Canon Fax L390 User Guide

							Setting Up Polling Sending
8-5
Setting Up and Using Polling8
Changing the Polling Box Settings
Follow this procedure to change the settings of a polling box.1
Press [Menu]. 
2
Press [ (-)] or [ (+)] to select  ➞ press [OK].
3
Press [ (-)] or [ (+)] to select  ➞ press [OK].
4
Press [ (-)] or [ (+)] to select  ➞ press [OK].
5
Enter the password (up to 7 digits) using the numeric buttons ➞ press [OK].
If you have not previously set a password, skip this step, and go to step 6.For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.
6
Press [ (-)] or [ (+)] to display the setting you want to change ➞ press [OK].
To change the settings for an item, follow the same procedure you used for the initial setup of the polling box. (See  
“Setting Up a Polling Box,” on p. 8-3.)NOTE•To change the password, you have to first enter the old password (it is not displayed as you enter it) 
➞ press 
[OK] 
➞ enter a new password (it is displayed as you enter it) 
➞ press [OK].
•If you forget your password, your machine will require service to disable this feature.
7
When you are finished making changes, press [Stop/Reset] to return to standby mode.CHANGE DATA
PASSWORD     
➞
CHANGE DATA
 1.FILE NAME
 
						

							Setting Up Polling Sending
8-6
Setting Up and Using Polling8
Deleting a Polling Box
Follow this procedure to cancel a polling box.
NOTEYou cannot cancel a polling box when the polling box is holding a document for polling sending.
1
Press [Menu]. 
2
Press [ (-)] or [ (+)] to select  ➞ press [OK].
3
Press [ (-)] or [ (+)] to select  ➞ press [OK].
4
Press [ (-)] or [ (+)] to select  ➞ press [OK].
5
Enter the password (up to 7 digits) using the numeric buttons ➞ press [OK].
If you have not previously set a password, skip this step, and go to step 6.
For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.
The polling box is deleted.NOTEIf there is any document stored in the polling box, you cannot delete the polling box and the message  appears on the LCD display. If you want to delete the polling box, delete the document stored in the 
polling box first, then perform the procedure described above. For details on how to delete documents stored in 
memory, see “Deleting a Fax Job,” on p. 12-2.
6
Press [Stop/Reset] to return to standby mode.DELETE FILE
PASSWORD     
➞
DELETE FILE
FILE DELETED
 
						

							CHAPTER
Setting and Using the System Administrator’s ID and Password
9-1
9
Restricting the Use of the 
Machine
This chapter describes how to protect the machine from unauthorized access. Some of these features also enable 
you to keep track of fax transactions and copy (printing) based on division numbers that you can assign to individuals 
or sections inside your company.
Setting and Using the System Administrator’s ID and Password
The system administrator’s ID and password protect all the settings in the SYSTEM SETTINGS menu.
You need to enter the System Administrator’s ID and password when you are using Department ID 
management and want to operate the machine as the System Administrator. In this case, you do not 
need to enter the System Administrator’s password when accessing the SYSTEM SETTINGS menu. 
Otherwise, you need to enter the System Administrator’s password every time you enter the SYSTEM 
SETTINGS menu.
IMPORTANTIf you fail to create and safeguard the System Administrator’s ID and password, anyone can open the System 
Settings menu and change or disable the settings.NOTEThe user restrictions registered in your machine will be printed at the end of the USER’S DATA LIST. (See “User’s 
Data List,” on p. 13-11.)
 
						

							Setting and Using the System Administrator’s ID and Password
9-2
Restricting the Use of the Machine9
Setting the System Administrator’s ID and Password
Follow this procedure to set the System Administrator’s ID and password.1
Press [Menu].
2
Press [ (-)] or [ (+)] until  appears ➞ press [OK] three times.
3
Enter a System Administrator’s ID of up to seven digits (from 1 to 9999999) using the numeric keys ➞ 
press [OK].
4
 Press [OK].
5
Enter a System Administrator’s password of up to seven digits (from 1 to 9999999) using the numeric 
keys ➞ press [OK].
6
Record the System Administrator’s ID and password, and store it in a safe location.NOTEYou need to enter the System Administrator’s ID and password when you are using Department ID management 
and want to operate the machine as the System Administrator. In this case, you do not need to enter the System 
Administrator’s password when accessing the  menu. Otherwise, you need to enter the 
System Administrator’s password every time you enter the  menu. 
7
Press [Stop/Reset] to return to standby mode.
Changing/Canceling the System Administrator’s ID and 
Password
Follow this procedure to change or cancel the System Administrator’s ID and password.1
Press [Menu].
2
Press [ (-)] or [ (+)] until  appears ➞ press [OK].SYS. ADMIN. ID
            1234567
SYS. ADMIN. INFO
 2.SYSTEM PASSWORD
➞
SYSTEM PASSWORDSYSTEM SETTINGS 
PASSWORD     _
 
						

							Setting and Using the System Administrator’s ID and Password
9-3
Restricting the Use of the Machine9
3
Enter the current System Administrator’s password using the numeric keys ➞ press [OK] three times.
The password you entered is displayed with asteriscs.
The current password is displayed.
4
Open One-Touch Speed Dial panel.
5
Press [Clear] to cancel or change the System Administrator’s ID.
If you are canceling the System Administrator’s ID, press [OK] ➞ Proceed to step 7.NOTEWhen you cancel the System Administrator’s ID, the system password is also canceled.
6
Enter a new System Administrator’s ID and password of up to seven digits (from 1 to 9999999) using the 
numeric keys ➞ press [OK].
For details about entering the System Administrator’s ID and password, refer to steps 5 to 7 of “Setting the 
System Administrator’s ID and Password,” on p. 9-2.
The new password is displayed as you enter it.
7
Press [Stop/Reset] to return to standby mode.
SYS. ADMIN. ID
            1234567
➞
SYSTEM SETTINGS 
PASSWORD     SYS. ADMIN. INFO
 2.SYSTEM PASSWORDSYSTEM PASSWORD 
            7654321
SYSTEM SETTINGS 
 2.DEPT.ID MANAGEMNT
➞
 
