Canon Imageclass Mf4880dw User Guide
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![Page 57
57
Fax
Searching the Address Book
You can search a name registered to the address book.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Adjust the image quality of the documents as needed (→p.52).
4 Press [ ] (Address Book).
5 Press [◄] or [►] to search for a recipient.
CANON 0123456789
GroupA 2 Destin
...
User01 01234567...
All A-ZSelect < All> or an initial
in the recipient’s name.
6 Press [▲] or [▼] to highlight the desired recipient, and then press [OK].
7...](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-56.png "Page 57
57
Fax
Searching the Address Book
You can search a name registered to the address book.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Adjust the image quality of the documents as needed (→p.52).
4 Press [ ] (Address Book).
5 Press [◄] or [►] to search for a recipient.
CANON 0123456789
GroupA 2 Destin
...
User01 01234567...
All A-ZSelect < All> or an initial
in the recipient’s name.
6 Press [▲] or [▼] to highlight the desired recipient, and then press [OK].
7...")
![Page 58
58
Sending a Fax to Multiple Destinations
(Sequential Broadcast)
You can send the same document to multiple recipients at once.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Specify the destination.
4 Press [▲] or [▼] to select the desired method for specifying destinations.
Select a destination from the address book.
Enter the numbers registered in the coded dialing
co
d
es.
Enter the destination with the alphanumeric keys.
Send: Press Start
Destinations: 001...](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-57.png "Page 58
58
Sending a Fax to Multiple Destinations
(Sequential Broadcast)
You can send the same document to multiple recipients at once.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Specify the destination.
4 Press [▲] or [▼] to select the desired method for specifying destinations.
Select a destination from the address book.
Enter the numbers registered in the coded dialing
co
d
es.
Enter the destination with the alphanumeric keys.
Send: Press Start
Destinations: 001...")
![Page 59
59
Fax
6 Press [ ] (Redial/Pause), and then press [OK].
•
A pause added to the end of the number is fi xed at 10 seconds.
7 Press [ ] (Start).
Calling a Recipient before Sending a Fax
In the following cases, follow the procedure below to send faxes:
• If you want to call a recipient before sending a fax
• If the recipient’s machine cannot receive a fax automatically
To use this function, you must connect the handset or an external telephone
to the machine. If they are not connected, use another...](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-58.png "Page 59
59
Fax
6 Press [ ] (Redial/Pause), and then press [OK].
•
A pause added to the end of the number is fi xed at 10 seconds.
7 Press [ ] (Start).
Calling a Recipient before Sending a Fax
In the following cases, follow the procedure below to send faxes:
• If you want to call a recipient before sending a fax
• If the recipient’s machine cannot receive a fax automatically
To use this function, you must connect the handset or an external telephone
to the machine. If they are not connected, use another...")
![Page 61
61
Fax
Using the Machine for Fax Only
Set the fax receive mode to .
1 Switch to the Fax mode (→p.16).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
When a fax comes in, the machine automatically begins receiving the fax after two rings.
If a voice call comes in, the caller will hear a fax tone.
To change the number of rings before the machine...](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-60.png "Page 61
61
Fax
Using the Machine for Fax Only
Set the fax receive mode to .
1 Switch to the Fax mode (→p.16).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
When a fax comes in, the machine automatically begins receiving the fax after two rings.
If a voice call comes in, the caller will hear a fax tone.
To change the number of rings before the machine...")
![Page 62
62
When a Fax or Call Comes In
The machine automatically detects whether the call is a fax or voice call after two rings.
If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine
rings until it is answered or the caller hangs up.
Using the Answering Machine
Set the fax receive mode to .
1 Switch to the Fax mode (→p.16).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
RX Mode
Auto
Fax/Tel Auto...](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-61.png "Page 62
62
When a Fax or Call Comes In
The machine automatically detects whether the call is a fax or voice call after two rings.
If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine
rings until it is answered or the caller hangs up.
Using the Answering Machine
Set the fax receive mode to .
1 Switch to the Fax mode (→p.16).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
RX Mode
Auto
Fax/Tel Auto...")
![Page 63
63
Fax
When a Fax or Call Comes In
The machine continuously rings in Manual mode. Pick up the receiver of the external
telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in
Manual Mode,” to manually switch to receive mode.
Receiving Faxes in Manual Mode
If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the
procedure below to manually switch to receive mode.
1 If you hear a beep when you answer the call, press [ ] and [ ]...](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-62.png "Page 63
63
Fax
When a Fax or Call Comes In
The machine continuously rings in Manual mode. Pick up the receiver of the external
telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in
Manual Mode,” to manually switch to receive mode.
Receiving Faxes in Manual Mode
If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the
procedure below to manually switch to receive mode.
