Remove the blue protective  plug from  the PHONE  jack connector  (
    —middle  connector).
    3 .  Connect a  phone  cord  from  the computer  modem  to  the PHONE  jack connector  (
    —middle  connector).
    4 .  Connect a  phone  cord  from  the computer  modem  to  a  telephone.
    NOTE:  If  phone  communication is serial  in your  country (such  as Germany, Sweden, Denmark, Austria, Belgium,
    Italy, France, and  Switzerland),  you must  remove the blue plug from  the PHONE  jack connector  (
    —middle
    connector),  and  insert  the supplied  yellow terminator for your  fax to  work  correctly. You  will not be able  to  use
    this port for additional devices in these countries.
    Sending a Fax
    Sending a Quick Fax
    Using the Operator Panel
    1 .  Make sure  your  printer is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up  the Printer
    With External Devices.
    2 .  Load the original document.  For  more  information, see  Loading  Original Documents
    .
    3 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   FAX,  and  then  press  the  Select button .
    4 .  Use  the keypad to  enter a  fax number or a  speed dial  number.
    5 .  Press  the  Start button 
    .
    Using Your Computer
    1.  Turn on your  computer  and  printer, and  make  sure  they are connected.
    2 .  Make sure  your  printer is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up  the Printer
    With External Devices.
    3 .  Load the original document.  For  more  information, see  Loading  Original Documents
    .
     
    						
    							4.  In Windows Vista:
    a.  Click  ® Programs .
    b .  Click   Dell  Printers .
    c .  Click   Dell  V505 .
    In Windows
    ® XP or Windows 2000:
    Click   Start ® Programs  or All Programs ® Dell  Printers ® Dell  V505 .
    5 .  Select  Dell  Fax Solutions .
    The   Dell  Fax Solutions Software  dialog  box opens.
    6 .  Click   Send a  new  fax .
    7 .  Follow the instructions on your  computer  screen to  send a  fax.
    Entering a Fax Number
    Using the Operator Panel
    1.  From the main menu,  use the left  and  right   Arrow buttons   to  scroll to   FAX,  and  then  press  the  Select button 
    .
    2 .  Using the keypad, enter a  fax number.
    NOTE:  If  youve entered  a  number by mistake, press  the left   Arrow button  to  delete the number.
    Task Method
    Sending to  a  fax number Use  the keypad to  enter a  number. You  can  enter a  maximum  of 64  digits in a  fax
    number. You  can  send a  broadcast  fax to  a  maximum  of 30  recipients.
    Sending a  fax to  an entry in
    the Phone Book
    Enter  the number that  corresponds  to  the speed dial  number of the contact.
    Use  the  Phone  Book  menu.
    a .  Use  the left  and  right   Arrow buttons 
      to  scroll to  FAX, and  then
    press  the  Select button 
    .
    b .  From the Enter  Fax  Number display, press  the  Select button 
    .
    c .  Use  the left  and  right   Arrow buttons 
      to  scroll to  Phone Book,  and
    then  press  the  Select button 
    .
    d .  Use  the left  and  right   Arrow buttons 
      to  scroll to  View, and  then
    press  the  Select button 
    .
    e .  Use  the left  and  right   Arrow buttons 
      to  scroll to  the name or
    number you want  to  send the fax to.
    Sending a  fax to  an extension
    number Press  the asterisk  (*) and  pound (#) signs,  and  then  use the keypad to  enter the
    extension  number.
    Sending a  fax to  an outside
    line Set  a  dial  prefix:
     
