Canon Imageclass Mf4880dw User Guide

							51
Fax
5 Press [▲] or [▼] to highlight , and then press [OK].
 
Destination Type
 Fax
 Group
6  If you selected  in step 4, press [▲] or [▼] to highlight an 
empty one-touch key (01 to 04), and then press [OK].
• 
If you selected  in step 4, proceed to step 7.
7 Press [▲] or [▼] to highlight , and then press [OK].
8 Enter a name for the destination, press [▲] or [▼] to highlight , 
and then press [OK].
 
Name (Max 16 char.)
CANON
 
 Entry Mode: A
9 Press [▲] or [▼] to highlight , and then press [OK].
10 Press [▲] or [▼] to highlight , and then press [OK].
11  Press  [▲] or [▼] to highlight the destination you want to add, and then 
press [OK].
 
    CANON 0123456789
    GroupA 2 Destin
. ..
    User01 01234567...
All   A-Z
12 Repeat steps 10 and 11 to add more destinations as needed.
13 Press [▲] or [▼] to highlight , and then press [OK].
 
Destination
 
  
    CANON01 0123456789
    CANON02 9876543210
14  Press [▲] or [▼] to highlight , and then press [OK].
 
Group
 
 Name: GROUP
 Destinations: 003
 One-Touch: 03
15 Press [  ] (Back) to close the screen.
 
						

							52
Editing and Deleting Registered Destinations 
You can edit or delete destinations registered in the address book.
1 Switch to the Fax mode, and then press [  ] (Address Book).
2 Press [◄] or [►] to highlight  (Menu).
3 Press [▲] or [▼] to highlight the desired option, and then press [OK].

• For a one-touch key or coded dialing code, edit the 
name, fax number, one-touch key, or coded dialing 
code.
• For a group, edit the group name, delete 
destinations registered to the group, or add new 
destinations to the group.
 View the details for the destination.
 D

elete destinations from the address book.
4 Select the desired destination, and then press [OK].
5 Select the desired option, and then  edit or delete the destination.
6 Press [  ] (Back) to close the screen.
 Adjust the Image Quality for Fax 
Adjusting the Density 
You can adjust the density of a fax darker or lighter.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [◄] or [►] to adjust the density, and then press [OK].
  
Density
 -                  +
– : Less density (lighter)
+ : More density (darker)
5 Send a fax to the desired destination (→p.55).
 
						

							53
Fax
 Selecting the Resolution 
You can select a resolution that is appropriate for the document. Set a higher resolution for 
documents that contain small text.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Select the desired resolution, and then press [OK].
For general text documents
 For fi ne text documents
 For documents that contain photographs
For documents that contain very fi ne text
5 Send a fax to the desired destination (→p.55).
Adjusting the Sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [◄] or [►] to adjust the sharpness, and then press [OK].
 
Sharpness
 -                +– :  Less sharpness
(Suitable for photos)
+ :  More sharpness (Suitable for documents written in pen or 
pencil)
5 Send a fax to the desired destination (→p.55).
 
						

							54
Specifying the Double-Sided Document Format 
(MF4890dw Only)
You can set the document format to scan double-sided documents automatically.
1 Place your documents in the feeder (→p.20).
2 Switch to the Fax mode (→p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight the desired option, and then press [OK].
 Read only one side of documents.

• Read both sides of documents.
• Select when the document is 
book type.

• Read both sides of documents.
• Select when the document is 
calendar type.
5 Send a fax to the desired destination (→p.55).
Changing the Default Settings 
You can change the default settings that is applied when the machine is restarted, [  ] 
(Reset) is pressed or the screen is returned to the default screen after auto screen is 
performed.
1 Press [  ] (Menu).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [▲] or [▼] to highlight the desired option, and then press [OK].
 Make the resolution higher or lower.
 Make the density lighter or darker.

