DELL 2355dn User Manual

							200
Searching for a Number in the Memory
There are various ways to search for a number in the memory. You can either scan from A to Z 
and Z to A sequentially, or you can search using the first letter of the name associated with the 
number. 
Searching Sequentially through the Memory
1Load the document(s) face up with top edge in first into the DADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see 
Loading an Original Document.
2Press Setup  Machine Setup from the home screen.
3Press the Next ( ) button.
4Press the up/down arrows to select Email/Fax List.
5Press Fax  Lis t  Vi e w  L i s t .
6Press Individual or Group.
7Press the   button.
8Press A to Z or Z to A.
You can search upwards or downwards through the entire memory in alphabetical order, 
from A to Z.
Searching with a Particular First Letter
1Load the document(s) face up with top edge in first into the DADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see 
Loading an Original Document.
2Press Setup  Machine Setup from the home screen.
3Press the Next ( ) button.
4Press the up/down arrows to select Email/Fax List.
5Press Fax  Lis t  Vi e w  L i s t.
6Press Individual or Group.
7Press the   button.
8Press Search.
 
						

							201
The pop-up keyboard appears. Press the letter you want to search for. A name beginning 
with the letter displays.
Printing a Phonebook List
You can check your automatic dial setting by printing a Phonebook list.
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Email/Fax List.
4Press Fax  Lis t  Print.
A list showing your speed dial and group dial entries prints out.
Other Ways to Fax
Sending a Delayed Fax
You can set your printer to store and then send a fax at a later time. You need to set start time 
from the 
Setup  Machine Setup  Next ()   Default Setting  Fax D efault  
Delayed Send before following the next steps.
1Load the document(s) face up with top edge in first into the DADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see 
Loading an Original Document.
2Press Fax from the home screen.
3Press the left/right arrows to select Delayed Send.
4Press the Next ( ) button.
 
						

							202
5Press the Direct Input and enter the remote fax phone number using the keyboard.
OR
Press the 
Fax List and select speed dial you want.
6If necessary, adjust the document contrast and resolution to suit your fax needs. See 

Adjusting the Document Contrast or Adjusting the Document Resolution
7Press Start (). (on the touch screen or the operator panel)
When the document is loaded on the document glass, the display asks if you want to 
send another page. Select   to add more documents or   to begin sending the 
fax immediately.
 NOTE: If you want to cancel the delayed transmission, see Canceling a Scheduled Fax.
Sending a Priority Fax
Using the Priority Fax feature, a high priority document can be sent ahead of reserved 
operations. The document is scanned into the memory and transmitted when the current 
operation is finished. In addition, the priority transmission interrupts a broadcast operation 
between stations (i.e., when the transmission to station A ends, before transmission to station 
B begins) or between redial attempts.
1Load the document(s) face up with top edge in first into the DADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see 
Loading an Original Document.
2Press Fax from the home screen.
3Press the left/right arrows to select Priority Send.
4Press the Next ( ) button.
 
						

							203
5Press the Direct Input and enter the remote fax phone number using the keyboard.
OR
Press the 
Fax List and select speed dial you want.
6If necessary, adjust the document contrast and resolution to suit your fax needs. See 

Adjusting the Document Contrast or Adjusting the Document Resolution
7Press Start (). (on the touch screen or the operator panel)
When the document is loaded on the document glass, the display asks if you want to 
send another page. Select   to add more documents or   to begin sending the 
fax immediately.
Adding Documents to a Scheduled Fax
You can add documents to the delayed transmission previously reserved in your printer’s 
memory.
1Load the document(s) face up with top edge in first into the DADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see 
Adjusting the Document Contrast.
2Press Job Status ( ) in the operator panel.
OR
Press 
Setup  Job Status from the home screen.
3Press the Next ( ) button.
4Press the up/down arrows until you see the fax job to which you want to add documents.
5Select the fax job you want to add documents.
6Press Add.
When the document is loaded on the document glass, the display asks if you want to 
send another page. Select   to add more documents or   to begin sending the 
fax immediately.
7After storing, the printer displays the numbers of total pages and added pages and then 
returns to the Standby mode. 
Canceling a Scheduled Fax
1Press Job Status ( ) in the operator panel.
OR
Press 
Setup  Job Status from the home screen.
 