    						
    							Using Your Computer
    1.  Turn on your  computer  and  printer, and  make  sure  they are connected.
    2 .  Make sure  your  printer is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up  the Printer
    With External Devices.
    3 .  Load the original document.  For  more  information, see  Loading  Paper  and  Originals
    .
    4 .  In Windows Vista:
    a.  Click  
    ® Programs .
    b .  Click   Dell  Printers .
    c .  Click   Dell  V505 .
    In Windows
    ® XP or Windows 2000:
    Click   Start ® Programs  or All Programs ® Dell  Printers ® Dell  V505 .
    5 .  Select  Dell  Fax Solutions .
    The   Dell  Fax Solutions Software  dialog  box opens.
    6 .  Click   Send a  new  fax .
    The   Send fax  dialog  box opens.
    7 .  Enter  the contact  information  for the recipient  into the Name,  Company,  and  Fax  Number fields,  or click   Select  a
    a.  Use  the left  and  right   Arrow buttons   to  scroll to  FAX, and  then  press
    the Select  button .
    b .  From the Enter  Fax  Number display, press  the  Select button 
    .
    c .  Use  the left  and  right   Arrow buttons 
      to  scroll to  Fax  Setup, and  then
    press  the  Select button 
    .
    d .  Use  the left  and  right   Arrow buttons 
      to  scroll to  Dialing and  Sending,
    and  then  press  the  Select button 
    .
    e .  Use  the left  and  right   Arrow buttons 
      to  scroll to  Dial  Prefix, and  then
    press  the  Select button 
    .
    f .  Use  the left  and  right   Arrow buttons 
      to  scroll to  Create,  and  then
    press  the  Select button 
    .
    NOTE:  If  you are changing the dial  prefix, scroll to  the prefix  previously entered,
    and  then  press  the  Select button 
    .  Use  the left   Arrow button  to  delete
    the saved  prefix.
    g .  Use  the keypad to  enter the dial  prefix. You  can  enter a  maximum  of eight  digits
    for the prefix.
    h .  Press  the  Select button 
    .
    Dialing a  fax extension  while
    listening to  a  telephone line
    (On Hook) Dial  an additional 0 for a  two-digit  extension  or an additional 00  for a  one -digit
    extension. For  example, to  dial  extension  12, enter 120.  If  the extension  is 2, enter
    200.
     
    						
    							recipient from phonebook to  add  existing contacts  to  the recipient  list.
    8.  If  you want  to  add  the new contact  to  the phonebook, click   Add  this  recipient to phonebook.
    The  Add  to  Phonebook dialog  box opens.
    9 .  Click   OK.
    10 . If  you want  to  send the fax to  more  than  one  recipient, click   Add  another recipient.
    a .  Enter  the contact  information  for the next recipient  into the Name,  Company,  and  Fax  Number fields,  or click
    Select  a  recipient from phonebook  to  add  existing contacts  to  the recipient  list.
    b .  If  you want  to  add  the new contact  to  the phonebook, click   Add  this  recipient to phonebook.
    c .  If  you manually enter the contact  information, click   Add to  add  the contact  to  the Recipients list.
    d .  To make  changes to  the Recipients information, select the recipient, and  then  click   Edit.
    e .  To remove the contact  from  the Recipients list, select the recipient, and  then  click   Remove.
    f .  Repeat   step a
     through  step e until your  Recipients list is complete.
    11 . Click   Next.
    12 . Follow the instructions on your  computer  screen to  send a  fax.
    Sending Advanced Faxes
    Using the Operator Panel
    If  you are using  your  printer as a  standalone fax machine,  you can  use the various Fax  submenus to  customize your  outgoing
    faxes.  From the Fax  Menu, you can:
    Send a  delayed fax
    Send faxes using  your  Speed Dial  list
    Manage your  phonebook  to  send faxes to  individuals or groups
    Create and  print  a  fax history
    Create and  print  a  fax report
    For  more  information, see  Fax  Mode
    .
    Using Your Computer
    Use  the Dell Fax  Solutions Software to  take  advantage  of advanced fax features. In addition  to  basic faxing,  the Dell Fax
    Solutions Software also  allows  you to:
    Send a  delayed fax
    Send electronic  files  and  paper documents in a  single  fax operation
    Send faxes using  your  Speed Dial  list
     
    						
    							Manage your  phonebook  to  easily  send faxes to  individuals or groups
    Personalize and  store various cover pages
    Create and  print  a  fax history
    Create and  print  a  fax report
    For  more  information, see  Using the Dell Fax  Solutions Software
    .
    1 .  In Windows Vista:
    a.  Click  
    ® Programs .
    b .  Click   Dell  Printers .
    c .  Click   Dell  V505 .
    In Windows XP and  Windows 2000:
    Click   Start ® Programs  or All Programs ® Dell  Printers ® Dell  V505 .
    2 .  Click   Dell  Fax Solutions .
    The   Dell  Fax Solutions Software  dialog  box opens.
    3 .  Click  the appropriate links on the  Dell  Fax Solutions Software dialog  box to  accomplish your  task.
    4 .  Follow the instructions on the computer  screen.
    Sending a Fax Through an Automated Answering System
    Some  companies  have  automated  answering systems that  require you to  respond  to  a  series  of questions to  route you to  the
    department  you wish to  call. After answering the questions by pressing the appropriate buttons,  you eventually  get  connected
    to  the proper department. To send a  fax to  a  company that  employs  automated  answering systems to  answer  their calls, set
    up  your  printer for On  Hook dialing.
    1.  Ensure  that  your  printer is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up  the Printer
    With External Devices.
    2 .  Load the original document facing  down  on the scanner  glass or facing  up  on the ADF. For  more  information, see
    Loading  Paper  and  Originals
    .
    3 .  From the main menu,  use the left  and  right   Arrow buttons 
      to  scroll to   FAX,  and  then  press  the  Select button 
    .
    4 .  From the  Enter  Fax Number  display, press  the Select button 
    .
    5 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   On Hook Dial ,  and  then  press  the  Select button .
    6 .  Press  the  Select button 
     again to  activate On  Hook Dial.
    7 .  Use  the keypad to  dial  the telephone number of the company.
    8 .  Use  the keypad to  navigate through the automated  answering system.
     
