Canon Imageclass Mf5950dw User Guide
Have a look at the manual Canon Imageclass Mf5950dw User Guide online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 1335 Canon manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
6-23 \bsing the Fax Functions Off-Hook \blar\f Specify whether to sound an alarm when the telephone handset is left unhooked and adjust the volume. How to access the option [] (Menu) → → → Settings (Bold: Default setting) Off No alarm sounds. On O ff-Hook Alar m Volume: 1 to 3 The alarm sounds at the specified volume . Change Defaults Change the default settings, which \fecome effective when the machine is turned ON and OFF or [] (Reset) is pressed. H ow to access the option [] (Menu)→ → → S ettings See the follo wing section for more infor mation. “Changing the Default Fax Settings ” (→ P. 6-21) Register Unit Na\fe (Fax) Register your name or company’s name (sender’s name). Once the infor mation has \feen reg istered, it is prin ted at the top of each page that you are sending. H ow to access the option [] (Menu) → → → H ow to register the sender’s na\fe Enter up to 24 alphanumeric charac ters. “Entering Text” (→P. 1-9) NOTE Where the sender’s na\fe appears on the page The information is printed at the top of each page th\Iat you are sending. Sending Date/TimeFax/Telephone Number (FAX No.) Page Number Sender Name (Unit Name) Telephone Number Mark 01/01/2011 02:07 PM FAX 123XXXXXXXCANON P.0001 ECM TX The ECM (Error Correction Mode) detects and corrects errors that occur during fax transmissions . It helps in minimizing sending err ors caused \fy a poor connec tion. NOTE Check if the ECM is\R enabled on the receiving fax \fachine The ECM is effective only when it is e\Inabled on both machi\Ines. \bn error occurs when the ECM i\Rs enabled The error may be caused by poor telephone line condi\Itions. When telephone line conditions are poor It may take additional time t\Io send your fax if a problem occurs when sending over the telephone line. How to access the option [] (Menu) → → → Settings (B old: Default setting) Off Disa\fle the ECM. On Ena\fle the ECM. Pause Ti\fe Press [] (Pause) to specify the pause length. For the instructions on how to ent er a pause, see “Sending a Fax A\fr oad (A dding Pauses)” (→ P. 6-9) Ho w to access the option [] (Menu) → → → Setting (B old: Default setting) 1 to 2 to 15 (seconds) \buto Redial Ena\fle auto redial for automatically redialing the fax num\fer when the line is \fusy or a sending err or occurs . Specify the num\fer of redial att empts and the int erval \fetween these att empts. How to access the option [] (Menu) → → → S ettings (Bold: Default setting) Off Disa\fle Aut o Redial S ee “Redialing (Manual Redialing)” (→P . 6-7) to redial the num\fer manually. O n Redial Times: 1 to 2 to 10 (times) Set the num\fer of redial attempts . Redial In terval: 2 to 99 (minutes) S et the int erval (in minutes) \fetween redial att empts. Redial When Err Oc curs: Off, On Specify whether to redial the num\fer when a sending err or occurs.
6-24 \bsing the Fax Functions Sender ID Specify whether to add the sender ID to the fax that you are sending. The sender ID is print ed at the top of each page that you are sending, along with the fax num\fer and sender’ s name. This helps the recipien t to identify the sender. H ow to access the option [] (Menu) → → → Settings (B old: Default setting) Off No sender ID is added. O n Print Loca tion: On Image , \bb ove I\fageSelect the location where the sender ID is prin ted on the page. Mar k No. as: TEL/FAX: F \bX, TEL Select the sym\fol to \fe added in fron t of the telephone num\fer. Check Dial Tone Before Sending Specify whether to check for a dial tone \fefore dialing. How t o access the option [] (Menu) → → → S ettings (Bold: Default setting) Off Do not check for a dial tone . On Check for a dial tone \fefor e dialing. The steps to take for configuring the receiving settings Follow the steps in the procedure \felow to configure the fax receiving settings. T he proc edure descri\fes the steps to change the “ECM RX” setting. Keys to be used for this operation OK Menu 1 Press [] (Menu). 2 Select using [] or [] \fnd press [OK]. Menu Timer Settings Common Settings Copy Settings Fax Settings 3 Select using [] or [] \fnd press [OK]. Fax Settings Basic Settings TX Function Settings RX Function Settings RX Print Settings 4 Select using [] or [] \fnd press [OK]. RX Function Settings ECM RX Incoming Ring Remote RX Auto RX Switch 5 Select or using [] or [] \fnd press [OK]. ECM RX Off On * Select when appears on the \Iscreen after you hav e specified the se\Itting and press [\fK]. 6 Press [] (Menu) to close the menu screen. The procedure is complete.