1 If you hear a beep when you answer the call, press [ ] and [ ]...")
![Page 64
64
Receive a Fax from Memory
If a fax is stored in memory, you can view the sender of the received fax and print or forward
the fax.
Switching to Memory Lock Mode
1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight ,
and then press [OK].
4 Press [▲] or [▼] to highlight , and then press
[OK].
5 Press [▲] or [▼] to highlight , and then press [OK].
6 Set the details as needed.
Register a seven-digit PIN to protect the memory lock
se
t
tings....](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-63.png "Page 64
64
Receive a Fax from Memory
If a fax is stored in memory, you can view the sender of the received fax and print or forward
the fax.
Switching to Memory Lock Mode
1 Press [ ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight ,
and then press [OK].
4 Press [▲] or [▼] to highlight , and then press
[OK].
5 Press [▲] or [▼] to highlight , and then press [OK].
6 Set the details as needed.
Register a seven-digit PIN to protect the memory lock
se
t
tings....")
![Page 65
65
Fax
Viewing/Canceling/Forwarding Received Fax
Documents
You can view the sender of the fax stored in memory. You can also delete unnecessary faxes
or forward them to other destinations.
1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press
[OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight a job to be checked, and then press [OK].
•
To delete the fax job, press [▲] or [▼] to highlight < Delete>, press [◄] or [►] to...](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-64.png "Page 65
65
Fax
Viewing/Canceling/Forwarding Received Fax
Documents
You can view the sender of the fax stored in memory. You can also delete unnecessary faxes
or forward them to other destinations.
1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press
[OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight a job to be checked, and then press [OK].
•
To delete the fax job, press [▲] or [▼] to highlight < Delete>, press [◄] or [►] to...")
![Page 66
66
View/Cancel/Forward a Fax Job
You can view or cancel fax jobs that are waiting or in progress.
1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press
[OK].
3 Press [▲] or [▼] to highlight or , and
then press [OK].
4 Press [▲] or [▼] to highlight a job to be checked, and then press [OK].
•
To cancel the job, in < TX Job Status>, press [▲] or [▼] to select .
Details
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
• To delete or forward the job, in <...](http://img.usermanuals.tech/thumb/14/56330/w64_canon_imageclass_mf4880dw-user-guide-65.png "Page 66
66
View/Cancel/Forward a Fax Job
You can view or cancel fax jobs that are waiting or in progress.
1 Press [ ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press
[OK].
3 Press [▲] or [▼] to highlight or , and
then press [OK].
4 Press [▲] or [▼] to highlight a job to be checked, and then press [OK].
•
To cancel the job, in < TX Job Status>, press [▲] or [▼] to select .
Details
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
• To delete or forward the job, in <...")
61 Fax Using the Machine for Fax Only Set the fax receive mode to . 1 Switch to the Fax mode (→p.16). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine When a Fax or Call Comes In When a fax comes in, the machine automatically begins receiving the fax after two rings. If a voice call comes in, the caller will hear a fax tone. To change the number of rings before the machine receives a fax, press [ ] (Menu) < Incoming Ring > , and then specify the number of rings. Using the Machine for Faxing and Phoning Set the fax receive mode to < Fax/Tel Auto Switch>. 1 Switch to the Fax mode (→p.16). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine 4 Specify ring settings. Specify how long the machine will attempt to detect a fax tone be fore the machine starts ringing (4-30 seconds). Specify how long the machine will ring during an incoming call (15 -30 0 s e co n ds). Specify how the machine should behave when an incoming call i s not answered: • : Disconnects the call. • : Receives a fax. 5 After you have specifi ed the setting, press [▲] or [▼] to highlight , and then press [OK].
62 When a Fax or Call Comes In The machine automatically detects whether the call is a fax or voice call after two rings. If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine rings until it is answered or the caller hangs up. Using the Answering Machine Set the fax receive mode to . 1 Switch to the Fax mode (→p.16). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine When a Fax or Call Comes In The connected answering machine answers the call, and if the call is a fax, the machine starts receiving the fax. If the call is a voice call, the answering machine answers and records the caller’s message. Before use the answering machine, set the number of rings before the answering machine activates to at least two, and then record a greeting. Using the Machine Primarily for Phoning Set the fax receive mode to < Manual>. 1 Switch to the Fax mode (→p.16). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine
63 Fax When a Fax or Call Comes In The machine continuously rings in Manual mode. Pick up the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in Manual Mode,” to manually switch to receive mode. Receiving Faxes in Manual Mode If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the procedure below to manually switch to receive mode. 1 If you hear a beep when you answer the call, press [ ] and [ ] (Remote RX ID). 2 Hang up the receiver. To change the remote RX ID, press [ ] (Menu) < RX Function Settings > , and then specify a remote RX ID.
