Brother MFC 9840CDW User Manual
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Dialling and storing numbers 59 8 Storing numbers8 You can set up your machine to do the following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. You can also specify the default resolution for each One-Touch and Speed-Dial number. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. A scan profile can also be stored along with the fax number or E-mail address. If you lose electrical power, the quick-dial numbers stored in the memory will not be lost. A scan profile is the resolution and other scan settings that you choose when you store a number. For example, you will be asked to select Standard, Fine, S.Fine or Photo if you have selected the Fax/Tel option. Or, you will be asked to select B/W200dpi, B/W200x100, Color150dpi, Color300dpi or Color600dpi if you selected the E-Mail option. Storing a pause8 Press Redial/Pause to insert a 2.8-second pause between numbers. You can press Redial/Pause as many times as needed to increase the length of the pause. Storing one-touch dial numbers8 Your machine has 20 One-Touch keys where you can store 40 fax or telephone numbers, E-mail addresses for automatic dialling. To access numbers 21 to 40, hold down Shift as you press the One-Touch key. aPress Menu, 2, 3, 1. 23.Set Quick-Dial 1.One-Touch Dial One-Touch: Select One-Touch bPress the One-Touch key where you want to store a number. cPress a or b to select Fax/Tel, E-Mail or IFAX. Press OK. dChoose one of the option below: „Enter the number (up to 20 characters). If you selected Fax/Tel. PressOK. „Enter the E-mail address (up to 60 characters) if you selected E-Mail or IFAX. Use the chart on Entering texton page 220 to help you enter letters. Press OK. Note If you selected E-Mail and save the E- mail address, you can only use the E-mail address when you are in Scan mode. If you selected IFAX and save the E-mail address, you can only use the E-mail address when you are in Fax mode.
Chapter 8 60 eChoose one of the options below: „Enter the name using the dial pad (up to 15 characters). PressOK. „PressOK to store the number or E- mail address without a name. fIf you want to save a fax/scan resolution along with the number, choose one of the options below: „If you selected Fax/Tel in c, press a or b to select Std, Fine, S.Fine or Photo. PressOK and then go to h. „If you selected E-Mail in c, press a or b to select B/W200dpi, B/W200x100, Color150dpi, Color300dpi or Color600dpi. Press OK and then go to g. „If you selected IFAX in c, press a or b to select Std, Fine or Photo. Press OK and then go to h. „Press OK if you don’t want to change the default resolution. Go to h. gChoose one of the option below: If you selected B/W200x100 or B/W200dpi in f, select the file format (TIFF or PDF) that will be used to send to your PC. If you selected Color150dpi, Color300dpi or Color600dpi in f, select the file format (PDF or JPEG) that will be used to send your PC. Press OK. hChoose one of the option below: „To store another One-Touch number go to b. „To finish storing One-Touch numbers press Stop/Exit. Note When you do a broadcast and you have saved a scan profile along with the number or E-mail address, the scan profile of the One-Touch, Speed-Dial or Group number you choose first will be applied to the broadcast. Storing speed-dial numbers8 You can store your frequently used numbers as Speed-Dial numbers, so that when you dial you will only have to press a few keys (hold down Shift as you press Search/Speed Dial, the three-digit number, and Mono Start or Colour Start). The machine can store 300 Speed-Dial numbers (001 - 300). aPress Menu, 2, 3, 2. 23.Set Quick-Dial 2.Speed-Dial Speed-Dial? # Enter & OK Key bUse the dial pad to enter a three-digit Speed-Dial location number (001 - 300). PressOK. cPress a or b to select Fax/Tel, E-Mail or IFAX. PressOK. dChoose one of the options below: „Enter the number (up to 20 characters) when you select Fax/Tel. PressOK. „Enter the E-mail address (up to 60 characters) if you selected E-Mail or IFAX. Use the chart on Entering texton page 220 to help you enter letters. PressOK. Note If you selected E-Mail and save the E- mail address, you can only use the E-mail address when you are in Scan mode. If you selected IFAX and save the E-mail address, you can only use the E-mail address when you are in Fax mode.
Dialling and storing numbers 61 8 eChoose one of the options below: „Enter the name using the dial pad (up to 15 characters). PressOK. „PressOK to store the number or E-mail address without a name. fIf you want to save a fax/scan resolution along with the number, choose one of the options below: „If you selected Fax/Tel in c, press a or b to select Std, Fine, S.Fine or Photo. PressOK and then go to h. „If you selected E-Mail in c, press a or b to select B/W200x100, B/W200dpi, Color150dpi, Color300dpi or Color600dpi. PressOK and then go to g. „If you selected IFAX in c, press a or b to select Std, Fine or Photo. PressOK and then go to h. „PressOK if you don’t want to change the default resolution. Go to h. gIf you selected Black & White in f, select the file format (TIFF or PDF) that will be used to send to your PC. If you selected Colour in f, select the file format (PDF or JPEG) that will be used to send your PC. PressOK. hChoose one of the options below: „To store another Speed-Dial number go to b. „To finish storing Speed-Dial numbers press Stop/Exit. Note When you do a broadcast and you have saved a scan profile along with the number or E-mail address, the scan profile of the One-Touch, Speed-Dial or Group number you chose first will be applied to the broadcast. Changing one-touch and speed-dial numbers8 If you try to store a One-Touch or Speed-Dial number over an existing number, the LCD will show the name or number already stored there. aDo one of the following: „To change the stored number, press1. „To exit without making a change, press2. 23.Set Quick-Dial #005:MIKE a1.Change b2.Exit Selectabor OK bPress a or b to select Fax/Tel, E-Mail or IFAX. PressOK. cEnter a new number or character. Press d or c to position the cursor under the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete. Repeat this step to change the name. dFollow the directions beginning in f in Storing one-touch dial numbers and Storing Speed-Dial numbers. (See Storing one-touch dial numberson page 59 and Storing speed-dial numberson page 60.)
