DELL 2355dn User Manual

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Scan to Email Setup
To use e-mail features such as Scanning to E-mail and Fax Forward to E-mail addresses, you 
first need to configure the network settings and set up your e-mail account. See Setting Up a 
Network-connected Printer for network parameters.
Setting up the Email Account
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Email Setup.
4Press the up/down arrows to select the menu item you want.
5If necessary, press the left/right arrows until the submenu item you want appears.
6Enter the required information or select the desired status.
7Press the home icon ( ) to return to the Standby mode.
Available Options for Email Account Setup
Option Description
SMTP Server
aYou can set the printer to access an SMTP server for outgoing mail. 
•SMTP Server: Enables you to enter the IP address or host name of the SMTP 
server. This can be given in dotted decimal notation or as a domain name. (e.g. 
111. 222. 333. 444 or smtp.xyz.com)
•
Max Mail Size: Enables you to specify the maximum size of mail which can be 
sent.
User SetupYou can register an user to use an email account.
•Log Off Reminder: You can set whether the printer reminds an authorized user 
about log off each time an email transmission is completed.
•
User Lists: You can set add user or delete user.
–Add Users: Enables you to add a users login name, register login ID, and 
password. Login ID and password is needed when using the email.
–Delete Users: Enables you to delete an authorized user.
Send to SelfYou can set whether or not your outgoing emails are sent to your email account.
Default To AddressYou can set the default e-mail address that appears on the display.
Default FromYou can set the default e-mail address.
Default SubjectYou can set the default subject in your emails.
 
						

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Scanning by a network connection
If you have connected your machine to a network and set up network parameters correctly, you 
can scan and send images over the network.
Preparing for network scanning
Before using your machine’s network scanning features, you need to configure the following 
settings depending on your scan destination:
• Registering as an authorized user for scanning to Email
• Setting up SMTP server for scanning to Email
User authentication for network scanning
To send an email, or Network, you need to register local or network authorized users using 
Embedded Web Service. 
• If user authentication is activated, only authorized users in local or server DB (LDAP, 
Kerberos) can send scan data to network (Email, Network) using the machine.
• To use user authentication for network scanning, you need to register network or local 
authentication configuration using 
Embedded Web Service.
• User authentication has 3 types as no authentication (Default), network authentication 
and local Authentication.
Registering authorized users
1Enter your machine’s IP address as the URL in a browser and click Go to access the web 
site of your machine.
2Click Email Settings   Authentication.
3Select User Authentication.
4Enter your auth ID, password.
You need to enter the registered user ID and password in the machine when you scanning 
to email from the control panel.
5Click Submit.
Email ForwardYou can set the printer to forward all of the outgoing or incoming faxes to 
specified e-mail addresses. See 
Fax Forward to E-mail addresses.
Control AccessYou can protect the Email Setup feature with a passcode.
a If you want to use the host name in SMTP server, you must set the DNS server first.
Option Description
 
						

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Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up network parameters 
using 
Embedded Web Service.
1Enter your machine’s IP address as the URL in a browser and click Go to access the web 
site of your machine.
2Click Email Settings   SMTP Server Setup.
3Enter the server port number, from 1 to 65535.
The default port number is 25.
4Put a check mark in SMTP Requires Authentication to require authentication.
5Enter your SMTP Server Login Name, SMTP Server Password, SMTP Server 
Connection Timeout
, and Maximun Message Size.
6Click Submit.
Setting up an SMB server
To scan and send an image as an email attachment, you need to set up network parameters 
using 
Embedded Web Service.
1Enter your machine’s IP address as the URL in a browser and click Go to access the web 
site of your machine.
2Click Scan to Server Settings  SMB Settings   Sever List. 
3Click Add.
4Select the index number, from 1 to 20.
5Enter a name in Alias for the Setup for the corresponding Server List entry. This name 
will be displayed on your machine.
6Select IP Address or Host Name.
7Enter the server address in dotted decimal notation or a host name.
8Enter the server port number, from 1 to 65535.
The default port number is 139.
9Enter the Share name of the server.
10Check the box next to Anonymous if you want to permit unauthorized persons to access 
the SMB server. This box is unchecked by default.
11Enter the login name and password.
12Enter the domain name of the SMB server.
13Enter the Scan File Folder under shared folder for storing the scanned image.
14Click Apply.
 
