Canon printer imageCLASS MF236n User Manual
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You need to connect your answering machine to the machine beforehand. Set the answering machine to answer after a few rings. We recommend that you add approximately 4 seconds of silence at the beginning of the message or set the maximum recording time to 20 seconds. If you have subscribed to a Distinctive Ring Pattern Detection (DRPD) service provided by your telephone company, this receiving mode is available. This service assigns two or moretelephone numbers with distinctive ring patterns to a single telephone line. You can use one of these numbers for faxes and one for telephone calls. When the machine receives a call, it automatically recognizes the ring pattern and your telephone rings differently depending on whether the call is a fax or telephone call. If the ring pattern is for a fax, the machine automatically receives the fax. For more information about this service, contact your telephone company. You need to connect your telephone to the machine beforehand. Depending on the type of telephone connected to it, the machine may not be able to send or receive faxes properly. If you are connecting an external telephone with fax functions, set the telephone to not receive faxes automatically. If you pick up the telephone handset and hear a beep, the call is a fax. You can receive the fax just by using the telephone to enter a speci4c ID number. UsingaTelephonetoReceiveFaxes(RemoteReception)(P.144) CSetting Up the Machine to Receive Faxes 1Pressandtap.2Tap.3Selectthereceivingmethod.Faxing 143
Whenselecting Specify the following three settings as necessary. When the setting is complete, tap . Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call. (Setting values: 4 to 30 seconds; default setting: 6 seconds) Enables you to specify the duration during which an incoming call rings for a telephone call. (Setting values: 15 to 300 seconds; default setting: 15 seconds) Enables you to specify how the machine operates if you do not pick up the handset while an incoming call is ringing. Select to disconnect the call or to receive an incoming fax. (Default setting: ) Whenselecting Select the ring pattern that your telephone company assigned to your fax number. If you want to print received documents on both sides of paper: PrintonBothSides(P.505) If you want to print information, such as reception date and time, at the bottom of received documents: RXPageFooter(P.506) If you want to continue printing even when the toner cartridge is low: ContinuePrint.WhenNearCart. LifeEnd(P.507) C Using a Telephone to Receive Faxes (Remote Reception) When you pick up the telephone and get a fax signal, you do not need to go to the machine to receive the fax. Just enter a speci4c ID number (default setting: 25) with the telephone, and you can start receiving the fax. When the telephone is not directly connected with the machine, the remote reception function is not available. Faxing 144
1Whenanincomingcallrings,pickupthetelephonehandset.2Ifyouhearabeep,entertheIDnumberforRemoteReceptionwiththetelephone. The ID number is set to 25 by default. You can change this number as necessary. RemoteRX(P.504) 3Hangupthehandset. LINKS SendingandReceivingFaxesAccordingtoYourPurposes(P.146) CheckingStatusandLogforSentandReceivedDocuments(P.163) Faxing 145
SendingandReceivingFaxesAccordingtoYour Purposes 1469-02S In addition to the basic sending and receiving methods, there are a variety of other methods to suit your purposes. MakingaCallbeforeSending Faxes(ManualSending)(P.147)SendingFaxestoMultiple DestinationsSimultaneously (SequentialBroadcast)(P.148)StoringReceivedFaxesinto Memory(MemoryReception) (P.150)ForwardingReceived Faxes(P.154)ReceivingFaxInformation Services(P.161) LINKS SendingFaxes(P.114) ReceivingFaxes(P.142) CheckingStatusandLogforSentandReceivedDocuments(P.163) Faxing 146
MakingaCallbeforeSendingFaxes(ManualSending) 1469-02U You can send faxes manually at the end of a phone conversation. When you hear abeep over the phone, it means the recipient is trying to receive your faxes. Press to send your faxes. You need to connect your telephone to the machine beforehand. 1Placethedocument(s).PlacingDocuments(P.41) The machine cannot automatically scan both sides of the documents in Manual Sending. 2Pressandtap.3Specifythescanningsettingsasnecessary.VariousFaxSettings(P.133)4Dialtherecipient'sfaxnumber.5Asktherecipienttosettheirfaxmachinetoreceiveyourfaxes. If you hear a beep, proceed to step 6. 6Press,andhangupthehandset. LINKS SendingFaxes(P.114) CancelingSendingFaxes(P.140) CheckingStatusandLogforSentandReceivedDocuments(P.163) Faxing 147
SendingFaxestoMultipleDestinationsSimultaneously(SequentialBroadcast) 1469-02W You can send faxes to up to 114 destinations at once. Use the numeric keys, the Address Book, coded dial numbers, or one-touch buttons to specify destinations.When is set to , you cannot use this feature. ProhibitingSequentialBroadcasting(P.422) You need to register destinations in the Address Book or one-touch buttons before using this feature. RegisteringintheAddressBook(P.60) RegisteringDestinationsforOne-TouchDial(P.65) 1Placethedocument(s).PlacingDocuments(P.41)2Pressandtap.3Specifythedestination. To specify with the numeric keys, enter the fax number, and tap . To specify any additional destinations, select before repeating the same procedure. To specify from the Address Book SpecifyingfromAddressBook(P.121) Faxing 148
4Specifythescanningsettingsasnecessary. Select the settings. VariousFaxSettings(P.133) 5Presstostartsending. LINKS SendingFaxes(P.114) CancelingSendingFaxes(P.140) CheckingStatusandLogforSentandReceivedDocuments(P.163) Faxing 149
StoringReceivedFaxesintoMemory(Memory
Reception)
1469-02X
You can store received faxes into memory, and then print them later. This feature can prevent unauthorized persons from seeing con4dential documents
unintentionally. You can also preview received documents using the Remote UI.
StoringDocumentsintoMemory(P.150)
PrintingDocumentsinMemory(P.151)
Checking/DeletingDocumentsinMemory(P.151)
PreviewingDocumentsfromtheRemoteUI(P.152)
The documents in memory can be also forwarded to a destination. SelectingaDocumenttoForward(P.155)
Storing Documents into Memory
To store received documents into memory, set to . You can also specify optional settings
such as a time setting that speci4es a period of time during the day in which received documents are stored in
memory.
Specify
each setting
If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
Enables you to print RX Result reports every time documents are stored into memory. To print reports, tap . You also need to set to .
RXResultReport(P.615)
Specify a period of time during the day in which received documents are stored in memory. If you do not set a period of time, the machine stores every document into memory when Memory Reception is turned on.
Faxing
150
Printing Documents in Memory
To print received documents in memory, set to . All the documents in memory are
printed.
You cannot select a speci4c document for printing.
If a time for the feature to deactivate has been speci4ed, the documents are automatically printed at the
speci4ed time.
If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
Checking/Deleting Documents in Memory
You can check detailed information about the documents stored in memory, including sender fax numbers and number of pages sent, and then delete unnecessary documents.
1Press.2Tap.3Tap.Faxing
151
4Selectthedocumentyouwanttocheck. Todeletethecheckeddocument 1Tap .2Tap . Previewing Documents from the Remote UI From the Remote UI, you can check the content of documents saved in memory. This allows you to check whether the document is needed, and then delete it or print it. You cannot select a speci4c document for printing. If a time for the feature to deactivate has been speci4ed, the documents are automatically printed at the speci4ed time. 1StarttheRemoteUIandlogoninSystemManagerMode.StartingRemote UI(P.450)2Click[StatusMonitor/[email protected] 152