Canon Fax L390 User Guide

							Restricting Machine Operation (Department ID Management)
9-9
Restricting the Use of the Machine9
Checking and Clearing the Counter Information
This section describes how to check and clear the counter information for each department.1
Press [Menu].
2
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
3
If the prompt  is displayed, enter the System Administrator’s password using the numeric 
keys ➞ press [OK].
4
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
5
Press [ (-)] or [ (+)] to display  ➞ press [OK].
6
Press [ (-)] or [ (+)] until  appears ➞ press [OK] twice.
●To check the print counter:
❑
Press [ (-)] or [ (+)] until  appears ➞ press [OK].NOTEIf you have not set the TX limit, nothing will be displayed as “Limit.”  (See “Setting Operation Restrictions,” on p. 
9-4.)❑
Press [ (-)] or [ (+)] to scroll through the Department IDs.
●To check the transmission counter:
❑
Press [ (-)] or [ (+)] until  appears ➞ press [OK].SYSTEM SETTINGS 
PASSWORD     DEPT.ID MANAGEMNT 
                  ONPRINT COUNT  1111111 
       000001/100000
Department ID
Number of 
Printed Pages
Limit
SEND COUNT   1111111 
       000001/100000
Department ID
Number of 
Printed Pages
Limit
 
						

							Restricting Machine Operation (Department ID Management)
9-10
Restricting the Use of the Machine9
NOTEIf you have not set the TX limit, nothing will be displayed as “Limit.”  (See “Setting Operation Restrictions,” on p. 
9-4.)❑
Press [ (-)] or [ (+)] to scroll through the Department IDs.
7
To reset the counter, press [Menu] twice ➞ press [ (-)] or [ (+)] until  appears ➞ 
press [OK].
8
Press [ (-)] or [ (+)] to display  or  ➞ press [OK].
To reset the counter, select .
If you do not want to reset the counter, select .
9
Press [Stop/Reset] to return to standby mode.COUNT RESET 
 1.ON
 
						

							CHAPTER
Special Dialing
10-1
10
Special Features
This chapter describes the special features of the machine.
Special Dialing
This section explains special dialing features, such as dialing through a switchboard and dialing 
international numbers.
Dialing Through a Switchboard
A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected 
through a PBX or other telephone switching system, you have to dial the outside line access number 
first, and then dial the number of the party you are calling.
You can register the type of access and the outside line access number under [R], so that you only have 
to press [R] before dialing the number you wish to reach. Follow the instructions below to register [R].Registering the Access Type and Outside Line Access Number 
Under the R button1
Press [Menu].
2
Press [ (-)] or [ (+)] to select  ➞ press [OK] twice.
3
Press [ (-)] or [ (+)] to select  ➞ press [OK].
 
						

							Special Dialing
10-2
Special Features10
4
Press [ (-)] or [ (+)] to select  ➞ press [OK].
5
Press [ (-)] or [ (+)] to select the access type of your switching system ➞ press [OK].
■If you selected , go to step 8:
If you selected , go to step 6:
6
Press the numeric buttons to enter the outside line access number.
For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.
7
Press [Redial/Pause] to enter a pause ➞ press [OK].NOTEIf you select , you can set a number up to 20 digits long, including the “P” at the end.
8
Press [Stop/Reset] to return to standby mode.
Dialing Long Distance
When you register a long distance number, you may have to insert a pause either within or after the 
number. For long distance dialing, the location and length of the pause may differ depending on the 
telephone system.How to Enter PausesUse this procedure to enter pauses within or at the end of numbers.1
During dialing registration, when you come to a step that asks you to enter a number for dialing, use the 
numeric buttons to enter the number.R-KEY SETTING
                 PBX
➞
PBX
             HOOKING
PREFIX
              123456PREFIX
             123456P
➞
FAX SETTINGS
 2.REPORT SETTINGS
 
						

							Special Dialing
10-3
Special Features10
2
To enter a pause within a number, press [Redial/Pause].•To enter a pause at the end of a number, press [Redial/Pause] ➞ press [OK].•A pause entered within a number (p) is 4 seconds long.•If necessary, you can adjust the length of a pause within a number. See p. 16-8 ( setting) for 
more details.•To make a longer pause within a number, press [Redial/Pause] again. Each pause adds 2 seconds to the length 
of the pause.•A pause at the end of a number (P) is fixed to 10 seconds.
Using Tone Dialing On a Pulse Line
Even if you have a pulse line, the machine enables you to use tone dialing once you have connected to 
the number you are calling. This allows you to take advantage of many services that require tones, 
such as selecting options from telephone “touch-line” services.1
Press [FAX].
If you are already in the Fax standby mode, you can skip this step.
2
Lift the handset if you have installed the optional handset.
-or-
Press [Hook].
The In Use/Memory indicator blinks green and you will hear the dial tone.
3
Dial the telephone number using the numeric buttons.
The machine connects using the pulses required by your phone line.
4
Press [ ] to switch to tone dialing.•When [ ] is pressed,  is displayed in the LCD.•Numbers entered after pressing [ ] will be dialed using tone dialing.
5
When you have finished, hang up the handset.
-or-
Press [Hook].
 