						

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Setting up an FTP server
To use an FTP server, you need to set up parameters to access the FTP servers using 
Embedded Web Service.
1Enter your machine’s IP address as the URL in a browser and click Go to access the web 
site of your machine.
2Click Scan to Server Settings  FTP Settings  Sever List
3Click Add.
4Select the index number, from 1 to 20.
5Enter a name in Alias for the Setup for the corresponding Server List entry. This name 
will be displayed on your machine.
6Select IP Address or Host Name.
7Enter the server address in dotted decimal notation or a host name.
8Enter the server port number, from 1 to 65535.
The default port number is 21.
9Check the box next to Anonymous if you want to permit unauthorized persons to access 
the FTP server. This box is unchecked by default.
10Enter the login name and password.
11Enter the domain name of the FTP server.
12Enter the Scan File Folder under FTP directory for saving the scanned image.
13Click Apply.
Network authorized user by LDAP
You can use not only local addresses stored in your machines memory but also ones in the 
LDAP server. To use the global addresses, configure the LDAP server first via 
Embedded Web 
Service
 as following:
1Enter your machine’s IP address as the URL in a browser and click Go to access the web 
site of your machine.
2Click Email Settings   LDAP Server Setup.
3Enter the IP address in dotted decimal notation or as a host name.
4Enter the server port number, from 1 to 65535.
The default port number is 389.
5Enter Search Root Directory. The top search level of the LDAP directory tree.
6Enter your Login Name, Password, Maximun Number of Search Results, and Search 
Timeout
.
See 
Email Settings for network parameters.
. NOTE: LDAP Referral: LDAP client will search referral server in case LDAP server has no data to 
reply of query and LDAP server has any referral server.
7
Click Submit.
 
						

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Available Options for LDAP Server
Option Description
LDAP Server 
SetupLDAP Server and 
Po rtSpecifies the LDAP server address in IP address format of 
aaa.bbb.ccc.ddd or as a DNS host name up to 63 characters.
And specifies the LDAP server port number up to 15 
alphanumeric characters.
Secure LDAP 
ConnectionSupport a method of securing LDAP communication via SSL.
Search Root 
DirectoryEnter the top search level of the LDAP directory tree.
Authentication 
methodSpecifies the authentication method for outgoing LDAP server.
Append Root to 
Base DNCheck if it is needed to append base DN at the end of the user 
DN.
Login NameSpecifies the LDAP account user name.Up to 63 alphanumeric 
characters, periods, hyphens, under bars, and at symbols (@) 
can be used. If specifying more than one address, separate them 
using commas.
Pa s s w o r dSpecifies the LDAP account password up to 31 alphanumeric 
characters.
Maximum Number 
of Search Results0 means that the number of LDAP search results does not have 
limit. It shall be 5 ~ 100 entries.
Search TimeoutSets the timeout period from 5 to 100 seconds.
LDAP ReferralCheck if it is necessary.
Search Name 
Order
• Choose Common Name if user id has cn= 
form.
• Choose 
Email Address if user id has mail= 
form.
• Choose 
Surname Given Name otherwise.
 
						

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Setting up an e-mail alert
To configure detailed settings for email alert. 
1Enter your machine’s IP address as the URL in a browser and click Go to access the web 
site of your machine.
2Click Email Settings   Email Alert Setup.
3Enter the item you want appears.
4Click Submit.
 NOTE: This feature is available only when DNS server is correctly set up.
Available Options for Email Alert
Option Description
Email Alert 
SetupIP Address or Host 
NameSets the IP address or Host name.
Primary SMTP 
GatewaySets the primary SMTP gateway.
SMTP Port 
NumberSpecifies the SMTP port number. This must be 25 or between 
5000 and 65535.
Enable Primary 
SMTP AuthSpecifies the authentication method for outgoing e-mail.
Primary SMTP 
Account NameSpecifies the SMTP login user. Up to 63 alphanumeric 
characters, periods, hyphens, under bars, and at symbols (@) 
can be used. If specifying more than one address, separate 
them using commas.
Primary SMTP 
Account PasswordSpecifies the SMTP account password up to 31 alphanumeric 
characters.
Primary FromSender’s e-mail address registered in the Primary server.
SMTP TimeoutSets the timeout period from 30 to 120 seconds.
Reply AddressDesignates the reply e-mail address sent with each E-mail 
Alert.
Secure Email 
Connection with 
SSL/TLSSupport a method of securing SMTP communication via 
SSL/TSL.
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Setup POP3 
before SMTPPOP3 Server and 
Po r taSpecifies the POP3 server address in IP address format of 
aaa.bbb.ccc.ddd or as a DNS host name up to 63 characters.
And specifies the POP3 server port number up to 15 
alphanumeric characters.
POP3 User Name
aSpecifies the POP3 account user name.Up to 63 alphanumeric 
characters, periods, hyphens, under bars, and at symbols (@) 
can be used. If specifying more than one address, separate 
them using commas.
POP3 User 
Password
aSpecifies the POP3 account password up to 31 alphanumeric 
characters.
Email Alert 
SetupEmail List 1~2Sets acceptable e-mail addresses for the E-Mail Alert feature 
up to 255 alphanumeric characters.
Select Alerts for 
List 1
•Supply Alert: Select the check box to receive an E-Mail Alert 
for consumables.
•
Pa p e r  H a n d l i n g  A l e r t: Select the check box to receive an 
E-Mail Alert for paper handling.
Select Alerts for 
List 2•Supply Alert: Select the check box to receive an E-Mail Alert 
for consumables.
•
Pa p e r  H a n d l i n g  A l e r t: Select the check box to receive an 
E-Mail Alert for paper handling.
•
To n e r  L o w: Select the check box to receive an E-Mail Alert for 
toner low.
•
Toner Almost Empty: Select the check box to receive an 
E-Mail Alert for toner almost empty.
•
To n e r  E m p t y: Select the check box to receive an E-Mail Alert 
for toner empty.
aAvailable when SMTP requires POP3 Before SMTP Authentication is selected. Option Description
 
