Canon Imageclass Mf4880dw User Guide
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Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read zImportant Safety Instructions z first :p.. Keep this manual for future reference. For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM.
2 Manuals for the Machine Starter Guide The Starter Guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine. Wireless LAN Setting Guide (MF4890dw/MF4880dw Only) This manual describes Wireless LAN setup procedures and causes and countermeasures for trouble you might face during the setup. Be sure to read this manual before using the machine. e-Manual The e-Manual includes information about all functions and confi gurations of the machine. This manual is included on the User Software CD-ROM. Use the e-Manual’s search function to easily fi nd the information you want. Basic Operation Guide The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions. This Manual For Macintosh Users The examples shown in this manual are based on the operation in the Windows environment. To view how to use printer driver, fax driver, and scanner driver, refer to the driver guides included in the User Software CD-ROM and the driver’s help. Displaying Driver Guides To view the Driver Guides, double-click the HTML fi les from the following folders on the User Software CD-ROM. • Canon MF Printer Driver Installation Guide [Documents ] [Print ] [ Guide ] [index.html ] • Canon Fax Driver Installation Guide [Documents ] [Fax ] [Guide ] [ index.html ] • Canon Scanner Driver Guide [Documents ] [Scan ] [Guide ] [ index.html ] Displaying from Driver’s Help System From each driver panel, click []
3 How to Use This Manual Symbols Used in This Manual WARNINGIndicates a situation that may lead to death or injury to persons. T o u se the machine safely, always pay attention to these warnings. CAUTION Indicates a situation that may lead to injury to persons or damage to e q uipment. To use the machine safely, always pay attention to these cautions. Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations. IMPORTANTIMPORTANT Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property. Indicates a clarifi cation of an operation or additional explanations for a procedure. Reading these notes is highly recommended. Keys and Buttons Used in This Manual In this manual, the following styles are used to represent keys, messages on the display, and buttons or other items on a computer screen. • Operation panel keys: [Key icon] (Key name) Example: [ ] (Stop) • Display: < Message > Example: < Specify Destination > • Buttons and items on a computer screen: [ Item] Example: [ Preference ] Illustrations Used in This Manual Illustrations Used in This Manual Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only one mac hine, this will be clearly indicated in the manual (for example, “MF4880dw”). Displays Used in This Manual The display shown in this manual is the factory preset display for the MF4890dw. D e pending on the system confi guration and product purchased, the appearance of the display may diff er.
4 Fax One-touch/Coded/Group Dialing → P. 4 8 Specify fax destinations using one- touch keys, coded dial, and group dial. Adjusting Quality Adjust image quality by setting the density, resolution, and sharpness. • Copy → P. 3 2 • Fax → P. 5 2 2-Sided Printing* Print copies, received faxes, or documents on both sides of paper. • Copy → P. 3 4 • Print → P. 41 • Fax → P. 6 9 Multiple Documents onto Single Page Print multiple pages onto a single page. • Copy → P. 3 5 • Print → P. 4 2 Enlarging and Reducing • Copy → P. 3 1 • Print → P. 4 0 .EX.EXPOMZ Main Functions
5 Copy Collating Copies → P. 3 5 Collate copies when copying multiple documents. Copying ID Card → P. 3 6 Copy both sides of an ID card onto a single page. Print Booklet Printing* → P. 4 3 • Combine two pages onto a single page, and then print on both sides. • Make a booklet by folding printouts in half and binding. Poster Printing → P. 4 4 • Magnify and divide a single-paged image to print on multiple sheets of paper. • Make a poster by combining the prints together. Watermark Printing → P. 4 5 Add watermarks, such as “COPY” or “DRAFT”, to the document. Scan Scanning using the Operation Panel → P. 7 5 Select a computer to save scanned images in and scan images directly from the operation panel. Remote Scanning from Computers → P. 7 8 Set to use the remote scan from the machine, and then scan images from a computer using the MF Toolbox. Receiving in the Memory → P. 6 4 • Store received faxes in the memory. • Print or forward the received fax after confi rming the sender. Sequential Broadcasting → P. 5 8 Send the same document to multiple destinations at a time. 1 2 Polling Receiving → Retrieve pre-loaded documents from a sender’s fax machine. .EX.EXPOMZ