						

							204
2Press the Next ( ) button.
3Press the up/down arrows until you see the fax job you want to cancel.
4Press the   mark next to the fax job you want to cancel.
5Press   when the confirmation window appears.
The selected job is canceled.
Fax Forward to E-mail addresses
You can set the printer to forward all outgoing or incoming faxes to the e-mail addresses.
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Email Setup.
4Press the up/down arrows to select Email Forward.
5Select the option you want at Attachment Type or Print L ocal Copy.
6Press Fax  For ward ing.
7Press the left/right arrows to select the appropriate option you want.
•
Off: Enables you to turn this feature off. 
•All Faxes: Enables you to forward both incoming and outgoing faxes to a specified 
e-mail address.
•Tx Only: Enables you to forward only outgoing faxes to a specified e-mail address. 
•Rcv Only: Enables you to forward only incoming faxes to a specified e-mail address. 
When you select this option, you should choose whether the printer prints out the 
incoming faxes. 
8Enter the Fr om /To using the keyboard.
9Press the home icon ( ) to return to the Standby mode.
 
						

							205
Additional Features
Using the Secure Receiving Mode
You may need to prevent your received faxes from being accessed by unauthorized people. You 
can turn on the secure fax mode using the Secure Receive option to restrict printing out 
received faxes when the printer is unattended. In the secure fax mode, all incoming faxes may 
go into memory. When the mode turns off, any faxes stored may be printed.
 NOTE: If the display shows a Memory Full message, your machine cannot receive fax. Delete any 
documents you no longer need from the memory. 
To turn the secure receiving mode on:
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Fa x  S e t u p.
4Press the up/down arrows to select Secure Receive.
5Select On in the Configuration.
6Enter a four-digit passcode you want to use, using the keyboard.
7Re-enter the passcode again and press OK.
8Press Close when the confirmation window appears.
9Press the home icon ( ) to return to the Standby mode.
When a fax is received in the secure receiving mode, your printer stores it into memory 
and displays 
Secure Receive to let you know that there is a fax stored.
To print received documents:
1Access the Secure Receive menu by following steps 1 thorough 4 To turn the secure 
receiving mode on:.
2Select Print in the Configuration.
3Enter the four-digit passcode and press OK.
The faxes stored in the memory are printed.
To turn the secure receiving mode off:
1Access the Secure Receive menu by following steps 1 thorough 4 To turn the secure 
receiving mode on:.
2Select Off in the Configuration.
 
						

							206
3Enter the four-digit passcode and press OK.
The mode is deactivated and the printer prints all of the faxes which have been stored in 
memory.
4Press Close when the confirmation window appears.
5Press the home icon ( ) to return to the Standby mode.
Printing Reports
The following reports are available: 
Printer Settings Report
This list shows the status of the user-selectable options. You may print this list to confirm your 
changes after changing any settings. 
Op-panel Menu Tree Report
This report shows information about the menu functions list. 
Phone Book Report
This list shows all of the numbers currently stored in the printer’s memory as speed dial and 
group dial numbers. 
You can print this Phonebook list; see 
Printing a Phonebook List.
Email Address Book Report
This report shows information about the Email address list. 
Out-going Fax Report
This report shows information about the faxes you recently sent. 
In-coming Fax Report
This report shows information about the faxes you recently received. 
Scheduled Jobs Report 
This list shows the documents currently stored for Delayed faxes or Toll Save faxes. The list 
shows the starting time and the type of operation. 
MSG Confirm Report
This report shows the fax number, the number of pages, the elapsed time of the job, the 
communication mode, and the communication results.
 
