Comdial Execumail Voice Processing System 6.5 Instructions Manual

102Program Worksheet 9: Subscriber List
ExecuMail6.5
Enter Range of Extension # IDS
Start:
stop:4.
If desired, type any numbers or letters as a prefix to the Extension # IDS you
are adding. Press 
@J. Type any numbers or letters as a suffix to the
Extension 
# IDS you are adding. Press [-Enter).
Constant prefix:
Constant suffix:
The system displays the range you selected and asks you to confirm.
5.To accept the range, press a. Otherwise, press @. Follow these steps
again to add a new range of Extension...

. . ..’
QuickStart Application ManualProgram Worksheet 9: Subscriber List103
To add subscribers one by one:
1.Press a to display the Add menu.
2.Press @ to select Subscriber.
3.Type the extension number [Enter).
4.Type the person’s last name k-1.
5.Type the person’s first name (-Enter).
6.Press [-Enter) to accept the default Personal ID for this subscriber, or type
a different ID. Press [Enter).
To make it easy to add several subscribers at once, the system automatically
prompts you for the next...

104Program Worksheet 9: Subscriber ListExecuMail6.5I
When you are finished recording names, be sure to press (F4) again todisconnect locally. If you forget, you will tie up a port until the local connection
is disconnected.
i-
For tips on making recordings, refer to the Reference Manual.
: 

QuickStart Application ManualProgram Worksheet 10: Guests 105
Program Worksheet IO:
Guests
You use the information from Worksheet 10 to add guests on the Personal
Directory Screen. A example of a guest’s Personal Directory Screen is shown in
Figure 19.
PerSOnal ID: GEORGE
Send 
Msg Urgent? NoVoice name: 
0:02
New Msgs:O=O:OO Total:0 =O:OO
Figure 19: Personal Directory Screen for a guest
If you are not already viewing the Personal Directory, press (CtrrHD).
Add Guests
Follow these steps for each guest.
To...

106 Program Worksheet IO: GuestsExecuMail6.5
Mark Messages Urgent
If the guest will be able to send the host subscriber urgent messages, move thecursor to the Send 
Msg Urgent? field. To configure the system to mark all
messages from the guest urgent, type Y [w] To configure the system to ask
the guest each time if the message is urgent, type 
A for Ask and press (-.
Message Notification
Even though guests do not use an internal extension, you can set the system to
call a guest at up to 4 outside...

QuickStart Application ManualProgram Worksheet 11: Message Groups107
Program Worksheet 1 I:
Message Groups
You use the information from Worksheet 11 to add message groups at the Groups
Screen (Figure 20).Member name
Last contacted1
Xavier, Jan
Yeoman, Mike
Zaftig, Pat
Zink, Jay
Figure 20: Groups Screen
To view the Groups Screen, press m.Member name .
Last contactedI
Yale, Hugh
Ying, Sue
Zeller, Nell
Using Numbered Groups
If you are using numbered message groups instead of spelled-name groups, you
also...

IO8Program Worksheet 11: Message GroupsExecuMail6.5
2.Press a repeatedly until you highlight the ID for Num Grows field.
3.Type the System ID [-Enter).
Adding Message Groups at the Console
Subscribers can add message groups to the system from any touchtone
telephone. The system manager can also add message groups at the system
console. Worksheet 11 is used for message groups added at the console.
Adding a new message group from the console involves two main steps:n
Add the message group
nAdd members to...

QuickStat? Application Manual
Program Worksheet 12: Special Subscriber Settings
109Program Worksheet 12:
Special Subscriber SettingsUse the information on Worksheet 12 to set up custom features for individual
subscribers on the Personal Directory Screen. Several custom call transfer features
you will set up from Worksheet 12 are available on the Expanded Transfer
Options window (Figure 22).
. . . . . .,::... .:j: .‘.‘j.jl’. .:~~~,X1  >Std: 0:661 Take-msgIIAwait-Am-->4 RingsScreening? Yes Holding? NOAlt:...

110Program Worksheet 12: Special Subscriber SettingsExecuMail6.5
Once you open the Expanded Transfer Options window, it stays open as YOU
scroll through the Personal Directory to view subscribers’ pages.
You fill in the fields on the Personal Directory Screen in one of 
two ways:n
Type over the contents of the field with the new values, and press
IpiiiGEnter).n
Type a code in the field and press [-Enter). The codes turn different
features on or off, depending on the field. You should have already...

QuickStart Application ManualProgram Worksheet 12: Special Subscriber Settings111
To add or remove access codes at the pop-up window:
1.Press I=JQ.
2.Press [s) to select Access Codes.
3.Press the m [UShiiHTab!!ii] @ Q Q or @ keys to highlight the
checkbox to the left of the description of the code.
4.Press 1-1 to add or remove the code.
5.Press @j to close the popup window.
Call Transfer
Transfer calls to subscriber?
When call transfer is turned on for a subscriber, you can set several custom
features...