6-25 \bsing the Fax Functions Options Configure the following options to receive a fax. F\fx Settings RX Function Settings “ECM RX” (→ P. 6-25) “Incoming Ring ” (→ P. 6-25) “Remote RX” (→P. 6-25) “Auto RX Switch” (→ P. 6-25) RX Pr int Settings “2-Sided Printing” (→ P. 6-25) “Reduce RX Size” (→ P. 6-26) “RX Page Footer” (→ P. 6-26) “Continue Printing When Toner Is Lo w” (→ P. 6-26) ECM RX The ECM (Error Correction Mode) detects and corrects errors that occur during fax transmissions . It helps in minimizing sending err ors caused \fy a poor connec tion. NOTE Check if the ECM is\R enabled on the receiving fax \fachine The ECM is effective only when it is e\Inabled on both machi\Ines. \bn error occurs even when the ECM is \Renabled The error may be caused by poor telephone line condi\Itions. When telephone line conditions are poor It may take additional time t\Io receive your fax if a problem occurs when sending over the telephone line. How to access the option [] (Menu) → → → S ettings (Bold: Default setting) Off Disa\fle the ECM. On Ena\fle the ECM. Inco\fing Ring Specify whether or not the external telephone or the handset rings on an incoming call when is set to or . You can set the incoming call ring time. T he machine automa tically starts rec eiving a fax aft er the ext ernal telephone keeps ring ing for a specified length of time. The machine’ s speaker rings on an incoming fax only when is set to . How to access the option [] (Menu) → → → S ettings (Bold: Default setting) Off The telephone does not ring on an incoming call. O n Ring Times: 1 to 2 to 99 (times) The telephone rings on an incoming call. Y ou can set the incoming call ring time in rings in . Re\fote RX Specify whether to receive faxes remotely \fy dialing the ID num\fer using the push-\futtons of the ex ternal telephone connect ed to the machine when an incoming call comes . If you use the pulse line, press “*” (tone) and then dial the Remote RX ID. H ow to access the option [] (Menu) → → → S ettings (Bold: Default setting) Off Disa\fle remot e retr ieval. On Remote RX ID: 00 to 25 to 99 Ena\fle remot e retr ieval. You can specify the ID num\fer in . \buto RX Switch Set the incoming call ring time \fefore the machine switches to the fax mode automatically. This option can \fe ena\fled when the is set to . H ow to access the option [] (Menu) → → → Settings (Bold: Default setting) Off The machine does not switch to the fax mode automa tically. On Incoming Ring Time: 1 to 15 to 99 (seconds) The machine switches to the fax mode automatically aft er the specified length of time. 2-Sided Printing Ena\fle this option to print on \foth sides of paper. This sav es exc essive paper consumption. IMPORT\bNT Notes on 2-Sided prin\Rting Accurately attach the pape\Ir size switch lever. If the paper size switch lever is not securely attached, documents may not be fed properly or jammed. “1-sided Printing and 2-sided\I Printing” (→P. \b-\b) How to access the option [] (Menu) → → → Settings (Bold: Default setting) Off Print on only one side of paper. On Print on \foth sides of paper.
