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Canon Imageclass Mf4880dw User Guide

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    							Basic Operation Guide
    For information about machine setup and software
    installation, see the Starter Guide.
    This guide describes the basic use of 
    the machine. Read this guide after 
    finishing the machine setup.
    Read zImportant Safety Instructions z 
    first :p..
    Keep this manual for future reference.
    For information about advanced operations and
    specifications, see the e-Manual included on the User 
    Software CD-ROM.
     
    						
    							2
    Manuals for the Machine
    Starter Guide
    The Starter Guide describes setting up the machine and installing the software. 
    Be sure to read this manual before using the machine.
    Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)
    This manual describes Wireless LAN setup procedures and causes and countermeasures 
    for trouble you might face during the setup. Be sure to read this manual before using the 
    machine.
    e-Manual
    The e-Manual includes information about all functions and confi gurations of the machine. 
    This manual is included on the User Software CD-ROM. Use the e-Manual’s search function 
    to easily fi nd the information you want.
    Basic Operation Guide
    The Basic Operation Guide describes common use and basic functions of the copy, 
    fax, and print functions.
    This Manual
    For Macintosh Users
    The examples shown in this manual are based on the operation in the Windows 
    environment. To view how to use printer driver, fax driver, and scanner driver, refer 
    to the driver guides included in the User Software CD-ROM and the driver’s help.
    Displaying Driver Guides
    To view the Driver Guides, double-click the HTML fi les from the following folders 
    on the User Software CD-ROM.
    • Canon MF Printer Driver Installation Guide  [Documents ] [Print ]  
    [ Guide ]  [index.html ]
    • Canon Fax Driver Installation Guide   [Documents ]  [Fax ]    [Guide ]  
    [ index.html ]
    • Canon Scanner Driver Guide   [Documents ]  [Scan ]   [Guide ]  
    [ index.html ]
    Displaying from Driver’s Help System
    From each driver panel, click []
     
    						
    							3
    How to Use This Manual
    Symbols Used in This Manual
    WARNINGIndicates a situation that may lead to death or injury to persons. 
    T
    o u
    se the machine safely, always pay attention to these warnings.
    CAUTION Indicates a situation that may lead to injury to persons or damage to 
    e
    q
    
    uipment. To use the machine safely, always pay attention to these 
    cautions.
    Indicates an operation that must not be performed. Read these items 
    carefully, and make sure not to perform the described operations.
    IMPORTANTIMPORTANT
    Indicates operational requirements and restrictions. Be sure to read 
    these items carefully to operate the machine correctly and avoid 
    damage to the machine or property.
    Indicates a clarifi cation of an operation or additional explanations for a 
    procedure. Reading these notes is highly recommended.
    Keys and Buttons Used in This Manual
    In this manual, the following styles are used to represent keys, messages on the display, and 
    buttons or other items on a computer screen.
    • Operation panel keys: [Key icon] (Key name) 
    Example: [ 
     ] (Stop)
    • Display: < Message >
    Example: < Specify Destination >
    • Buttons and items on a computer screen: [ Item] 
    Example: [ Preference ] 
    Illustrations Used in This Manual
    Illustrations Used in This Manual
    Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only 
    one mac
    
    hine, this will be clearly indicated in the manual (for example, “MF4880dw”).
    Displays Used in This Manual
    The display shown in this manual is the factory preset display for the MF4890dw.
    D e
    
    pending on the system confi guration and product purchased, the appearance of the 
    display may diff  er.
     
    						
    							4
    Fax
    One-touch/Coded/Group 
    Dialing 
    → P. 4 8
    Specify fax destinations using one-
    touch keys, coded dial, and group 
    dial.
    Adjusting Quality
    Adjust image quality by setting the 
    density, resolution, and sharpness.
    • Copy → P. 3 2
    • Fax → P. 5 2
    2-Sided Printing*
    Print copies, received faxes, or 
    documents on both sides of paper.
    • Copy → P. 3 4
    • Print → P. 41
    • Fax → P. 6 9
    Multiple Documents onto 
    Single Page
    Print multiple pages onto a single page.
    • Copy → P. 3 5
    • Print → P. 4 2
    Enlarging and Reducing
    • Copy → P. 3 1
    • Print → P. 4 0
     .EX.EXPOMZ
    Main Functions
     
    						
    							5
    Copy
    
    
    
    
    
    
    
    
    
    Collating Copies →  P. 3 5
    Collate copies when copying multiple documents.
    Copying ID Card → P. 3 6
    Copy both sides of an ID card onto a single page.
    Print
    Booklet Printing* → P. 4 3
    • Combine two pages onto a single 
    page, and then print on both sides.
    • Make a booklet by folding printouts 
    in half and binding.
    Poster Printing → P. 4 4
    • Magnify and divide a single-paged 
    image to print on multiple sheets of 
    paper.
    • Make a poster by combining the 
    prints together.
    Watermark Printing → P. 4 5
    Add watermarks, such as “COPY” or 
    “DRAFT”, to the document.
    Scan
    Scanning using the Operation Panel → P. 7 5
    Select a computer to save scanned images in and scan 
    images directly from the operation panel.
    Remote Scanning from Computers → P. 7 8
    Set to use the remote scan from the machine, and then 
    scan images from a computer using the MF Toolbox.
    Receiving in the Memory 
    → P. 6 4
    • Store received faxes in the memory.
    • Print or forward the received fax after 
    confi rming the sender.
    Sequential Broadcasting 
    → P. 5 8
    Send the same document to multiple 
    destinations at a time.
    1
    2
    Polling Receiving → 
    Retrieve pre-loaded documents from
    a sender’s fax machine.
     .EX.EXPOMZ
     