6 Basic Operation Learn the Names and Functions of Each Part of the Machine ……… 10Front Side ………………………………………………\ …………… 10 In terior ………………………………………………\ ……………… 12 Back Side ………………………………………………\ …………… 13 Learn the Functions of the Operation Panel ………………………… 14 S w itch to Copy/Fax/Scan Mode ……………………………………… 16 Enter Text ………………………………………………\ …………… 17 Set Date and Time ………………………………………………\ …… 18 Place Documents ………………………………………………\ …… 19 Placing Documents on the Platen Glass …………………………… 20 Pl acing Documents in the Feeder …………………………………… 20 Load Paper ………………………………………………\ …………… 22 Loading Paper in the Paper Cassette ………………………………… 23 Load ing Paper in the Multi-Purpose Tray …………………………… 24 Loading Envelopes or Paper with a Letterhead ……………………… 25 Setting a Paper Size and Type ……………………………………… 26 Switch to the Quiet Mode …………………………………………… 27 S w itch to the Sleep Mode …………………………………………… 27 Use the Toner Saver Mode …………………………………………… 28 Copy Make a Basic Copy ………………………………………………\ …… 30 Copy by Saving Paper ………………………………………………\ … 31 Enlarge or Reduce Copies …………………………………………… 31 Adjust the Image Quality for Copy …………………………………… 32 Adjusting the density ………………………………………………\ 32 Selec ting the Document Type ……………………………………… 32 Adjusting the sharpness …………………………………………… 33 Make Double-Sided Copies (MF4890dw/MF4880dw Only) ………… 34 C o py Multiple Pages onto One Sheet ……………………………… 35 Collate Copies ………………………………………………\ ………… 35 Copy a Double-Sided ID Card ………………………………………… 36 View and Cancel Copy Jobs ………………………………………… 37 Change the Default Copy Settings …………………………………… 37 Contents
7 Print Print a Document ………………………………………………\ …… 40 Enlarge or Reduce a Document ……………………………………… 40 Print a Double-Sided Document (MF4890dw/MF4880dw Only) …… 41 Print Multiple Pages onto One Sheet ………………………………… 42 Print a Booklet (MF4890dw/MF4880dw Only) ……………………… 43 Print a Poster ………………………………………………\ ………… 44 Add Watermarks to a Printout ……………………………………… 45 View and Cancel Print Jobs …………………………………………… 46 Fax Register Numbers in the Address Book ……………………………… 48Registering Numbers to One-Touch Keys …………………………… 48 Reg i stering Numbers to Coded Dialing Codes ……………………… 49 Registering Recipients for Group Dialing …………………………… 50 Editing and Deleting Registered Destinations ……………………… 52 Adjust the Image Quality for Fax …………………………………… 52 Adjusting the Density ………………………………………………\ 52 Se lec ting the Resolution …………………………………………… 53 Adjusting the Sharpness …………………………………………… 53 Specifying the Double-Sided Document Format (MF4890dw Only) … 54 Changing the Default Settings ……………………………………… 54 Send a Fax ………………………………………………\ …………… 55 Entering a Fax Number with the Alphanumeric Keys ………………… 55 Us ing the One-Touch Keys ………………………………………… 56 Using the Coded Dialing Codes……………………………………… 56 Searching the Address Book ………………………………………… 57 Redialing ………………………………………………\ …………… 57 Sending a Fax to Multiple Destinations (Sequential Broadcast) ……… 58 Sending a Fax to an International Destination (Adding Pauses) ……… 58 Calling a Recipient before Sending a Fax …………………………… 59 Receive a Fax (Receive Mode) ………………………………………… 60 Using the Machine for Fax Only ……………………………………… 61 Us ing the Machine for Faxing and Phoning ………………………… 61 Using the Answering Machine ……………………………………… 62 Using the Machine Primarily for Phoning …………………………… 62 Receiving Faxes in Manual Mode …………………………………… 63 Receive a Fax from Memory ………………………………………… 64 Switching to Memory Lock Mode …………………………………… 64 Vi ewing/Canceling/Forwarding Received Fax Documents ………… 65 Printing Received Fax Documents …………………………………… 65 View/Cancel/Forward a Fax Job ……………………………………… 66 C h ange the Fax Settings ………………………………………………\ 66 Changing Fax Sending Settings ……………………………………… 66 Re st ricting Fax Sending Functions …………………………………… 68 Changing Fax RX Settings …………………………………………… 69 Changing Communication Management Settings ………………… 70 (→ p.105) You can see frequentely asked questions about the receive mode.