6-26 \bsing the Fax Functions Reduce RX Size Ena\fle this option to scale the image to fit on the selected paper size or reduce the image \fy a specific perc entage when you rec eive a fax. Ho w to access the option [] (Menu) → → → S ettings (Bold: Default setting) Off No image reduc tion. On Reduction Ra tio: \buto, 97%, 95%, 90%, 75% : Reduc e the image automatically to fit ont o the select ed paper size . , , , : Reduce the image \fy the predeter mined ra tio. Reduction Method: V ertical/Horizontal, Vertic al Only : Reduc e the image in ver tical and horiz ontal directions . : Reduc e the image in the ver tical direc tion only. RX Page Footer Specify whether to print the reception date, time, jo\f ID, and page num\fer at the \fottom of the page when prin ting receiv ed faxes . How to access the option [](Menu) → → → Settings (Bold: Default setting) Off Do not prin t the page foot er. On Print the page foot er. Continue Printing When Toner Is Low Specify whether to continue printing received faxes when the toner is nearly empty. IMPORT\bNT If is set to Note that the output \Imay not be clear, as subtle details \Isuch as thin lines and light colo\Irs may not be clearly reproduced, due to a small amount of toner remaining inside th\Ie toner cartridge. Plus, faxes are deleted once they have been printed. How to access the option [] (Menu) → → → Settings (Bold: Default setting) Off The machine does not con tinue prin ting rec eived faxes. On The machine con tinues prin ting rec eived faxes . The steps to take for configuring the syste\f settings Follow the steps in the procedure \felow to configure the system settings. T he proc edure descri\fes the steps to change the “TX Star t Speed”setting . Keys to be used for this operation OK Menu 1 Press [] (Menu). 2 Select using [] or [] \fnd press [OK]. Menu USB Direct Print Se ... Printer Settings Adjustment/Maintena ... System Settings 3 Select using [ ] or [] \fnd press [OK]. System Settings Device Information ... Dept. ID Management... Security Settings Communication Manage 4 Select using [] or [] \fnd press [OK]. Communication Mgt. Set Fax Settings Memory Lock Settings 5 Select using [] or [] \fnd press [OK]. Fax Settings TX Start Speed RX Start Speed 6 Select the send st\frt speed using [] or [] \fnd press [OK]. TX Start Speed 33600 bps 14400 bps 9600 bps 7200 bps * Select when appears on the \Iscreen after you hav e specified the se\Itting and press [\fK].
6-27 \bsing the Fax Functions 7 Press [] (Menu) to close the menu screen. The procedure is complete. Options Configure the following options to receive a fax. System Settings Communication Management SettingsFax Settings “TX Start Speed” (→ P. 6-27) “RX Start Speed” (→P. 6-27) “Memory Lock Settings ” (→ P. 6-27) “Select Country/Region” (→ P. 6-27) Restr ict TX Function “ Address Book PIN” (→ P. 6-27) “Restr ict New Destina tions” (→ P. 6-28) “A llow Fax Driv er TX” (→ P. 6-28) “Restr ict Hist ory TX” (→ P. 6-28) “Fax No. Confir mation Re -Entry” (→ P. 6-28) “Restr ict Sequen tial Broadcast ” (→ P. 6-28) TX Start Speed Change the transmission start speed if you are experiencing a transmission pro\flem. H ow to access the option [](Menu) → → → → Settings (Bold: Default setting) 33600 bps, 14400 \fps, 9600 \fps, 7200 \fps, 4800 \fps, 2400 \fps RX Start Speed Change the reception start speed if you are experiencing a pro\flem. How to access the option [] (Menu) → → → → Setting(Bold: Default setting) 33600 bps, 14400 \fps, 9600 \fps, 7200 \fps, 4800 \fps, 2400 \fps Me\fory Lock Settings Normally, received documents are immediately printed. However, you can specify whether or not to stor e rec eived faxes in memory \fefore prin ting. You can then prin t the stor ed faxes at any time or delete them without prin ting to sav e paper. How to access the option [] (Menu) → → → (*)* If is specified, use the numeric keys [] to [] to enter those num\fers, and then press [OK]. Settings (Boldface: Default setting) Off Disa\fle Memor y Lock . On Memory Lock PIN: Sev en-digit num\fer Once the PIN is set, you are prompt ed to enter it ever y time you change or disa\fle the Memor y Lock mode settings. P rint Repor t: Off, On Specify whether to prin t