DELL 2355dn User Manual
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190 Sending a Fax Automatically You need to set fax phone number from the Setup Machine Setup Next () Default Setting Fax Default Auto Send before following the next steps. 1Load the document(s) face up with top edge in first into the DADF (Duplex Automatic Document Feeder). OR Place a single document face down on the document glass. For details about loading a document, see Loading an Original Document. 2Press Fax Auto Send from the home screen. 3If necessary, adjust the document contrast and resolution to suit your fax needs. See Adjusting the Document Contrast or Adjusting the Document Resolution 4Press Start (). (on the touch screen or the operator panel) NOTE: Press to cancel the fax job at any time while sending the fax.
191 Sending a Fax Directly 1Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see Loading an Original Document. 2Press Fax from the home screen. 3Press the left/right arrows to select On Hook Dial. 4If necessary, adjust the document contrast and resolution to suit your fax needs. See Adjusting the Document Contrast or Adjusting the Document Resolution 5Press On Hook (). 6Enter the remote fax machine’s fax number using the keypad. 7Press Start (). (on the touch screen or the operator panel) NOTE: Press to cancel the fax job at any time while sending the fax. Confirming Transmissions When the last page of your document has been sent successfully, the printer beeps and returns to Standby mode. If something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, see Clearing LCD Error Messages. If you receive an error message, press to clear the message and try to send the document again. You can set your printer to print a confirmation report automatically after each fax transmission. For further details, see the MSG Confirm item in Available Fax Defaults Options.
192 Automatic Redialing When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number. The redial time depends on the countrys factory default setting. To change the time interval between redials and the number of redial attempts, see Available Fax Defaults Options. Redialing fax number When you want to redial the last fax number you have sent, you can use this feature. 1Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see Adjusting the Document Contrast. 2Press Fax from the home screen. 3Press the left/right arrows to select Redial. 4If necessary, adjust the document contrast and resolution to suit your fax needs. See Adjusting the Document Contrast or Adjusting the Document Resolution 5Press Start (). (on the touch screen or the operator panel) 6When the printer establishes contact with the receiving machine, it dials the number and sends the fax. Receiving a Fax NOTE: The Dell 2355dn Laser MFP can print mono faxes only. If a color formatted fax is received, the data will be automatically changed to mono fax. About Receiving Modes NOTE: To use the Ans/Fax mode, attach an answering machine to the extension telephone socket ( ) on the back of your printer. When the memory is full, the printer can no longer receive any incoming fax. Secure free memory to resume by canceling Priority Send or printing received faxes.
193 Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4-, or Legal-sized paper. For details about loading paper, see Loading Paper. For details about setting the paper type and size in the tray, see Setting the Paper Type and Setting the Paper Size. Receiving Automatically in the Fax Mode Your printer is preset to the fax mode at the factory. When you receive a fax, the printer answers the call on a specified number of rings and automatically receives the fax. To change the number of rings, see Available Fax Defaults Options. If you want to adjust the ringer volume, see Setting Sounds. Receiving Manually in the Tel Mode You can receive a fax by picking up the handset of the extension phone and then pressing the remote receive code (see Receive Code), or by accessing Fax On Hook Dial when the bell is ringing (you can hear voice or fax tones from the remote printer) and then pressing Start () on the operator panel. The printer begins receiving a fax and returns to Standby mode when the reception is completed. Receiving Automatically in the Ans/Fax Mode If you are using an answering machine in this mode, attach it to the extension telephone socket ( ) on the back of your printer. If your printer does not detect a fax tone, the answering machine will take the call. If your printer detects a fax tone, it automatically initiates reception of the fax. NOTE: If you have set your printer to Ans/Fax mode and your answering machine is switched off, or no answering machine is connected to your machine, your printer may automatically go into Fax mode after a predefined number of rings. Receiving Manually Using an Extension Telephone This features works best when you are using an extension telephone connected to the extension telephone socket ( ) on the back of your printer. You can receive a fax from someone you are talking to on the extension telephone without having to go to the fax machine. When you receive a call on the extension phone and hear fax tones, press the keys *9* (star nine star) on the extension telephone. →
194 The printer receives the document. Press the buttons slowly in sequence. If you still hear the fax tone from the remote printer, try pressing *9* once again. *9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you choose. The code should be one digit. For details on changing the code, see Available Fax Defaults Options. Receiving Faxes Using the DRPD Mode “Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you on is identified by different ringing patterns, available in combinations of long and short ringing sounds. Using the Distinctive Ring Pattern Detection feature, your fax machine can “learn” the ring pattern you designate to be answered by the FAX machine. This ringing pattern may be recognized and answered as a FAX call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the extension telephone socket ( ) on the back of your printer. You can easily suspend or change Distinctive Ring Pattern Detection at any time. Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you may need another telephone line at your location, dial your FAX number from another line. To set up the DRPD mode: 1Press Setup Machine Setup from the home screen. 2Press the Next ( ) button. 3Press the up/down arrows to select Default Setting. 4Press the up/down arrows to select the Fa x D e f a u l t Common. 5Press the up/down arrows to select DRPD Mode. 6Press the left/right arrows to select Set. 7Call your fax number from another telephone. It is not necessary to place the call from a fax machine. 8When your printer begins to ring, do not answer the call. The printer requires several rings to learn the pattern. 9When the printer completes learning, the displays shows Complete DRPD Setup. 10Press the home icon ( ) to return to the Standby mode.
