Canon Fax L390 User Guide

							Checking the Status of Copy, Fax, Print and Report Jobs
12-2
System Monitor12
Confirming Transmission Results and Sending Reservation
Follow the procedure below to confirm the sending or receiving results and sending reservation 
(automatic redialing and delayed sending).1
Press [System Monitor] repeatedly until  is displayed.
2
Press [ (-)] or [ (+)] to select  ➞ press [OK].
The sending result and reservation can be confirmed by checking the sending time,  or fax number.
3
Press [ (-)] or [ (+)] to confirm the sending result and reservation.NOTE•To return to standby mode, press [Stop/Reset].•If you perform the procedure above when there is no sending reservation and transmission jobs,  will appear, and the display will return to the display shown in step 2.
Deleting a Fax Job
Follow the procedure below to delete the documents waiting to be sent by automatic redialing or 
delayed sending.1
Press [System Monitor] repeatedly until  is displayed.
2
Press [ (-)] or [ (+)] to select  ➞ press [OK].
3
Use the numeric buttons to enter the transmission number of the fax job you want to delete ➞ press [OK].NOTEYou can check the transmission number of the reserved fax job by printing the DOCUMENT MEMORY LIST. (See  
p. 13-14.)
4
If you want to delete the fax job, press [  (-)] for .
If you change your mind and do not want to delete the fax job, press [  (+)] for .15:34 0010 TX STNDBY
[  01]CANON USA
➞
OK TO DELETE?
 < YES         NO >
TX RX NO.       0055
 
						

							Checking the Status of Copy, Fax, Print and Report Jobs
12-3
System Monitor12
Confirming and Deleting a Copy Job
1
Press [System Monitor] repeatedly until  is displayed.NOTEIf there is no job,  is displayed.
2
Press [ (-)] or [ (+)] to confirm the job number, and the quantity of copies.
 
3
If you want to delete the copy job, press [OK].
4
If you decide to delete the job, press [ (-)] for .NOTETo cancel deleting the job, press [ (+)]
 for .
Once the job is deleted, the job cannot be restored.
Confirming and Deleting a Print Job
1
Press [System Monitor] three times.NOTEIf there is no job,  is displayed.
2
Press [ (-)] or [ (+)] to confirm the file name.
3
If you want to delete the print job, press [OK].COPY STATUS  
 0003         03 02CANCEL COPYING?
 < YES         NO >PRINT STATUS
-------------
FILE NAME
CANCEL PRINTING?
 < YES         NO >
 
						

							Checking the Status of Copy, Fax, Print and Report Jobs
12-4
System Monitor12
4
If you decide to delete the print job, press [ (-)] for .NOTE•To cancel deleting the job, press [ (+)] for . Once the job is deleted, the job cannot be restored. •The LCD can display characters in ASCII cord. Using characters other than those in ASCII cord may have the LCD 
display garbled characters. 
Confirming and Deleting a Report Job 
1
Press [System Monitor] four times.NOTEIf there is no job,  is displayed.
2
If there is one report job and if you want to delete it, press [OK].
3
If you decide to delete the job, press [ (-)] for .
4
If there are multiple report jobs, press [ (-)] or [ (+)] to select the job you want to delete.
5
Press [OK].
6
If you decide to delete the job, press [ (-)] for .NOTETo cancel deleting the job, press [ (+)] for . Once the job is deleted, the job cannot be restored. CANCEL REPORT?
 < YES         NO >REPORT STATUS
 02 USER DATA LISTCANCEL REPORT?
 < YES         NO >
 
						

							CHAPTER
Activity Report
13-1
13
Reports and Lists
This chapter describes how to print reports and lists. 
Activity Report
The Activity Report is printed out automatically by the machine after every 20 transactions. This report 
lists the details of the documents you have sent or received so that you can keep track of the 
transaction operations your machine has performed.•Machine prints sending and receiving transactions together in the same report.•When sending a document to many locations (Broadcast), the transaction number will be the same 
for each transmission in the group.
You can also print the Activity Report manually if you want to check the report before the 20 
transactions are completed. Follow this procedure to print the Activity Report.1
Press [FAX].
If you are already in the Fax standby mode, you can skip this step.
2
Open One-Touch Speed Dial panel ➞ press [Report]. 
3
Press [OK].
The machine prints the ACTIVITY REPORT and the LCD returns to standby mode.REPORT
 1.ACTIVITY REPORT
31/12 2005  09:58  FAX
 123xxxx  WORLD ESTATE,INC.  001
ACTIVITY REPORT
  ST.    TIME   DESTINATION  TEL/ID             NO  .  MODE  PGS  .  RESULT
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
❉❉❉❉❉❉
 ❉12/31 08:28
 ADAM  BOOK.CPA
  
732  2233
 
0007 TRANSMIT ECM
 1 
OK 0006
 
❉12/31 08:49
 BELZER.INC.
  