    						
    							9.  When  you hear  the fax tone,  press  the  Start button  to  begin sending your  fax.
    To cancel the fax job,  press  the  Cancel button  on your  printer.
    Sending a Broadcast Fax at a Scheduled  Time
    You  can  send a  fax to  a  group of fax numbers at a  time you choose.
    1.  Ensure  that  your  printer is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up  the Printer
    With External Devices.
    2 .  Load the original document facing  down  on the scanner  glass or facing  up  on the ADF. For  more  information, see
    Loading  Paper  and  Originals
    .
    3 .  From the main menu,  use the left  and  right   Arrow buttons 
      to  scroll to   FAX,  and  then  press  the  Select button 
    .
    4 .  From the  Enter  Fax Number  display, press  the Select button 
    .
    5 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Delay  Fax,  and  then  press  the  Select button .
    6 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Delay  Until ,  and  then  press  the  Select button .
    7 .  Use  the keypad to  enter the time you want  to  send the fax, and  then  press  the  Select button
    .
    8 .  If  the printer is not set  to  the 24 -hour mode, use the left  and  right   Arrow buttons 
      to  select the time format
    you want, and  then  press  the  Select button 
    .
    9 .  Use  the keypad to  enter a  fax number, or press  the  Select button 
     to  access  the Speed Dial  or Group Dial  list.
    10 . Use  the left  and  right   Arrow buttons 
      to  scroll through the Speed Dial  or Group Dial  list, and  then  press  the
    Select  button 
    .
    NOTE: Group fax entries  are from  90  to  99.
    11 . If  needed,  add  more  fax numbers,  and  press  the  Select button 
     until the maximum  30 -recipient  number is
    reached.
    12 . Press  the  Start button 
    .
    13 . To scan  another document to  fax, use the left  and  right   Arrow buttons 
      to  scroll to   Yes.  Follow the instructions
    on the operator  panel display.
    Forwarding a Fax
    NOTE:
     
    						
    							Use  the fax-forwarding feature  if you are going  to  be away, but still want  to  receive  your  faxes.  There are three fax-
    forwarding settings:
    Off—(Default).
    Forward —The  printer sends the fax to  the designated fax number.
    Print &  Forward —The  printer prints the fax, and  then  sends it  to  the designated fax number.
    Using the Operator Panel
    1.  From the main menu,  use the left  and  right   Arrow buttons   to  scroll to   FAX,  and  then  press  the  Select button 
    .
    2 .  From the  Enter  Fax Number  display, press  the Select button 
    .
    3 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Fax Setup,  and  then  press  the  Select button .
    4 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Ringing and Answering ,  and  then  press  the Select button 
    .
    5 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Fax Forward ,  and  then  press  the  Select button .
    6 .  Use  the left  and  right   Arrow buttons 
      to  choose an option,  and  then  press  the  Select button .
    7 .  Use  the keypad to  enter the number to  which you want  to  forward  the fax. You  can  enter a  maximum  of 64  characters.
    8 .  Press  the  Select button 
     to  save the setting.
    Using Your Computer
    1.  Turn on your  computer  and  printer, and  make  sure  they are connected.
    2 .  Make sure  your  printer is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up  the Printer
    With External Devices.
    3 .  In Windows Vista :
    a .  Click  
    ® All Programs .
    b .  Click   Dell  Printers .
    c .  Click   Dell  V505 .
    In Windows XP or Windows 2000:
    Click   Start ® Programs  or All Programs ® Dell  Printers ® Dell  V505 .
    4 .  Select  Dell  Fax Setup Utility .
    The   Dell  Fax Setup Wizard  Query  dialog  box opens.
    NOTE:
     