						

							Restricting Machine Operation (Department ID Management)
9-4
Restricting the Use of the Machine9
Restricting Machine Operation (Department ID Management)
This section describes how to restrict the operations of the machine. By storing a Department ID and 
Password for each department, you can set the machine so that its functions can be used only after the 
correct password has been entered. This is called “Department ID Management.” Department IDs and 
Passwords can be stored. This function allows you to check the print totals and fax scan totals for each 
department, for management purposes.
NOTEThe user restrictions registered in your machine will be printed at the end of the USER’S DATA LIST. (See “User’s 
Data List,” on p. 13-11.)
Setting Operation Restrictions
You can create up to 100 Department IDs and passwords to restrict sending operations on the 
machine. Follow this procedure to restrict the access to all of these features:
•Sending documents•Copying documents, and manually printing fax reports and documents received/stored in memory
1
Press [Menu].
2
Press [ (-)] or [ (+)] until the  appears ➞ press [OK].
The display for entering the System Administrator’s password appears if you set the Department ID management. 
(See “Setting and Using the System Administrator’s ID and Password,” on p. 9-1.)NOTEIf you forget your password, your machine will require service to disable this feature.
 
						

							Restricting Machine Operation (Department ID Management)
9-5
Restricting the Use of the Machine9
3
If the prompt  is displayed, enter the System Administrator’s password using the numeric 
keys ➞ press [OK].
4
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
5
Press [ (-)] or [ (+)] to display  ➞ press [OK] twice.
6
Press [ (-)] or [ (+)] to select the number to which the department will be designated ➞ press [OK].
7
Enter the Department ID of up to seven digits using the numeric keys ➞ press [OK].NOTE•You can set the Department ID from 1 to 9999999. If you set the Department ID as ‘111’, it will be shown as 
. When you are requested to enter the Department ID, however, it is sufficient to enter ‘111’.•You can delete the numbers you entered by pressing [Clear].
8
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
9
Enter the password for the department of up to seven digits using the numeric keys ➞ press [OK].NOTE•If you do not want to enter a password so you can use only the Department ID for transactions, just press [OK] 
➞ 
proceed to the next step.
•If you set only the Department ID, you have to enter only the Depar tment ID when you operate the machine.
10
Press  [OK] .
11
Enter the maximum number of pages that can be copied or printed by the registered department using 
the numeric keys ➞ press [OK].NOTE•You can set the copy limit from 0 to 999999.•If you set the copy limit to 0, no copying operation can be performed by the department.SYSTEM SETTINGS 
PASSWORD     DEPT. ID ENTRY 
            1234567
DEPT.ID SETUP
 1.PASSWORD
➞
PASSWORD 
            1234567
DEPT.ID SETUP
 2.COPY LIMITS
➞
COPY LIMITS 
            100000
 
						

							Restricting Machine Operation (Department ID Management)
9-6
Restricting the Use of the Machine9
12
If you want to set the transmission limits, press [ (-)] or [ (+)] until  appears ➞ press 
[OK].
13
Enter the maximum number of pages that can be sent by the registered department using the numeric 
keys ➞ press [OK].NOTE•You can set the TX limit from 0 to 999999.•If you set the TX limit to 0, no transmission can be performed by the department.
14
Repeat steps 7 to 12 to set restrictions for other Department IDs and passwords.
15
When you are finished, press [Stop/Reset] to return to standby mode.NOTETo operate the machine with restrictions ‘ON’, see “Operating the Machine with Restrictions ON,” on p. 9-8.TX LIMITS
            100000
 
						

							Restricting Machine Operation (Department ID Management)
9-7
Restricting the Use of the Machine9
Turning Restrictions OFF or ON
Follow this procedure to turn ‘OFF’ or ‘ON’ the printing, copying and sending restrictions temporarily 
without changing the Department ID Management settings.1
Press [Menu].
2
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
3
If the prompt  is displayed, enter the System Administrator’s password using the numeric 
keys ➞ press [OK].
4
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
5
Press [ (-)] or [ (+)] to display  ➞ press [OK].
6
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
7
Select the feature you want to turn ‘OFF’ or ‘ON’.
●To turn ‘OFF’ or ‘ON’ restricted printing:
❑
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
❑
Press [ (-)] or [ (+)] to display  or  ➞ press [OK].NOTEThis setting turns ‘OFF’ or ‘ON’ the restriction for printing fax repor ts and documents stored in memory, and 
copying function.
●To turn ‘OFF’ or ‘ON’ restricted sending:
❑
Press [ (-)] or [ (+)] until  appears ➞ press [OK].
❑
Press [ (-)] or [ (+)] to display  or  ➞ press [OK].
8
Press [Stop/Reset] to return to standby mode.SYSTEM SETTINGS 
PASSWORD     
 
						

							Restricting Machine Operation (Department ID Management)
9-8
Restricting the Use of the Machine9
Operating the Machine with Restrictions ON
This section describes how to operate the machine with the operation restriction features set up and 
turned ‘ON’.1
If you see the message  when the machine is in standby mode, the restriction is turned 
‘ON’. Enter the Department ID using the numeric keys ➞ press [OK].
2
If the message  is displayed, enter the Department password using the numeric 
keys ➞ press [OK].
3
Continue operating the machine.NOTETo return to standby mode with the message , press [ID].DEPT.ID PASSWORD 
     
31/12 2005 SAT 15:11 
FaxOnly     STANDARD
➞