(M F4

890dw only) Set whether to read one side of documents or both sides of 
do
c
uments automatically.
 Emphasize the outline of the image or decrease the 
co
nt

rast.
6 Specify the desired setting.
7 After you have specifi   ed the setting, press [▲] or [▼] to highlight 
, and then press [OK].
8 Press [  ] (Menu) to close the screen.
 
						

							55
Fax
 Send a Fax 
Entering a Fax Number with the Alphanumeric Keys
1 Place your documents (→p.19).
 
IMPORTANTIMPORTANTIf the document guides are too loose or too tight, this may result in 
misfeeds or paper jams.
2 Switch to the Fax mode (→p.16).
3 Enter the recipient’s fax number with the alphanumeric keys.
 
Send: Press Start  Destinations: 001
    012XXXXXX
 RX Mode: Auto
 Resolution: 200 x 1
. ..
4 Press [  ] (Start).
When loading documents 
into the feeder Scanning documents starts. The fax is sent after the 
sc
anning is fi nished.
When placing documents 
on th
 e platen glass 1.  Pre ss  [
▲] or 
[▼] to highlight the size of the 
original document, and then press [ OK].
2.  After placing next page, press [ 
 ] (Start).
• Press [  ] (Start) for each page.
3.  When all pages are scanned completely, press  [
▲] or [▼] to highlight < Start Sending >,  a n d  
then press [ OK].
If the recipient’s line is busy or an error occurs, the machine automatically 
redials the last destination. The default number of reattempts is two, and the 
interval between each attempt is two minutes. 
To change the default settings, press [ 
 ] (Menu)    
    , and then change the 
setting to < On>.
 Canceling Fax Jobs 
Press [  ] (Stop) twice.
*  It is valid when only one job is processing  or waiting.
 
						

							56
 Using the One-Touch Keys 
You can easily send faxes to a destination registered to a one-touch key. You can send faxes 
to multiple destinations at once, if a group is registered to the one-touch key.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Adjust the image quality of the documents as needed (→p.52).
4 Press the one-touch key of the desired destination.• 
The number registered to the one-touch key is displayed. If you accidentally select 
an incorrect destination, press [ 
 ] (Clear) and then press another one-touch key.
• When specifi ed by one-touch keys or coded dialing codes, a screen for confi rming 
the destination may appear. After confi rmation, press [ OK] to start sending a fax.
 
Send: Press Start
  Destinations: 001
 RX Mode: Auto
 Resolution: 200 X 1
. ..  
User01 01234567
5 Press [  ] (Start).
 Using the Coded Dialing Codes 
You can easily send faxes to a destination registered to a coded dialing code. You can send 
faxes to multiple destinations at once, if a group is registered to a coded dialing code.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Adjust the image quality of the documents as needed (→p.52).
4 Press [  ] (Coded Dial).
5 Enter the three-digit registration number (001 to 100) with the 
alphanumeric keys.
• 
The destination number registered to the coded dialing code is displayed. If you 
accidentally select an incorrect destination, press [ 
 ] (Clear) and then enter 
another dial code.
• When specifi ed by one-touch keys or coded dialing codes, a screen for confi rming 
the destination may appear. After confi rmation, press [ OK] to start sending a fax.
  
Enter coded dial no.
*001
*
Canon 0123456789
Send: Press Start
  Destinations: 001
  RX Mode: Auto
 Resolution: 200 X 1
. ..  
6 Press [  ] (Start).
 
						

							57
Fax
 Searching the Address Book 
You can search a name registered to the address book.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Adjust the image quality of the documents as needed (→p.52).
4 Press [  ] (Address Book).
5 Press [◄] or [►] to search for a recipient.
 
    CANON 0123456789
    GroupA 2 Destin
...
    User01 01234567...
All   A-ZSelect < All> or an initial 
in the recipient’s name.
6 Press [▲] or [▼] to highlight the desired recipient, and then press [OK].
7 Press [  ] (Start).
 Redialing 
If you send faxes by entering the fax number manually, the last three destinations are stored 
in the memory. You can send faxes to the stored destinations.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Press [  ] (Redial/Pause).
4 Press [▲] or [▼] to highlight the destination, and then press [OK].
 