1  213  978  3314
 5005 
AUTO RX  ECM
 1 
NG 0020
                    1   STOP
 ❉12/31 09:08
 R.LOUIS  
1  213  978  3314
 0008 
TRANSMIT
  2 
NG 0000
                    0   #0995
 
12/31 09:34
 ADAM  BOOK.CPA 
 732  2233
 0009 
TRANSMIT
  1 
OK 0018
      
3333❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
IF MARKED WITH AN 
❉  
IT ALREADY HAS BEEN PRINTED OUT.
TRANSACTION NUMBER
ERROR CODE
 
						

							Activity Report
13-2
Reports and Lists13
Department ID Report
If you set up Department ID Management, and the activity report feature is turned ON, transactions are 
listed by department in the Department ID report shown below. (See Chapter 9, “Restricting the Use of 
the Machine.”)
31/12 2005  09:58  FAX
 123xxxx  WORLD ESTATE,INC.  001
ACTIVITY REPORT❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
❉❉❉❉❉❉
 ❉31/12 08:28
 ADAM  BOOK.CPA
  
732  2233
 
0007 TRANSMIT ECM
 1 
OK 0006
 
❉31/12 08:49
 BELZER.INC.
  
1  213  978  3314
 5005 
AUTO RX  ECM
 1 
NG 0020
                    1   STOP
 ❉31/12 09:08
 R.LOUIS  
1  213  978  3314
 0008 
TRANSMIT
  2 
NG 0000
             0 #995
 
31/12 09:34
 ADAM  BOOK.CPA 
 732  2233
 0009 
TRANSMIT
  1 
OK 0018
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
  ST.    TIME   DESTINATION  TEL/ID             NO  .  MODE  PGS  .  RESULT
IF MARKED WITH AN 
❉  
IT ALREADY HAS BEEN PRINTED OUT.
TRANSACTION NUMBER
ERROR CODE DEPARTMENT ID
DEPT.  ID :
 0 0 0 1111
  ST.    TIME   DESTINATION  TEL/ID             NO  .  MODE PGS . RESULT
DEPT.  ID :
 0002222
  ST.    TIME   DESTINATION  TEL/ID             NO  .  MODE PGS . RESULT
DEPT.  ID :
 0000000THE TRANSACTION MADE WHILE DEPARTMENT ID 
MANAGEMENT IS OFF IS DEVIDED INTO DEPT. ID:0000000
 
						

							Transmission (TX) Reports
13-3
Reports and Lists13
Transmission (TX) Reports
The machine normally prints a report only when an error occurs during sending (ERROR TX 
REPORT). However, you can set the machine to print a report every time you send a document (TX 
REPORT).
If you send a document using memory, you can also select whether the first page of the document is 
printed with the report. See “1.TX REPORT” in the  menu on p. 16-7 for details 
on setting these options.
Error TX Report
 DEPT ID is listed only while the department ID management is ON.
ST. TIME Represents the time the last attempt was made to transmit a document.
TIME USE Represents the amount of time it took during the last attempt to transmit. Please note that 
the usage time does not reflect the total usage time used to transmit all pages of the 
document when “retry” occurs. By printing an ACTIVITY REPORT and matching the 
transaction number of the TX REPORT with a transaction number in the ACTIVITY 
REPORT you can find out exactly how many attempts were made to send the document, 
how many pages were sent in each attempt as well as the usage time for each attempt.
PAGES SENT Represents the number of pages that were successfully transmitted.
RESULT  OK means that all pages were transmitted either during the first attempt or after the first 
or second retry.
NG means that either some or no pages were transmitted after 2 retries.
 TX  FUNCTION 
 WA S  NOT  COMPLETED 
 TX/RX  NO 
0006
 DEPT. ID 
000111
  DESTINATION  TEL  # 
1  213  978  3314 
    
  DESTINATION  ID  JOHN  BARRISTER
  ST.   TIME 
31/12 10:30
  TIME  USE 
00’00
  PAGES   SENT     
0
 RESULT  NG  STOP
ERROR  TX  REPORT
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉ ❉❉❉❉❉❉
31/12 2005  10:32    FAX  123xxxx  WORLD ESTATE,INC.  001
 
						