    						
    							5.  Click   No.
    The   Dell  Fax Setup Utility  dialog  box opens.
    6 .  Click  the  Ringing and Answering  tab.
    7 .  From the  Fax forwarding  field, choose an option.
    8 .  From the  Forward  destination number  field, enter a  fax number.
    9 .  Click   OK.
    A  confirmation dialog  box opens.
    10 . Click   OK to  overwrite the fax settings on your  printer.
    A  dialog  box opens.
    11 . Click   Yes.
    12 . Click   Close .
    Receiving a Fax
    Receiving a Fax Automatically
    The  printer automatically receives and  prints any incoming faxes without  any necessary  intervention from  you.
    Make sure:
    Your  printer is on,  and  is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up  the Printer
    With External Devices.
    Auto Answer is turned On (which  is the factory default setting) or is set  to   Scheduled.
    To check  your  Auto Answer  settings:
    1.  From the main menu,  use the left  and  right   Arrow buttons 
      to  scroll to   FAX,  and  then  press  the  Select
    button 
     twice.
    2 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Fax Setup,  and  then  press  the  Select button .
    3 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Ringing and Answering ,  and  then  press  the Select
    button 
    .
    4 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Auto Answer ,  and  then  press  the  Select button .
    5 .  If  you always want  the printer to  automatically answer  the phone  when  it  rings and  receive  the fax,  use the left
    and  right   Arrow buttons 
      to  scroll to   On.
    If  you want  to  schedule a  timeframe  during which the printer answers the phone  when  it  rings,  use the left  and
    right   Arrow  buttons    to  scroll to  
    Scheduled,  and  then  use the keypad to  specify the times  you want  to
     
    						
    							turn  Auto Answer  on and  off.
    NOTE: If  you have  your  printer connected to  an answering machine and   Auto Answer is turned on,  the
    answering machine answers the call. If  a  fax tone is detected, the answering machine is disconnected and
    the printer receives the fax. If  a  fax tone is not detected, the answering machine completes  the call.
    Receiving a Fax Manually
    You  can  turn  the Auto Answer  feature  off if you wish to  control the faxes that  you receive. This is useful  if you do not want  to
    receive  unsolicited  faxes,  if you rarely receive  faxes,  or if it  is expensive  to  use faxes in your  area.
    1.  Make sure  your  printer is on,  and  is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up
    the Printer  With External Devices.
    2 .  Turn  Auto Answer  off.
    a .  From the main menu,  use the left  and  right   Arrow buttons 
      to  scroll to   FAX,  and  then  press  the  Select
    button 
     twice.
    b .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Fax Setup,  and  then  press  the  Select button .
    c .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Ringing and Answering ,  and  then  press  the Select
    button 
    .
    d .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Auto Answer ,  and  then  press  the  Select button .
    e .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Off,  and  then  press  the  Select button .
    3 .  When  there is an incoming fax, press  the  Start button 
     ,  or enter  DELL#  (3355#)  on the keypad to  accept  the
    incoming fax.
    Setting a Fax Manual Answer Code
    Using the Operator Panel
    1 .  From the main menu,  use the left  and  right   Arrow buttons   to  scroll to   FAX,  and  then  press  the  Select button 
    .
    2 .  From the  Enter  Fax Number  display, press  the Select button 
    .
    3 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Fax Setup,  and  then  press  the  Select button .
    4 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Ringing and Answering ,  and  then  press  the Select button 
    .
    5 .  Use  the left  and  right   Arrow buttons 
      to  scroll to   Manual  Pickup  Keycode ,  and  then  press  the Select button 
    .
     
    						
    							NOTE: The  default manual answer  code  is  DELL# (3355#).
    6 .  Use  the keypad to  enter an answer  code. Use  the left   Arrow button 
     to  delete or edit entries. You  may enter up  to
    seven  characters that  may include numbers or the symbols  * and  #.
    7 .  Press  the  Select button 
     to  save the setting.
    Using Your Computer
    1.  Turn on your  computer  and  printer, and  make  sure  they are connected.
    2 .  Make sure  your  printer is properly  set  up  to  send and  receive  faxes.  For  more  information, see  Setting  Up  the Printer
    With External Devices.
    3 .  In Windows Vista :
    a .  Click  
    ® Programs .
    b .  Click   Dell  Printers .
    c .  Click   Dell  V505 .
    In Windows XP or Windows 2000 :
    Click   Start ® Programs  or All Programs ® Dell  Printers ® Dell  V505 .
    4 .  Select  Dell  Fax Setup Utility .
    The   Dell  Fax Setup Wizard  Query  dialog  box opens.
    5 .  Click   No.
    The   Dell  Fax Setup Utility  dialog  box opens.
    6 .  Click  the  Ringing and Answering  tab.
    7 .  From the  Manual answer  code  field, enter an answer  code.
    8 .  Click   OK.
    A  confirmation dialog  box opens.
    9 .  Click   OK to  overwrite the fax settings on your  printer.
    A  dialog  box opens.
    10 . Click   Yes.
    11 . Click   Close .
    Setting the Number of Rings before  Receiving a Fax Automatically
    Using the Operator Panel
     
    						
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