64 Receive a Fax from Memory If a fax is stored in memory, you can view the sender of the received fax and print or forward the fax. Switching to Memory Lock Mode 1 Press [ ] (Menu). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. 4 Press [▲] or [▼] to highlight , and then press [OK]. 5 Press [▲] or [▼] to highlight , and then press [OK]. 6 Set the details as needed. Register a seven-digit PIN to protect the memory lock se t tings. You can use numbers between "0" and "9," but cannot register consecutive digits that consist of only "0" as a PIN. Set the RX Result Report to print automatically when faxes a r e received into the memory. • : Do not print the RX Result Report. • < On >: Print the RX Result Report. To use this feature, you must also activate the item: [ ] (Report) < RX Result Report > The default setting is < Off >. Set th is feature to receive faxes into the memory only for a sp ecifi ed time. When the preset time starts, the machine is switched to receive fax into the memory. When the preset time ends, faxes stored in the memory are automatically printed and the memory receiving feature is deactivated. 7 After you have specifi ed the setting, press [▲] or [▼] to highlight , and then press [OK]. 8 Press [ ] (Menu) to close the screen.
65 Fax Viewing/Canceling/Forwarding Received Fax Documents You can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations. 1 Press [ ] (Status Monitor/Cancel). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. 4 Press [▲] or [▼] to highlight a job to be checked, and then press [OK]. • To delete the fax job, press [▲] or [▼] to highlight < Delete>, press [◄] or [►] to highlight < Ye s>, and then press [ OK]. • To forward the fax, press [▲] or [▼] to highlight < Forward>, specify destination, and then press [ OK]. Details Job Number: 5004 Status: Waiting to . .. 5 Press [ ] (Status Monitor/Cancel) to close the screen. Printing Received Fax Documents When the memory receiving is deactivated, all faxes stored in the memory are automatically printed. IMPORTANTIMPORTANTThe machine does not support the function to select fax documents to print. Delete the unnecessary documents fi rst. 1 Press [ ] (Menu). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. 4 Press [▲] or [▼] to highlight , and then press [OK]. 5 Press [▲] or [▼] to highlight , and then press [OK]. • All faxes stored in the memory are printed. 6 Press [ ] (Menu) to close the screen.
66 View/Cancel/Forward a Fax Job You can view or cancel fax jobs that are waiting or in progress. 1 Press [ ] (Status Monitor/Cancel). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight or , and then press [OK]. 4 Press [▲] or [▼] to highlight a job to be checked, and then press [OK]. • To cancel the job, in < TX Job Status>, press [▲] or [▼] to select . Details Job Number: 0004 Status: Sending Time: 01/01 12:52AM • To delete or forward the job, in < RX Job Status>, press [▲] or [▼] to select < Delete > or ( →p.65). Details Job Number: 5004 Status: Receiving 5 Press [ ] (Status Monitor/Cancel) to close the screen. Change the Fax Settings You can change the fax settings for sending and receiving to suit your needs. Changing Fax Sending Settings 1 Press [ ] (Menu). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight or , and then press [OK]. 4 Press [▲] or [▼] to highlight the desired item, and then press [OK]. • See “Settings for Sending Faxes.” Basic Settings Register Unit Teleph Register Unit Name Select Line Type Public Line Connect . .. TX Function Settings Change Defaults ECM TX Pause Time Auto Redial 5 Specify the setting values, and then press [OK]. 6 Press [ ] (Menu) to close the screen.
67 Fax Settings for Sending Faxes SettingsOptions Bold: Default settings Details Register your machine name (the name of company or the u s er) or a fax number for the machine. The name and number that you register will appear at the top of the fax. Pulse To n e If you cannot send a fax, change the line type. If you are not sure about your telephone line type, contact your local telephone company. Direct Adapt e r 1 Adapter 2 If you cannot make a call or do not hear a ring tone when the fax receive mode is set to < Fax/Tel Auto Switch> and an external telephone is connected, change this setting to < Adapter 1 > or . Off On Off -Hook Alarm Volume: 1 to 5 Specify whether or not to sound an alarm when the handset of the external telephone is left unhooked at the end of a fax communication. You can specify frequently used settings as the default. Off On T h e Error Correction Mode (ECM) automatically detects and corrects errors during fax communication. Using the ECM function can diminish send errors even over poor connections. 1 to 2 to 15 (seconds) S pecify the length of pauses added to fax destination numbers. Off On Redial Times: 1 to 2 to 10 (times) Redial Interval: 2 to 99 (minutes) Redial When Err Occurs: Off , On Set auto redialing to automatically reattempt to connect to a destination if the line is busy or an error occurs. You can also specify the how many times to redial a number and the interval between attempts. Off On Print Location: On Image, Above Image Mark No. as TEL/FAX: FA X, TEL Specify whether or not to include the sender ID at the top of recipient’s faxes. Information such as your fax number and name is included, enabling the recipient to recognize the sender. Sending Date/Time Fax/Telephone Number (FAX No.) Page Number Sender Name (Unit Name) Telephone Number Mark 01/01/2012 02:07 PM FAX 123XXXXXXXCANON P.0001 Off On W h en sending a fax, you can specify whether or not to verify the dial tone before dialing.