195 When the DRPD feature is set up, the DRPD option is available in the Receive Mode menu. To receive faxes in the DRPD mode, you need to set the menu to DRPD; see Available Fax Defaults Options. NOTE: DRPD must be set up again if you re-assign your fax number, or connect the printer to another telephone line. NOTE: After DRPD has been set up, call your fax number again to verify that the printer answers with a fax tone. Then call a different number assigned to that same line to ensure the call is forwarded to the extension telephone or answering machine plugged into the extension telephone socket ( ) on the back of the printer. Receiving Faxes in the Memory Since your printer is a multi-tasking device, it can receive faxes while performing other tasks. If you receive a fax while you are copying, printing, or run out of paper or toner, your printer stores incoming faxes in the memory. As soon as you finish copying, printing, or resupply the consumables, the printer automatically prints the fax. Automatic Dialing Speed Dialing You can store up to 400 frequently dialed numbers in one, two or three-digit speed dial locations (0-399). Storing a Number for Speed Dialing 1Press Setup Machine Setup from the home screen. 2Press the Next ( ) button. 3Press the up/down arrows to select Email/Fax List. 4Press Fax Lis t Vi e w L i s t. 5Press Individual. 6Press the button Add. 7Enter the name and phone number in the each field with the pop up keyboard. And then enter the speed dial using keypad. 8Press to go to the upper menu. 9Press or when the confirmation window appears. 10Press the home icon ( ) to return to the Standby mode.
196 Editing Speed Dial Numbers You can edit a specific speed dial number. 1Press Setup Machine Setup from the home screen. 2Press the Next ( ) button. 3Press the up/down arrows to select Email/Fax List. 4Press Fax Lis t Vi e w L i s t . 5Press Individual. 6Press the up/down arrows to select the speed dial number you want to edit. 7Enter the name and phone number in the each field with the pop up keyboard. 8Press to go to the upper menu. 9Press or when the confirmation window appears. 10Press the home icon ( ) to return to the Standby mode. Sending a Fax using a Speed Number 1Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see Loading an Original Document. 2Press Fax from the home screen. 3Press the left/right arrows to select Speed Dial Send. 4If necessary, adjust the document contrast and resolution to suit your fax needs. See Adjusting the Document Contrast or Adjusting the Document Resolution 5Press the Next ( ) button.
197 6Press the up/down arrows to select the speed dial number you want. OR Press the button Search. Searches the fax number which currently stored in Individual phonebook. When the keyboard pops up, enter name. 7Press Start (). (on the touch screen or the operator panel) 8When the document is loaded on the document glass, the display asks if you want to send another page. Select to add more documents or to begin sending the fax immediately. 9The fax number stored in the speed dial location is automatically dialed. The document is sent when the remote fax machine answers. Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a one, two or three-digit group dial locations. This enables you to use a group dial number setting to send the same document to all the destinations in the group. NOTE: You cannot include one group dial number within another group dial number. Setting Group Dial 1Press Setup Machine Setup from the home screen. 2Press the Next ( ) button. 3Press the up/down arrows to select Email/Fax List. 4Press Fax Lis t Vi e w L i s t 5Press Group. 6Press the button Add. 7Enter Name in the field with the pop up keyboard and select Group Dial using the left/right arrows or keypad. 8Press Group Members Fax List. 9Select an entry using the up/down arrows from speed dial list. 10Press until confirmation window appears. 11Press or . 12Press the home icon ( ) to return to the Standby mode.
198 Editing Group Dial Numbers You can delete a specific speed dial number from a selected group or add a new number to the selected group. 1Press Setup Machine Setup from the home screen. 2Press the Next ( ) button. 3Press the up/down arrows to select Email/Fax List. 4Press Fax Lis t Vi e w L i s t 5Press Group. 6Press the up/down arrows to select the group dial number you want to edit. OR Press the button Search. Search the group or number name which is currently stored in the group. 7Press the Name and edit the group name using the keyboard. 8Press Group Members Fax List. 9To add the speed dial number, press the up/down arrows to select the speed dial you want add. To delete the speed dial number, select the speed dial you want delete and press . 10Press the home icon ( ) to return to the Standby mode. Sending a Fax using a Group Dialing (Multi-address Transmission) 1Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see Loading an Original Document. 2Press Fax from the home screen. 3Press the left/right arrows to select Group Dial Send.
199 4If necessary, adjust the document contrast and resolution to suit your fax needs. See Adjusting the Document Contrast or Adjusting the Document Resolution 5Press the Next ( ) button. 6Press the up/down arrows to select the group dial number you want. OR Press the button Search. Searches the fax number which currently stored in phonebook. When the keyboard pops up, enter name. 7Press Start (). (on the touch screen or the operator panel) 8When the document is loaded on the document glass, the display asks if you want to send another page. Select to add more documents or to begin sending the fax immediately. 9The fax number stored in the group dial location is automatically dialed. The document is sent when the remote fax machine answers.