the RX result report when rec eiving a fax. Ac tivate “Receiv e Results ” to ena\fle this setting. Memor y Lock Time : Off , On When is set, rec eived faxes are stored in memory only for a specified length of time. S et and respec tively. NOTE Me\fory Lock PIN • Press [\fK] without entering any numbers when you do not want to set the PIN. • You cannot set a PIN\I consisting only of\I (). • When you set a PIN starting with , the\I PIN is set in the \I f ollowing manner. Example: When you enter or , \Ithe PIN is set as . Me\fory Lock Settings operations • When memory lock settings are changed fr om to , the documents saved in the memory up to then are combined and printed. “Combining and Printing the Received Documents You Sav ed” (→P. 6-18) • At , you can combine and \Iprint received documents saved in the memory from the to the . Select Country/Region Specify the country or region where the machine is used. IMPORT\bNT \bfter you have configured the option Restart the machine to take effect the changes. How to access the option [] (Menu) → → S etting (Bold: Default setting) United States (US), Canada (CA), Brazil (BR), Me xico (MX), Other \bddress Book PIN Set a PIN to protect the address \fook. You are prompt ed to enter the cor rect PIN to reg ister, edit, or delete destinations . How to access the option [] (Menu) → → → Ho w to set a PIN Enter up to a 7-dig it num\fer. T o cancel the ent ered PIN, clear the num\fers and press [OK].
6-28 \bsing the Fax Functions Restrict New Destinations Ena\fle this option to restrict registering new destinations in one-touch keys or coded dial codes . When this option is ena\fled, you are restr icted to do the follo wing. • Specifying a destination using the numeric keys • Registering new destinations in the address \fook, one- t ouch keys , or coded dial codes • Editing the destinations reg istered in the address \fook, one-touch keys , or coded dial codes IMPORT\bNT Restriction exceptions Entering new destinations from external telephone is not restricted. When settings are not i\f\fediately applied During fax sending op\Ieration including n\Iew destinations or \I manual redialing operation,\I restriction settings may not be applied immediately. NOTE Redial restrictions When is set to , the saved fax sending history up to then is deleted for preventing those new destinations in the history from being redialed. How to access the option [] (Menu) → → → Settings (Bold: Default setting) Off No restr ictions. On You are restr icted to reg ister new destinations or edit the destinations reg istered in one-t ouch keys or coded dial codes . \bllow Fax Driver TX Specify whether to allow sending faxes from the fax driver installed on your computer. How to access the option [] (Menu) → → → Settings (B old: Default setting) Off Disallow sending faxes from the fax driv er installed on your comput er. On Allow sending faxes from the fax driv er installed on your comput er. Restrict History TX Specify whether to restrict sending faxes from the history. IMPORT\bNT When settings are not i\f\fediately applied During manual redialing operations\I, for example, restriction settings may not be immediately applied. How to access the option [] (Menu) → → → Settings (B old: Default setting) Off Allow sending faxes from the histor y. On Disallow sending faxes from the histor y. Fax No. Confir\fation Re-Entry Specify whether to require confirmation \fefore sending a fax. When this option is ena\fled, you are prompted to ent er the fax num\fer again \fefor e sending a fax. Ho w to access the option [] (Menu) → → → Settings (Bold: Default setting) Off Confirmation is not requir ed. On You are prompt ed to ent er the fax num\fer for confirma tion. Restrict Sequential Broadcast Specify whether to restrict sending faxes to multiple destinations simultaneously. H ow to access the option [] (Menu) → → → S ettings (Bold: Default setting) Off Allow sending faxes to multiple destinations simultaneously. Confir m Sequential Broadcast The confir mation screen is display ed when you are sending faxes to multiple destinations simultaneously. Rejec t Sequential Broadcast Disallow sending faxes to multiple destinations simultaneously.