8 Scan Understand the Scanning Method …………………………………… 74 Scan a Document with the Operation Panel ………………………… 75Scanning a Document Using a Shortcut Key ………………………… 77 Scan a Document with the MF Toolbox ……………………………… 78 Confi guring Scan Settings Using the MF Toolbox …………………… 80 Scan a Document with the Scanner Driver ………………………… 82 Maintenance and Management Clean the Machine ………………………………………………\ …… 84 Cleaning the Exterior and Interior …………………………………… 84 Cl eaning the Fixing Unit …………………………………………… 85 Cleaning the Platen Glass and Feeder ……………………………… 86 Check and Replace Toner Cartridges ………………………………… 87 Checking the Toner Level …………………………………………… 87 Co nserving the Toner to Extend the Life of Toner Cartridges ………… 88 Replacing the Toner Cartridge ……………………………………… 88 Manage Using the Report and List Functions ……………………… 91 Co n fi gure Settings Using the Remote UI …………………………… 92 Tr o u b l e s h o o t i n g Clear Jams ………………………………………………\ …………… 94 Clearing Document Jams in the Feeder……………………………… 95 Cl earing Paper Jams Inside the Machine …………………………… 96 Resolve a Displayed Message ………………………………………… 100 Resolv e a n Error Code ………………………………………………\ … 101 Improve Output Quality ………………………………………………\ 102 Resolve a Problem ………………………………………………\ …… 104 FAQ ………………………………………………\ …………………… 105 If a Power Failure Occurs ………………………………………………\ 108 Recycling Used Cartridges …………………………………………… 108 The Clean Earth Campaign …………………………………………… 108 Important Safety Instructions ……………………………………… 109 Legal Notices ………………………………………………\ ………… 111 Laser Safety ………………………………………………\ …………… 114 (→ p.106) You can see frequentely asked questions about the scan function.
9 Learn the Names and Functions of Each Part of the Machine ……… 10Front Side ………………………………………………\ …………… 10 In terior ………………………………………………\ ……………… 12 Back Side ………………………………………………\ …………… 13 Learn the Functions of the Operation Panel ………………………… 14 S w itch to Copy/Fax/Scan Mode ……………………………………… 16 Enter Text ………………………………………………\ …………… 17 Set Date and Time ………………………………………………\ …… 18 Place Documents ………………………………………………\ …… 19 Placing Documents on the Platen Glass …………………………… 20 Pl acing Documents in the Feeder …………………………………… 20 Load Paper ………………………………………………\ …………… 22 Loading Paper in the Paper Cassette ………………………………… 23 Load ing Paper in the Multi-Purpose Tray …………………………… 24 Loading Envelopes or Paper with a Letterhead ……………………… 25 Setting a Paper Size and Type ……………………………………… 26 Switch to the Quiet Mode …………………………………………… 27 S w itch to the Sleep Mode …………………………………………… 27 Use the Toner Saver Mode …………………………………………… 28 Basic Operation This chapter describes overall information about the machine, and how to place the documents and load the paper. Read this chapter fi rst.
10 Document return tray Returns documents after scanning. Operation panel Use the panel to control the machine ( →P.14 ) . Multi-purpose tray Load paper one by one manually (→P. 2 4 ) . Paper guides Adjust these guides to fi t the paper. .EX.EX.O Learn the Names and Functions of Each Part of the Machine Front Side Feeder cover Open this cover to clear paper jams (→P. 9 5 ) . Lift handles (left, right) Hold these handles to lift or transport the machine. Feeder Automatically feeds documents into the machine ( →P. 2 0 ) . Tr ay e x t e n s i o n Pull out to load large size doc uments. Document feeder tray Place your documents in thi s tray. Document guides Adjust these guides to fi t the document.