						

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Setting up Address Book
You can set up your Address Book with the email addresses that you use frequently. You can 
then easily and quickly enter email addresses by entering the name you have assigned in the 
Address Book. 
Registering local email numbers
You can set up Address Book with the email addresses you use frequently via Embedded Web 
Service
 and then easily and quickly enter email addresses by entering the location numbers 
assigned to them in Address Book.
1Enter your machine’s IP address as the URL in a browser and click Go to access the web 
site of your machine.
2Click Email Settings   Address Book.
3Click Local Address Book.
4Click Add.
5Select a location number and enter the user name and e-mail address you want.
6Click Submit.
 NOTE: You can also click Import and obtain your address book from your computer.
Adding an E-mail Address to Address Book
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Email/Fax List.
4Press Email List  Vi e w  L i s t.
5Press Individual.
6Press the   button   Add.
7Enter the name and e-mail address in the each field with the pop up keyboard. And then 
enter the speed dial using keypad.
8Press   to go to the upper menu. 
9Press   or   when the confirmation window appears.
10Press the home icon ( ) to return to the Standby mode.
Editing or Deleting an E-mail Address
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
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3Press the up/down arrows to select Email/Fax List.
4Press Email List  Vi e w  L i s t.
5Press Individual.
6To delete the selected address, press the   mark next to the e-mail address you want to 
delete.
OR
To edit the e-mail address, press the name or e-mail address and edit the name or e-mail 
address using the keyboard.
7Press   or   when the confirmation window appears.
8Press the home icon ( ) to return to the Standby mode.
Group Numbers
If you frequently send the same document to several destinations, you can group these 
destinations and set them under a group dial location. This enables you to use a group dial 
number setting to send a document to all destinations in the group. You can set up to 50 (1 
through 50) group dial numbers.
Configuring group email numbers
You can set up Address Book with the email addresses you use frequently via Embedded Web 
Service
 and then easily and quickly enter email addresses by entering the location numbers 
assigned to them in Address Book.
1Enter your machine’s IP address as the URL in a browser and click Go to access the web 
site of your machine.
2Click Email Settings   Address Book.
3Click Group Address Book.
4Click Add.
5Select a group number and enter the group name you want.
6Select local email numbers that will be included in the group.
7Click Submit.
Assigning Email Addresses to a Group Number
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Email/Fax List.
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4Press Email List  Vi e w  L i s t.
5Press Group.
6Press the   button   Add.
7Enter Name in the field with the pop up keyboard and select Speed Dial using the 
left/right arrows or keypad.
8Press the Group Members  Email List.
9Select an entry using the up/down arrows from e-mail address list. 
10Press   until confirmation window appears.
11Press  or .
12Press the home icon ( ) to return to the Standby mode.
Deleting a Group Number
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Email/Fax List.
4Press Email List  Vi e w  L i s t.
5Press Group.
6Press the   mark next to the group number you want to delete.
7Press   or   when the confirmation window appears.
8Press the home icon ( ) to return to the Standby mode.
Editing Group Numbers
1Press Setup  Machine Setup from the home screen.
2Press the Next ( ) button.
3Press the up/down arrows to select Email/Fax List.
4Press Email List  Vi e w  L i s t.
5Press Group.
6Press the up/down arrows to select the e-mail address(es) you want to edit.
OR
Press the   button   
Search. Search the group or number name which is currently 
stored in the group. 
7Press the Name and edit the group name using the keyboard.
8Press Group Members  Email List.