68 Restricting Fax Sending Functions 1 Press [ ] (Menu). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. 4 Press [▲] or [▼] to highlight the desired item, and then press [OK]. • See “Settings for Restricting Fax Sending.” Restrict TX Function Address Book PIN Restrict New Destin . .. Allow Fax Driver TX Restrict Sending Fr . .. 5 Specify the setting values, and then press [OK]. 6 Press [ ] (Menu) to close the Menu screen. Settings for Restricting Fax Sending Settings Options Bold: Default settings Details Specify a PIN to protect the address book. The PIN will be r e quired to register, edit, or delete destinations. Off On Res t rict the destinations that can be specifi ed to pre-registered one-touch keys or coded dialing codes. Restricting destinations will prevent the following operations:• Specifying a destination with the numeric keys • Registering new destinations to the address book, one-touch keys, or coded dialing codes • Changing destinations that are registered to the address book, one-touch keys, or coded dialing codes Off On S p ecify whether or not to allow faxes to be sent via a computer’s fax driver. Off On S p ecify whether or not to restrict sending faxes from history by pressing [ ] (Redial/Pause). Off On S p ecify whether or not to require a confi rmation before sending a fax. If you activate this feature, you must re-enter the fax number before sending a fax. Off On Sele c t whether or not to require confi rmation when specifying a destination by the one-touch key or coded dialing code. Off Co n fi rm Sequential Broadcast Reject Sequential Broadcast Specify whether or not to restrict faxes to multiple recipients. If < Confi rm Sequential Broadcast > is selected, a confi rmation screen is displayed when you send a fax to multiple recipients. If < Reject Sequential Broadcast > is selected, you cannot send a fax to multiple recipients.
69 Fax Changing Fax RX Settings 1 Press [ ] (Menu). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight or , and then press [OK]. 4 Press [▲] or [▼] to highlight the desired item, and then press [OK]. • See “Settings for Receiving Faxes.” RX Function Settings ECM RX Incoming Ring Remote RX Switch to Auto RX RX Print Settings 2-Sided Printing Reduce RX Size RX Page Footer Continue Print. When . .. 5 Specify the setting values, and then press [OK]. 6 Press [ ] (Menu) to close the screen. Settings for Receiving Faxes Settings Options Bold: Default settings Details Off On T h e Error Correction Mode (ECM) automatically detects and corrects errors during fax communication. Using the ECM function can diminish receive errors even over poor connections. Off On Ring Times: 1 to 2 to 99 (times) Specify whether or not the external telephone will ring during an incoming call if < RX Mode> is set to or < Fax/Tel Auto Switch >. After the external telephone rings for specifi ed times, the machine automatically starts receiving the fax, if the call is a fax. If the call is a voice call, the machine rings only when < RX Mode > is set to < Fax/Tel Auto Switch >. Off On Remote RX ID: 00 to 25 to 99 Specify whether or not to remotely instruct the machine to switch to fax mode when an external telephone is connected. To send the instruction to the machine, you must dial the remote RX ID from the external telephone. You can also specify a remote RX ID. Off On Ring Time till Auto RX: 1 to 15 to 99 (seconds) Specify how long an incoming call should ring before the machine automatically switches to fax mode. This option is available when the receive mode is set to < Manual>. Off On S p ecify whether or not to print documents on both sides of the paper.
70 SettingsOptions Bold: Default settings Details Off On Reduction Ratio: Auto, 97%, 95%, 90%, 75% Reduction Direction: Vertical/ Horizontal, Ver tical Only Set to scale images automatically so they fi t the selected paper size or to reduce the image according to the specifi ed ratio. Off On S p ecify whether or not to print a received date, day of the week, time, number, and page number at the bottom of the page when printing received faxes. 01/01/2012 SAT 02:07 PM [TX/RX NO 5001] P.0001 Off On S p ecify whether or not to continue printing received faxes when the toner is nearly out. * MF4890dw/MF4880dw only Changing Communication Management Settings 1 Press [ ] (Menu). 2 Press [▲] or [▼] to highlight , and then press [OK]. 3 Press [▲] or [▼] to highlight , and then press [OK]. 4 Press [▲] or [▼] to highlight the desired item, and then press [OK]. • If you select < Fax Settings>, you can select a sub-item. • See “Communication Management Settings.” Communication Mgt. Set Fax Settings Memory Lock Settings 5 Specify the setting values, and then press [OK]. 6 Press [ ] (Menu) to close the screen.