7-1 Ch\fpter 7 Using the Scan Functions The documents scanned \fy the machine can \fe stored in a computer or a \bSB memory device. You can also send scanned documents to your e-mail application or a file serv er. * If you are a Macintosh user, see the Mac Scanner Driv er Guide To view how to display the Mac Scanner Driver Guide, see “For Macint osh \bsers” (→P . 11-4). B\fsic Sc\fn Oper\ftions 7-2 Scanning Using Keys on the \fperation\I Panel 7-2 Perf orming a Scan Using a Shortcut Key 7-3 Registering a Shortcut Key/Confirming the Destination Registered in the Shortcut Key 7-3 Perf orming a Scan Using a Shortcut Key 7-\b Saving Scanned Documents to USB Memory Device 7-5 E-mailing Scanned Documents 7-7 Sending Scanned D ocuments to a File Server 7-8
7-2 \bsing the Scan Functions Scanning Using Keys on the Operation Panel You can scan a document using the keys on the operation panel. NOTETo scan using the shortcut keys When using the sho\Irtcut keys which are registered destinations etc., you can send the do\Icuments by scanning with on\Ie-touch. See “Scanning” in the e-Manual. To scan docu\fents by operating a co\fputer See “Scan” in the e-Manual. Keys to be used for this operation OK SCAN 1 Pl\fce your document. “Loading Paper” (→P. 2-9) “Supported Document Types” (→P. 2-2) 2 Press []. 3 Select using [] or [] \fnd press [OK]. Select the scan type. Computer Remote Scanner Memory Media 4 Specify \f destin\ftion using [] or [] \fnd press [OK]. Specify destination. EXAMPLE1 EXAMPLE2 • When multiple compu\Iters are connec ted the computer connected by a USB cable is lis\Ited at the top. • When a computer is connect ed by a USB cable this s\Icreen is not displayed. • If more than t en computers are connected via a network the eleventh and subsequent\I computers are not displayed (you cannot scan). Reduce the number of\I computers connected to this machine via a\I network. e-Manual→Scanning→Scanning Paper Documents and Saving Them to a Computer (USB & Network Connection)→Registering the Scanner in MF Network Scan Utility * You can change the \Inames for the displa yed computers. e-Manual→Scanning→Scanning Paper Documents and Saving Them to a Computer (USB & Network Connection)→Using the MF Toolbox 5 Specify the sc\fn sett\Fings using [] or [] \fnd press [OK]. Select Scan Type Scan: Press OK Color Scan B&W Scan Custom 1 Scanning operation \Istarts. The scanner setting\Is are specified by default as follows. Sc\fn Mode Resolution File Type PDF Settings Color Scan Color 300 dpi PDF S earcha\fle/ Compact B&W Scan Black and White 300 dpi TIFF - Custom 1 C olor 300 dpiJPEG/ Exif- Cust om 2 C olor 300 dpi PDF S earcha\fle/ Standard Scanning fro\f the feeder After saving the document , the display retur ns to the \fasic scanning screen. S canning fro\f the platen glass Proceed to St ep 6 Basic Scan Operations
7-3 \bsing the Scan Functions If you cannot scan You cannot scan whe\In MF Toolbox setting screen is displayed. Click [ ] to close the screen before starting a scan. 6 To continuously sc\fn the document, select using [ ] or [] \fnd press [OK]. Select Next Action Confirm Destination To Cancel the scan (1) Select using [ ] or [] and press [\fK]. (2) Select using [ ] or [] and press [\fK]. To confir\f the destination Select using [ ] or [] and press [\fK]. 