    						
    							6
    Basic Operation
    Learn the Names and Functions of Each Part of the Machine  ……… 10Front Side  ………………………………………………\
    …………… 10
    In
    
    terior ………………………………………………\
    ……………… 12
    Back Side  ………………………………………………\
    …………… 13
    Learn the Functions of the Operation Panel  ………………………… 14
    S w
    
    itch to Copy/Fax/Scan Mode ……………………………………… 16
    Enter Text  ………………………………………………\
    …………… 17
    Set Date and Time  ………………………………………………\
    …… 18
    Place Documents  ………………………………………………\
    …… 19 Placing Documents on the Platen Glass  …………………………… 20
    Pl
    acing Documents in the Feeder …………………………………… 20
    Load Paper  ………………………………………………\
    …………… 22 Loading Paper in the Paper Cassette ………………………………… 23
    Load
    
    ing Paper in the Multi-Purpose Tray  …………………………… 24
    Loading Envelopes or Paper with a Letterhead ……………………… 25
    Setting a Paper Size and Type  ……………………………………… 26
    Switch to the Quiet Mode  …………………………………………… 27
    S w
    
    itch to the Sleep Mode  …………………………………………… 27
    Use the Toner Saver Mode  …………………………………………… 28
    Copy
    Make a Basic Copy  ………………………………………………\
    …… 30
    Copy by Saving Paper ………………………………………………\
    … 31
    Enlarge or Reduce Copies  …………………………………………… 31
    Adjust the Image Quality for Copy …………………………………… 32 Adjusting the density  ………………………………………………\
     32
    Selec
     ting the Document Type  ……………………………………… 32
    Adjusting the sharpness  …………………………………………… 33
    Make Double-Sided Copies (MF4890dw/MF4880dw Only)  ………… 34
    C o
    
    py Multiple Pages onto One Sheet  ……………………………… 35
    Collate Copies ………………………………………………\
    ………… 35
    Copy a Double-Sided ID Card ………………………………………… 36
    View and Cancel Copy Jobs  ………………………………………… 37
    Change the Default Copy Settings …………………………………… 37
    Contents
     
    						
    							7
    Print
    Print a Document  ………………………………………………\
    …… 40
    Enlarge or Reduce a Document  ……………………………………… 40
    Print a Double-Sided Document (MF4890dw/MF4880dw Only)  …… 41
    Print Multiple Pages onto One Sheet ………………………………… 42
    Print a Booklet (MF4890dw/MF4880dw Only)  ……………………… 43
    Print a Poster  ………………………………………………\
    ………… 44
    Add Watermarks to a Printout  ……………………………………… 45
    View and Cancel Print Jobs …………………………………………… 46
    Fax
    Register Numbers in the Address Book ……………………………… 48Registering Numbers to One-Touch Keys  …………………………… 48
    Reg i
    
    stering Numbers to Coded Dialing Codes  ……………………… 49
    Registering Recipients for Group Dialing  …………………………… 50
    Editing and Deleting Registered Destinations  ……………………… 52
    Adjust the Image Quality for Fax  …………………………………… 52 Adjusting the Density  ………………………………………………\
     52
    Se lec
    
    ting the Resolution  …………………………………………… 53
    Adjusting the Sharpness  …………………………………………… 53
    Specifying the Double-Sided Document Format (MF4890dw Only)  … 54
    Changing the Default Settings  ……………………………………… 54
    Send a Fax  ………………………………………………\
    …………… 55 Entering a Fax Number with the Alphanumeric Keys ………………… 55
    Us
    
    ing the One-Touch Keys  ………………………………………… 56
    Using the Coded Dialing Codes……………………………………… 56
    Searching the Address Book  ………………………………………… 57
    Redialing ………………………………………………\
    …………… 57
    Sending a Fax to Multiple Destinations (Sequential Broadcast)  ……… 58
    Sending a Fax to an International Destination (Adding Pauses)  ……… 58
    Calling a Recipient before Sending a Fax  …………………………… 59
    Receive a Fax (Receive Mode) ………………………………………… 60 Using the Machine for Fax Only ……………………………………… 61
    Us
    
    ing the Machine for Faxing and Phoning  ………………………… 61
    Using the Answering Machine  ……………………………………… 62
    Using the Machine Primarily for Phoning  …………………………… 62
    Receiving Faxes in Manual Mode   …………………………………… 63
    Receive a Fax from Memory  ………………………………………… 64 Switching to Memory Lock Mode …………………………………… 64
    Vi
    
    ewing/Canceling/Forwarding Received Fax Documents  ………… 65
    Printing Received Fax Documents …………………………………… 65
    View/Cancel/Forward a Fax Job ……………………………………… 66
    C h
    
    ange the Fax Settings ………………………………………………\
     66
    Changing Fax Sending Settings ……………………………………… 66
    Re st
    
    ricting Fax Sending Functions …………………………………… 68
    Changing Fax RX Settings …………………………………………… 69
    Changing Communication Management Settings  ………………… 70
    (→ p.105)
    You can see frequentely asked 
     questions about the receive mode. 
     
