DELL 2355dn User Manual

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							Faxing
Setting the Printer ID
Setting the Time and Date
Setting Daylight Savings Time
Changing the Clock Mode
Setting Sounds
Toll Save Mode
Setting up the Fax System
Sending a Fax
Receiving a Fax
Automatic Dialing
Other Ways to Fax
Additional Features
Fax Data Back-up
 
						

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Setting the Printer ID
In most countries, you are required by law to indicate your fax number on any fax you send. 
The printer ID, containing your telephone number and name or company name, will be 
printed at the top of each page sent from your printer.
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Initial Setup.
4Press the up/down arrows to select Machine ID.
5Enter the Fa x and ID field using the pop-up keyboard.
For details on how to use the keyboard to enter alphanumeric characters, see 
Understanding the Keyboard.
6Press the home icon ( ) to return to the Standby mode.
Setting the Time and Date
The time and date are printed on all faxes.
 NOTE: It may be necessary to reset the correct time and date if loss of power to the printer occurs.
To set the time and date:
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Initial Setup.
4Press the up/down arrows to select Date & Time.
5Enter Date and Time each using the up/down arrows.
Day= 01 ~ 31
Month= 01 ~ 12
Year= 2000 ~ 2099
Hour= 01 ~ 12 (12-hour mode)
00 ~ 23 (24-hour mode)
Minute= 00 ~ 59
You can also use the up/down arrows to move the cursor under the digit you want to 
correct and enter a new number.
6Press the home icon ( ) to return to the Standby mode.
 
						

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Setting Daylight Savings Time
If your country switches to Daylight Savings Time each year, use this procedure to 
automatically switch to Daylight Savings Time and to Standard time.
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Initial Setup.
4Press the up/down arrows to select Day Light Saving.
5Press the left/right arrows to select Manual.
6Enter the Start Time and End Time each using the up/down arrows.
7Press the home icon ( ) to return to the Standby mode.
Changing the Clock Mode
You can set your printer to display the current time using either the 12-hours or the 24-hours 
format.
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Initial Setup. 
4Press the up/down arrows to select Clock Mode.
The printer display the clock mode that is currently set.
5Press the left/right arrows to select the other mode.
6Press the home icon ( ) to return to the Standby mode.
 
						

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Setting Sounds
Speaker, Ringer, Dial Tone, Fault, Conflict, and Selection
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Initial Setup.
4Press the up/down arrows to select Sound & Volume.
5Press the up/down arrows to select the appropriate option you want.
•
Speaker: Turns On or Off the sounds from the telephone line through the speaker, 
such as a dial tone or a fax tone. With this option set to 
Comm. which means 
Comm., the speaker is on until the remote machine answers.
•
Ringer: Adjusts the ringer volume. For the ringer volume, you can select Off, Low, 
Med, and High.
•
Dial Tone: Adjusts the dial tone volume. For the dial tone volume, you can select 
1-7.
•
Fault: Adjusts the ‘error occurs’ volume. For the error volume, you can select Off, 
Low, Med, and High.
•
Conflict: Adjusts the conflict volume. For the error volume, you can select Off, Low, 
Med, and High.
•
Selection: You can set the selection volume for when pressing the button, you can 
select 
Off, Low, Med, and High.
6Press the home icon ( ) to return to the Standby mode.
Toll Save Mode
The To l l  S a v e mode can be used to save scanned documents for transmission at a specified 
time in order to take advantage of lower long distance rates. 
To turn the 
To l l  S a v e mode on:
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Fa x  S e t u p.
4Press the up/down arrows to select To l l  S a v e.
5Press the left/right arrows to display On.
6Select the Start Time and End Time each using the up/down arrows.
 
						

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7Press the home icon ( ) to return to the Standby mode.
Once Toll Save mode is activated, your printer stores all of the documents to be faxed into its 
memory and sends them at the programmed time. 
To turn Toll Save mode off, follow steps 1
 and 5 in To l l  S a v e  M o d e and then press the 
left/right arrows until 
Off displays.
Setting up the Fax System
Changing the Fax Setup Options
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Default Setting.
4Press the up/down arrows to select the Fa x  D e f a u l t  Common.
5Press the up/down arrows to display the desired menu item.
6Use the left/right arrows to find the status to enter the value for the option you have 
selected.
7Press the home icon ( ) to return to the Standby mode.
Available Fax Defaults Options
You can use the following setup options for configuring the fax system:
Option Description
ContrastYou can select the default contrast value to fax your documents normal, 
lighter, or darker.
Send QualityYou can select the default resolution setting to Standard, Fine, Super Fine, 
Photo Fax, or Color Fax.
Original TypeYou can select the type of original you are faxing. This will give you a better 
fax.
Original SizeYou can select the original document type to enhance the quality of a 
document. 
To n e  /  P u l s eYou can set the dial mode for your machine to either tone dialing or pulse 
dialing.
Ring to AnswerYou can specify the number of times the printer rings, 1-7, before answering 
an incoming call.
 