Redial
 012XXXXXX
5 Press [  ] (Start).
• To automatically enter the last destination used, press [  ] (Hook). 
When the dial tone sounds, press [ 
 ] (Redial/Pause).
• The destinations stored in the memory are deleted, if you restart the 
machine. 
 
						

							58
 Sending a Fax to Multiple Destinations 
(Sequential Broadcast) 
You can send the same document to multiple recipients at once.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Specify the destination.
4 Press [▲] or [▼] to select the desired method for specifying destinations.
Select a destination from the address book.
 Enter the numbers registered in the coded dialing 
co
d

es.
 Enter the destination with the alphanumeric keys.
 
Send: Press Start
  Destinations: 001
     0123456789
 Address Book
 Coded Dial
5 Specify the destination, and then press [OK].
6 Repeat steps 4-5 to enter additional destinations as needed.
• 
< Specify Next Destination (New) > is available up to 10 destinations.
• To confi rm or delete destinations, press [▲] or [▼] to highlight 
< Confi  rm/Edit Destination >, and then press [OK].
7 Press [  ] (Start).
  Sending a Fax to an International Destination 
(Adding Pauses) 
When sending faxes to international destinations, it is sometimes diffi  cult to connect to a 
recipient, due to the long distance that the signal must travel. You can insert a pause after 
the international access code to reduce this problem.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Use the alphanumeric keys to enter the international access code.
• 
For details about international access codes, contact your telephone service provider.
4   Press [  ] (Redial/Pause) to enter a pause.
• 
The letter < p> is displayed to indicate the pause.
• The default pause added before the number is two seconds. To change the pause 
time, see “” (
→p.67).
• To add another pause, press [  ] (Redial/Pause) again.
5 Use the alphanumeric keys to enter the country code, area code, and fax 
number.
 
						

							59
Fax
6 Press [  ] (Redial/Pause), and then press [OK].
• 
A pause added to the end of the number is fi xed at 10 seconds.
7 Press [  ] (Start).
Calling a Recipient before Sending a Fax 
In the following cases, follow the procedure below to send faxes:
• If you want to call a recipient before sending a fax
• If the recipient’s machine cannot receive a fax automatically
To use this function, you must connect the handset or an external telephone 
to the machine. If they are not connected, use another telephone to make 
sure the recipient to switch the fax mode to receive fax.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Lift the telephone receiver. • 
A dial tone sounds.
4 Dial the recipient’s fax number.
5 Ask the recipient to allow his or her machine to receive faxes.
6 When you hear a beep, press [  ] (Start), and then replace the 
telephone receiver.
 
						

							60
Receive a Fax (Receive Mode)  
Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits 
your needs.
 
 
Do you want to
use a telephone
(voice call)?
Do you want to
use an answering
machine?
Do you want to 
automatically
receive faxes?
 mode
See “Using the Machine for Fax
Only” (→p.61).
No
No Ye s
No Ye s
Ye s
(→ p.105)
You can see frequantely asked  questions about the receive mode. 
 mode
See “Using the 
Answering Machine“ 
(→p.62).
 mode
See “Using the 
Machine for Faxing
and Phoning” (→p.61).
 mode
See “Using the 
Machine Primarily for 
Phoning“ (→p.62).
Connect an answering 
machine to the machine.
Connect an external 
telephone to the machine.
• For details about each mode, see [ RX Mode] in the e-Manual.
• Depending on the connected telephone, you may not normally receive a fax. If you are using an external telephone 
that has fax functions, disable the external telephone’s auto receive functions.
• If  is set to  or , you can specify whether or not the external 
telephone rings when receiving an incoming call. Also, you can specify the number of rings.
Press [ 
 ] (Menu)       .