						

							207
Junk Fax List Report
This list shows up to 10 fax numbers specified as junk fax numbers by using the Junk Fax 
Setup
 menu; see Advanced Fax Setting Options. When the Junk Fax Setup feature is turned 
on, incoming faxes from those numbers will be blocked.
This feature recognizes the last 6 digits of the fax number set as a remote machine’s ID.
Demo Page Report
Prints a demo page to ensure that the printer is operating correctly.
PCL Font List or PS Font List Report
This report shows the PCL or PS font list. 
Network Settings Report
This list shows the status of the network options. You may print this list to confirm your 
changes after changing any settings. 
Email Report
This report shows information about the emails that you have recently sent.
Printing a Report
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Reports.
4Press the up/down arrows to select the reports you want.
•
Printer Settings: Printer Settings list
•
Network Settings: Network Settings list
•
Fax  List: Phonebook list
•
Email Address Book: Email Address Book list
•
Out-going Fax: Sent fax report
•
In-coming Fax: Received fax report
•
Scheduled Jobs: Scheduled job information 
•
MSG Confirm: Message confirmation
•
Junk Fax List: Junk fax number lists
•
Email: Sent e-mail report
•
Op-panel Menu Tree : Menu Tree list
 
						

							208
•Demo Page: Demo page
•
PCL Font List: PCL Font list
•
PS Font List: PS Font list
The selected information prints out.
Using Advanced Fax Settings
Your printer has various user-selectable setting options for sending or receiving faxes. These 
options are preset at the factory, but you may need to change them. To find out how the 
options are currently set, print the System Data list. For details about printing the list, see 

Printing a Report.
Changing Setting Options
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Fa x  S e t u p.
4Press the up/down arrows to select you want.
5When the option that you want displays, choose the desired status by pressing the 
left/right arrows.
6Press the home icon ( ) to return to the Standby mode.
Advanced Fax Setting Options
Option Description
Send Forward
aYou can set the printer to always forward all of the outgoing faxes to the 
specified destination besides the fax numbers you entered.
Select Off to turn this feature off.
Select On to turn this feature on. You can set the number of the remote fax 
machine to which the faxes are forwarded. 
Receive Forward
aYou can set your printer to forward incoming faxes to another fax number 
during a specified time period. When a fax arrives at your printer, it is stored 
in the memory. Then, the printer dials the fax number that you have 
specified and sends the fax.
Select Off to turn this feature off.
Select On to turn this feature on. You can set the fax number to which the 
faxes are forwarded and the start time and the end time. Also, you can 
forward incoming faxes up to 25 fax numbers.
 
						

							209
Toll SaveYou can set your printer to store your faxes in memory and to send them at 
the specified toll-saving time. For details about sending toll save faxes, see 

Toll Save Mode.
Select Off to turn this feature off.
Select On to turn this feature on. You can set the start time and date; and the 
end time and date for toll save mode.
Junk Fax SetupUsing the Junk Fax Setup feature, the system will not accept faxes sent from 
remote stations. Their numbers are stored in the memory as junk fax 
numbers. This feature is useful for blocking any unwanted faxes.
Select Off to turn the feature off. Anybody can send you a fax.
Select On to turn the feature on. You can set up to 10 fax numbers as junk fax 
numbers. After storing the numbers, you do not receive any faxes from the 
registered stations.
Secure ReceiveYou can keep your received faxes from being accessed by unauthorized 
people. 
For further details about setting this mode, see 
Using the Secure Receiving 
Mode.
Prefix DialYou can set a prefix dial number of up to five digits. This number dials before 
any auto dial number is started. It is useful for accessing the PABX exchange.
Stmp Rcvd NameThis option allows the printer to automatically print the page number, and 
the date and time of the reception at the bottom of each page of a received 
document.
Select Off to turn this feature off.
Select On to turn this feature on.
ECM ModeThe Error Correction Mode helps with poor line quality and ensures that 
faxes are sent smoothly to any other ECM-equipped fax machine. 
If the line 
quality is poor,
 it takes more time to send a fax when you are using the ECM 
mode.
Select Off to turn this feature off.
Select On
 to turn this feature on.
Modem SpeedSelect the maximum modem speed you want if the phone line fails to sustain 
a higher modem speed. You can select 33.6, 28.8, 14.4, 12.0, 9.6, or 4.8 kbps.
Setup WizardFrequently used functions are gathered for users to set fax settings easily.
a You can set the printer to forward all outgoing or incoming faxes to specified e-mail addresses. Refer to Fax Forward to E-mail addresses. 
Option Description