						

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Receive ModeYou can select the default fax receiving mode.
•Fax mode (automatic receive mode): The printer answers an incoming call 
and automatically goes into receive mode. The number of rings before the 
printer answers can be set in the 
Ring to Answer option. If the user memory 
is full, the printer can no longer receive any incoming fax. Secure free 
memory to resume by canceling 
Priority Send or printing received faxes.
•
Tel mode (manual receive mode): Receives a fax by pressing On Hook Dial 
and then 
Start.
•
Ans/Fax mode: The printer can share one telephone line with an answering 
machine. In this mode, the printer may monitor the fax signal and pick up 
the line 
if there are fax tones. If the phone communication in your country is 
serial,
 this mode is not available.
•
DRPD mode: Before using the Distinctive Ring Pattern Detection (DRPD) 
option, distinctive ring service must be installed on your telephone line by 
the telephone company. After the telephone company has provided a 
separate number for faxing with a distinctive ring pattern, configure the fax 
setup to monitor for that specific ring pattern.
Redial DelayYour printer can automatically redial a remote fax machine if it was busy. 
Intervals from 1-15 minutes can be entered.
Redial AttemptYou can specify the number of redial attempts, 0-13.
MSG ConfirmYou can set your printer to print a report showing whether the transmission 
was successful, how many pages were sent, and more. The available options 
are On, Off and On-Error, which prints only when a transmission is not 
successful.
Auto ReportA report with detailed information about the previous 50 communications 
operations, including time and dates. The available options are On or Off.
Auto ReductionWhen receiving a document as long as or longer than the paper loaded in the 
paper tray, the printer can reduce the size of the document to fit the size of 
paper loaded in the printer. Select On 
if you want to automatically reduce the 
incoming document
. 
With this feature set to Off, the printer cannot reduce the document to fit 
onto one page. The document is divided and printed in actual size on two or 
more pages. Option Description
 
						

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Testing Fax line connection 
1Press Setup  Maintenance from the home screen.
2Press the Next ( ) button.
3Press Fax  Line Tes t.
The printer display the test result.
If the fax line connection test has failed, check the telephone line cord connection or 
contact your telephone service provider.
 NOTE: If test pass - you can start using the Fax functionality 
If test fail - Need to direct them to the troubleshooting section for fax. Discard SizeWhen receiving a document as long as or longer than the paper installed in 
your printer, you can set the printer to discard any excess at the bottom of the 
page. 
If the received page is outside the margin you set, it will print on two 
sheets of paper at the actual size.
When the document is within the margin and the Auto Reduction feature is 
turned on, the printer reduces the document to fit it onto the appropriate 
sized paper and discarding does not occur. 
If the Auto Reduction feature is 
turned off or fails,
 the data within the margin will be discarded. Settings 
range from 0-30 mm.
Receive CodeThe Receive Code enables you to initiate fax reception from an extension 
phone plugged into the extension telephone socket( ) on the back of the 
printer. 
If you pick up the extension phone and hear fax tones, enter the 
Receive Code. The Receive Code is preset to *9* at the factory. Settings 
range from 0-9. See 
Receiving Manually Using an Extension Telephone for 
more information about using the code.
DRPD ModeYou can receive a call using the Distinctive Ring Pattern Detection (DRPD) 
feature which enables a user to use a single telephone line to answer several 
different telephone numbers. In this menu, you can set the printer to 
recognize the ring patterns to answer. For details about this feature, see 

Receiving Faxes Using the DRPD Mode.
Tr a yYou can set the tray that you want to use for a received fax printing job.
Print DuplexYou can set the machine to print received faxes on both sides of paper. The 
available options are Off, Long Edge, and Short Edge. Option Description
 
						

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Sending a Fax
Adjusting the Document Contrast
Use the Contrast setting to fax your documents lighter or darker.
1Press Fax from the home screen.
2Press the Options or Next ( ) button.
3Press the up/down arrows to select Contrast.
4Press the left/right arrows to select the contrast mode you want.
•
Lighter works well with dark print.
•
Normal works well with standard typed or printed documents.
•
Darker works well with light print or faint pencil markings.
Adjusting the Document Resolution
Use the Quality setting to improve the output quality of the original or to scan photographs.
1Press Fax from the home screen.
2Press the Options or Next ( ) button.
3Press the up/down arrows to select Send Quality.
4Press the left/right arrows to select the quality mode you want.
The document types recommended for the resolution settings are described in the table below.
 NOTE: Faxes scanned in Super Fine resolution will transmit at the highest resolution supported by 
the receiving device. Mode Recommended for:
StandardDocuments with normal sized characters.
FineDocuments containing small characters or thin lines or documents 
printed using a dot-matrix printer.
Super FineDocuments containing extremely fine detail. The super fine mode is 
enabled only if the remote printer also supports the Super Fine 
resolution. See the notes below.
Photo FaxDocuments containing shades of gray or photographs.
Color FaxDocuments with colors. Sending a color fax is enabled only if the remote 
printer supports color fax reception and you send the fax manually. In 
this mode, the memory transmission is not available.
 
						

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Sending a Fax Manually
1Load the document(s) face up with top edge in first into the DADF (Duplex Automatic 
Document Feeder).
OR
Place a single document face down on the document glass.
For details about loading a document, see 
Loading an Original Document.
2Press Fax  Manual Send from the home screen.
3Press the Next ( ) button.
4Press the Direct Input or Fax List.
5If necessary, adjust the document contrast and resolution to suit your fax needs. See 

Adjusting the Document Contrast or Adjusting the Document Resolution
6Enter the remote fax phone number using the pop-up keyboard.
7Press Start (). (on the touch screen or the operator panel)
8When the document is loaded from the document glass, the display shows Another 
Pa g e ?
 on the screen after the document is scanned into the memory. If you have 
additional pages, remove the scanned page and load the next page from the glass and 
select  . Repeat as necessary.
After all of the pages are scanned, select   when the display shows 
Another Page?
9When the printer establishes contact with the receiving machine, it dials the number 
and sends the fax.
 NOTE: Press   to cancel the fax job at any time while sending the fax.