7 Select using [] or [] \fnd press [OK]. Select Next Action Confirm Destination After saving the document,\I the display returns to the basic scanning screen. Note The location of saved scanned i\fages After scanning, the folder where the images have been saved to opens automatically. By default, folders named with t\Ihe date when the data wa\Is created are put in the [My Pictures] folder in My Documents]. (\fn Windows Vista/7, the folder is created in the [Pictures] folder.) To change the scanner settings From your computer you can change the \Isettings for the save location, file format, and image resolution. e-Manual→Scanning→Scanning Paper Documents and Saving Them t o a Computer (USB & Network Connection)→Using the MF Toolbox Perfor\fing a Scan Using a Shortcut Key Register destinations and frequently used settings in shortcut keys in advanc e, to perf orm a scan easily without needing to manually ent er a destination and specify requir ed settings. Registering a Shortcut Key/Confir\fing the Destination Registered in the Shortcut Key Keys to be used for this operation OK Menu 1 Press [] (Menu). 2 Select using [] or [] \fnd press [OK]. Menu Common Settings Copy Settings Fax Settings Scan Settings 3 Select using [] or [] \fnd press [OK]. Scan Settings TX Function Settings Memory Media Settings Output File Image Set Shortcut Key Settings To store a new shortcut: (1) Select using [ ] or [] and press [\fK]. Shortcut Key Settings Register Confirm Destination (2) Select the shortcut key that you want to register using [] or [ ] and press [\fK]. Select Shortcut Key Scan PC1 Scan PC2
7-4 \bsing the Scan Functions (3) Select the connection method using \I[] or [] and press [\fK]. Specify destination Off USB Connection Network Connection (\b) Select the destination \Iusing [] or [] and press [\fK]. • When one computer is connect ed to the machine via \Ia USB cable: This screen is not displayed. • When more than ten comput ers are connected to the machine simultaneou\Isly. Up to ten computers can be displayed as a list of com\Iputers connected to the machine. (Scanning cannot be p\Ierformed otherwise). Reduce the number of\I computers connected to the machine over the network. e-Manual→Scanning→Scanning Paper Documents and Saving Them to a Computer (USB & Network Connection)→Registering the Scanner in MF Network Scan Utility * You can rename the displa yed computer names. e-Manual→Scanning→Scanning Paper Documents and Saving Them to a Computer (USB & Network Connection)→Using the MF Toolbox Specify destination 123456789AB (5) Specify the scan s\Iettings using [] or [] and press [\fK]. Select Scan Type Color Scan B&W Scan Custom 1 Custom 2 Scan ModeResolution Fie Type PDF Settings C olor scan C olor 300 dpi PDF S earcha\fle/ High BW scan Black and white 300 dpi TIFF – Custom1 Color 300 dpi JPEG/Exif – Custom2 Color 300 dpi PDF S earcha\fle/ Standard To confir\f the destination registered in the shortcut key: (1) Select using \I[ ] or [] and press [\fK]. Shortcut Key Settings Register Confirm Destination (2) Select the destination \Ithat you want to confirm using [] or [ ] and press [\fK]. Confirm Destination USB Connedted PC Color Scan 4 Press [] (Menu) to close the menu screen. Perfor\fing a Scan Using a Shortcut Key Keys to be used for this operation SCANShortcut Scan 1 Pl\fce your documents. “Loading Paper” (→P. 2-9) “Supported Document Types” (→P. 2-2) Note When scanning fro\f the operation panel You cannot scan mor\Ie than one documen\It at a time. 2 Press []. 3 Press [] (Shortcut Sc\fn) into which the destin\ftion th\ft you w\fnt to select is registered. Scanning starts. When scanning is c\Iomplete, the screen returns to the scan mode screen after the scanned doc\Iument is saved. When scanning cannot be perfor\fed You cannot perform a scan while the \IMF Toolbox setup screen is displayed. Click [ ] to close the screen before starting a scan.