							Transmission (TX) Reports
13-4
Reports and Lists13
TX Report
 DEPT ID is listed only while the department ID management is ON.
Multi TX/RX Report
If you used sequential broadcasting to send a document, the MULTI TX/RX REPORT is printed.
If you set your machine to print activity reports (TX REPORT or RX REPORT) and then use sequential 
broadcasting or polling reception with multiple parties, multi-activity report will be printed instead of the 
activity report (Sending or Receiving). See , on p. 16-7.
DEPT ID is listed only while the department ID management is ON.
THE SLEREXE COMPANY LIMITED
SAPORS LANEBOOLEDORSETBH25 8ERTELEPHONE BOOLE (945 13) 51617 – FAX 123456
Our Ref. 350/PJC/EAC December 27, 2005 
Dr. P. N. Cundall,
Mining Surveys Ltd.,
Holroyd Road,
Reading,
Berks.
WHEN YOU 
SET THE FAX 
TO PRINT 
THE FIRST 
PAGE OF THE 
DOCUMENT
 TRANSMISSION  OK TX/RX  NO
 0006
 
DEPT. ID
 0 0 0 1111
 
DESTINATION TEL #
 
20 545 8545
 DESTINATION ID  JOHN  BARRISTER ST.  TIME
 31/12 09:48
 
TIME USE
 00’16
 
PAGES  SENT
     1
 
RESULT OK
TX  REPORT
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
❉❉❉❉❉❉
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
31/12 2005  09:49  FAX
 123xxxx WORLD ESTATE,INC.  001
  TX/RX  NO
 0013 
 
PGS.  1
 DEPT. ID
 0 0 0 1111   
 
 TX/RX  INCOMPLETE
 
   _____
 
 
TRANSACTION   OK
 
   [ 
    01]732 2233 
JOHN BARRISTER
   [ 
    03]1 914 438 3619 
SEYMOUR  GREEN
 ERROR INFORMATION
 
   _____
MULTI  TX/RX  REPORT
31/12 2005  09:58  FAX
 123xxxx  WORLD ESTATE,INC.  001
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
❉❉❉❉❉❉
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
 
						

							Reception (RX) Report
13-5
Reports and Lists13
Reception (RX) Report
Normally the machine does not print a reception report (RX REPORT) unless you set it to do so.
You can set the machine to print the RX REPORT every time you receive a document or only if an error 
occurs during receiving. See p. 16-8 for details on setting this option.
 
RECEPTION
  OK 
 
TX/RX  NO
 
5008
  
  DESTINATION  TEL #
  1  213  978  3314  
 
DESTINATION  ID 
  ST.  TIME
 31/12 09:07
 
TIME USE
 00’17
 
PGS. 
     1
 
RESULT OK
RX  REPORT
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
❉❉❉❉❉❉
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
31/12 2005  09:58  FAX
 123xxxx  WORLD ESTATE,INC.  001
 
						

							Memory Clear Report
13-6
Reports and Lists13
Memory Clear Report
If you experience a power failure, all documents stored in memory can be saved for up to approx. 1 
hour. If power is not restored to the fax within 1 hour, the documents in memory will be lost. If this time 
limit has elapsed before power is restored to the fax, as soon as power is restored a list of documents 
deleted from the memory as a result of the power failure is printed automatically.
NOTEIf there are one or more documents in the image memory when the power is cut off, the machine will print the 
Memory Clear Repor t when the power is restored unless the machine is running out of paper or toner. 
  TX/RX  NO  MODE  DESTINATION TEL/ID  PGS.  SET TIME  ST. TIME  0001  DELAYED TX  [     01] ADAM BOOKS.CPA  1  30/12  10:07  23:30
  0002  TRANSMIT  [     02] JOHN BARRISTER  3  30/12  10:26 
MEMORY CLEAR REPORT
MEMORY FILES DELETED
31/12 2005  10:32    FAX  123xxxx  WORLD ESTATE,INC.  001
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
❉❉❉❉❉❉
❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉❉
 
						

							Speed Dialing Lists
13-7
Reports and Lists13
Speed Dialing Lists
Your machine can print speed dialing lists. These lists allow you to review the numbers and names 
registered under One-Touch Speed Dial buttons and Coded Speed Dialing codes (including Group 
Dialing numbers).
Follow this procedure to print the lists.1
Press [Menu].
2
Press [ (-)] or [ (+)] to select  ➞ press [OK].
3
Press [ (-)] or [ (+)] to select  ➞ press [OK].
4
Press [ (-)] or [ (+)] to select the list you want to print ➞ press [OK].
You can select from the following:
- 
- 
- 
If you selected  or , press [ (-)] or [ (+)] to select  or  depending on what order you want the destinations to be printed:
Select  to print the list in key number order ➞ press [OK].
-or-
Select  to print the list with the names of the destinations in alphabetical order ➞ press [OK].
The machine prints the list and the LCD returns to standby mode.NOTEYou can also print the list using [Report]. Open One-Touch Speed Dial panel 
➞ press [Repor t] 
➞ select  
➞ press [ (-)] or [ (+)] to select a report you want to print out 
➞ press [OK].