    						
    							8
    Scan
    Understand the Scanning Method …………………………………… 74
    Scan a Document with the Operation Panel ………………………… 75Scanning a Document Using a Shortcut Key ………………………… 77
    Scan a Document with the MF Toolbox ……………………………… 78 Confi guring Scan Settings Using the MF Toolbox  …………………… 80
    Scan a Document with the Scanner Driver  ………………………… 82
    Maintenance and Management
    Clean the Machine  ………………………………………………\
    …… 84 Cleaning the Exterior and Interior  …………………………………… 84
    Cl
    
    eaning the Fixing Unit  …………………………………………… 85
    Cleaning the Platen Glass and Feeder  ……………………………… 86
    Check and Replace Toner Cartridges ………………………………… 87 Checking the Toner Level  …………………………………………… 87
    Co
    
    nserving the Toner to Extend the Life of Toner Cartridges ………… 88
    Replacing the Toner Cartridge  ……………………………………… 88
    Manage Using the Report and List Functions  ……………………… 91
    Co n
    
    fi  gure Settings Using the Remote UI  …………………………… 92
    Tr o u b l e s h o o t i n g
    Clear Jams  ………………………………………………\
    …………… 94
    Clearing Document Jams in the Feeder……………………………… 95
    Cl
    
    earing Paper Jams Inside the Machine  …………………………… 96
    Resolve a Displayed Message ………………………………………… 100
    Resolv e a
    
    n Error Code ………………………………………………\
    … 101
    Improve Output Quality ………………………………………………\
     102
    Resolve a Problem  ………………………………………………\
    …… 104
    FAQ ………………………………………………\
    …………………… 105
    If a Power Failure Occurs ………………………………………………\
     108
    Recycling Used Cartridges  …………………………………………… 108
    The Clean Earth Campaign …………………………………………… 108
    Important Safety Instructions  ……………………………………… 109
    Legal Notices  ………………………………………………\
    ………… 111
    Laser Safety ………………………………………………\
    …………… 114
    (→ p.106)
    You can see frequentely asked 
     questions about the scan function. 
     
    						
    							9
    Learn the Names and Functions of Each Part of the Machine  ……… 10Front Side  ………………………………………………\
    …………… 10
    In
    
    terior ………………………………………………\
    ……………… 12
    Back Side  ………………………………………………\
    …………… 13
    Learn the Functions of the Operation Panel  ………………………… 14
    S w
    
    itch to Copy/Fax/Scan Mode ……………………………………… 16
    Enter Text  ………………………………………………\
    …………… 17
    Set Date and Time  ………………………………………………\
    …… 18
    Place Documents  ………………………………………………\
    …… 19 Placing Documents on the Platen Glass  …………………………… 20
    Pl
    acing Documents in the Feeder …………………………………… 20
    Load Paper  ………………………………………………\
    …………… 22 Loading Paper in the Paper Cassette ………………………………… 23
    Load
    
    ing Paper in the Multi-Purpose Tray  …………………………… 24
    Loading Envelopes or Paper with a Letterhead ……………………… 25
    Setting a Paper Size and Type  ……………………………………… 26
    Switch to the Quiet Mode  …………………………………………… 27
    S w
    
    itch to the Sleep Mode  …………………………………………… 27
    Use the Toner Saver Mode  …………………………………………… 28
    Basic Operation
    This chapter describes overall information about the machine, and how to 
    place the documents and load the paper. Read this chapter fi  rst.
     
    						
    							10
    Document return tray
    Returns documents after 
    scanning.
    Operation panel
    Use the panel to control 
    the machine (
    →P.14 ) .
    Multi-purpose tray
    Load paper one by one manually (→P. 2 4 ) .
    Paper guides
    Adjust these guides to fi t the paper.
    .EX.EX.O
    Learn the Names and Functions of Each Part of the Machine
    Front Side
    Feeder cover
    Open this cover to clear paper jams (→P. 9 5 ) .
    Lift handles (left, right)
    Hold these handles to lift or transport 
    the machine.
    Feeder
    Automatically feeds documents into the 
    machine (
    →P. 2 0 ) .
    Tr ay  e x t e n s i o n
    Pull out to load large size 
    doc
    
    uments.
    Document feeder tray
    Place your documents in 
    thi s
    
     tray.
    Document guides
    Adjust these guides to fi t the document.
     
    						
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