						

							Restricting Use of the Machine
10-4
Special Features10
Restricting Use of the Machine
If you do not want unauthorized people to be able to make calls, set the  feature to 
‘ON’. Calls are restricted when you make calls using the handset or [Hook].
Enabling Restriction of Your Machine
Follow this procedure to enable restriction of your machine.1
Press [Menu].
2
Press [ (-)] or [ (+)] to select  ➞ press [OK].
3
Press [ (-)] or [ (+)] to select  ➞ press [OK].
4
Press [ (-)] or [ (+)] to select  ➞ press [OK].
5
Press [ (-)] or [ (+)] to select  ➞ press [OK].NOTEThe display contents differ depending on the country.
6
Press [Stop/Reset] to return to standby mode.
Restriction of the machine is now enabled. No one can make calls. (This setting does not restrict incoming calls 
or faxes.)LOCK PHONE
                  ON
➞
SYSTEM SETTINGS
 4.COUNTRY SELECT
 
						

							Restricting Use of the Machine
10-5
Special Features10
Canceling Restriction of Your Machine
Follow this procedure to cancel restriction of your machine.1
Follow steps 1 to 4 of “Enabling Restriction of Your Machine,” on p. 10-4.
2
Press [ (-)] or [ (+)] to select  ➞ press [OK].NOTEThe display contents differ depending on the country.
3
Press [Stop/Reset] to return to standby mode.
Restriction of the machine is now disabled. Anyone can make calls.LOCK PHONE
                 OFF
➞
SYSTEM SETTINGS
 4.COUNTRY SELECT
 
						

							Using Memory Lock
10-6
Special Features10
Using Memory Lock
Normally, a document prints as soon as you receive it. However, there may be occasions when you 
want the machine to store all documents in memory until you are ready to print them. Locking the 
machine to receive and store all documents in memory is called “Memory Lock.”
You may want to turn Memory Lock ‘ON’ when the machine is left unattended at night, or over long 
holidays, to prevent a large volume of printed documents from collecting in the paper output trays. After 
you return to the office, you can review the contents of the memory, and enter the memory lock 
password to print all of the documents stored in memory.
Turning Memory Lock ON and Setting the Password
After Memory Lock is turned ‘ON’, the machine automatically enters the Memory Lock mode. The 
documents received when the machine is in the Memory Lock mode are stored in memory until you 
unlock the memory with a password and print them.
Follow this procedure to turn the Memory Lock ‘ON’, and define the password.1
Press [Menu].
2
Press [ (-)] or [ (+)] to select  ➞ press [OK].
3
Press [ (-)] or [ (+)] to select  ➞ press [OK].
4
Press [ (-)] or [ (+)] to select  ➞ press [OK].
5
Press [ (-)] or [ (+)] to select  ➞ press [OK].
6
Press [ (-)] or [ (+)] to display the desired Memory Lock setting ➞ press [OK].
 
						

							Using Memory Lock
10-7
Special Features10
The MEMORY LOCK RX menu includes the following items:
The factory default setting is in bold face.
7
Press [Stop/Reset] to return to standby mode.
Turning Memory Lock OFF and Printing Documents
Follow this procedure to turn the Memory Lock ‘OFF’ and print the documents received in memory.1
When the Memory Lock mode is ‘ON’, the message  is displayed on the LCD.
2
Follow the steps 1 to 5 of “Turning Memory Lock ON and Setting the Password” on p. 10-6 to turn the 
Memory Lock ‘OFF’.
If you have not set the memory lock password (see step 6 in “Turning Memory Lock ON and Setting the 
Password” on p. 10-6), the LCD display shows . The setting is completed and the documents 
received in memory are printed.
3
If a memory lock password has been set, enter the memory lock password using the numeric keys ➞ 
press [OK].
When you press [OK], all the documents received in memory while the machine was in the Memory Lock mode 
are printed. The memory lock mode is deactivated. 
If you forget your password, your machine will require service to disable this feature.
Setting
Description
1.MEM LOCK PASSWORD 0 to 9999999
This password protects the Memory Lock 
settings.
Setting a password is recommended. You 
must use this password to unlock the 
memory so you can print documents stored 
in memory.
Use the numeric buttons to enter a 
password (up to seven digits) ➞ press [OK].
2.REPORT Sets the machine to print reports. This 
setting affects only reports that print 
automatically, such as an Activity Report.
OUTPUT NONo report prints while in the Memory Lock 
mode.
OUTPUT YES A report prints while the machine is in the 
Memory Lock mode.
 
						

							CHAPTER
Making Copies
11-1
11
Making Copies
This chapter describes how to make copies with your machine.
Making Copies
One of the machine’s convenient features is its ability to make up to 99 high-quality copies of a 
document. To make copies, do the following:1
Load the document in the ADF.
For details on how to place or load documents, see “Loading Documents in the ADF” on p. 6-3.
2
Press [COPY].
If you are already in the Copy standby mode, you can skip this step.
3
Use the numeric buttons to enter the number of copies.
You can set up to 99 copies.
4
Adjust any necessary settings for your document.•Press [Image Quality] to select the scanning resolution. (See “Adjusting the Image Quality (Resolution),” on 
p.11-6.)•Press [Exposure] to select the scanning exposure. (See “Adjusting the Exposure (Density),” on p.11-6.)•Press [Enlarge/Reduce] to select the copy ratio. (See “Setting Enlarging/Reducing,” on p.11-4.)
5
Press [Start].NOTETo cancel copying, press [Stop/Reset].