Chapter 8 62 Setting up groups for broadcasting8 If you often want to send the same fax message to many fax numbers you can set up a group. Groups are stored on a One-Touch key or a Speed-Dial number. Each group uses up a One-Touch key or a Speed-Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One-Touch key or entering a Speed-Dial number, and then pressing Mono Start. Before you can add numbers to a group, you need to store them as One-Touch or Speed- Dial numbers. You can have up to 20 small groups, or you can assign up to 339 numbers to one large group. aPress Menu, 2, 3, 3. 23.Set Quick-Dial 3.Setup Groups Group Dial: Press Speed Dial bChoose an empty location where you want to store the group in one of the following ways: „Press a One-Touch key. „Hold down Shift as you press Search/Speed Dial and then enter the three-digit Speed-Dial location. PressOK. cUse the dial pad to enter a group number (01 to 20). PressOK. dPress a or b to select Fax/IFAX or E-Mail. PressOK. eTo add One-Touch or Speed-Dial numbers follow the instructions below: „For One-Touch numbers, press the One-Touch keys one after the other. „For Speed-Dial numbers, hold down Shift as you press Search/Speed Dial, and then enter the three-digit Speed-Dial location. The LCD will display your chosen One- Touch numbers with a l and Speed-Dial numbers with a # (for example l006, #009). fPress OK when you have finished adding numbers. gDo one of the following: „Enter the name using the dial pad (up to 15 characters). Use the chart on Entering texton page 220 to help you enter letters. PressOK. „Press OK to store the group without a name. hYou can save a fax/scan resolution along with the number. Do one of the following: „If you selected Fax/IFAX in d, press a or b to select Std, Fine, S.Fine or Photo. Press OK and then go to j. „If you selected E-Mail in d, press a or b to select B/W200x100, B/W200dpi, Color150dpi, Color300dpi or Color600dpi. Press OK and then go to i. „Press OK if you dont want to change the default resolution. Go to j. Note If you have selected Fax/IFAX in d and added One-Touch or Speed-Dial numbers that are stored as ‘IFAX’, you cannot select S.Fine.
Dialling and storing numbers 63 8 iIf you selected B/W200dpi or B/W200x100 in h, select the file format (TIFF or PDF) that will be used to send to your PC. If you selected Color150dpi, Color300dpi or Color600dpi in h, select the file format (PDF or JPEG) that will be used to send your PC. Press OK. jDo one of the following: „To store another group for broadcasting. Go to b. „To finish storing groups for broadcasting, press Stop/Exit. Note Fax Broadcasting is for black & white only. Combining quick-dial numbers8 You can combine more than one Quick-Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier. For example, you might have stored ‘555’ on Speed-Dial #003 and ‘7000’ on Speed-Dial #002. You can use them both to dial ‘555-7000’ if you press the following keys: Hold down Shift as you press Search/Speed Dial, 003. Hold down Shift as you press Search/Speed Dial, 002 and Mono Start or Colour Start. Numbers can be added manually by entering them on the dial pad: Hold down Shift as you press Search/Speed Dial, 003, 7001 (on the dial pad), and Mono Start or Colour Start. This would dial ‘555-7001’. You can also add a pause by pressing the Redial/Pause key. Tone or pulse8 If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have a Touch Tone service, you will not need this feature to send tone signals. aLift the handset of the external telephone, and press Tel/R. bPress # on the machine’s control panel. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the Pulse dialling service.
64 9 Remote Fax options ARE NOT available for colour fax. Remote fax options let you receive faxes while you are away from the machine. You can use only one remote fax option at a time. Fax forwarding9 The fax forwarding feature lets you automatically forward your received faxes to another machine. aPress Menu, 2, 5, 1. 25.Remote Fax Opt 1.Forward/Store aOff bFax Forward Selectabor OK bPress a or b to choose Fax Forward. PressOK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to. cEnter the forwarding number (up to 20 digits), using a One-Touch key or holding down Shift as you press Search/Speed Dial and the three-digit location. Note • If you store a group on a One-Touch key or a Speed Dial location, the faxes will be forward to several fax numbers. • You can also enter an E-mail address if your machine has been configured for the Internet Fax feature. (For details about Internet Fax, see the Network User’s Guide on the CD-ROM. For more information about Fax Forward to E-mail, see the Brother Solutions Center at http://solutions.brother.com) dPress a or b to choose On or Off. 25.Remote Fax Opt Backup Print aOff bOn Selectabor OK Press OK. ePress Stop/Exit. Note If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes to up to 60 hours if there is a power failure. The faxes stored in the machine’s memory will be deleted. Remote fax options (black & white only) 9
Remote fax options (black & white only) 65 9 Fax storage9 The fax storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands, see Retrieving fax messageson page 68. Your machine will automatically print a copy of the stored fax. aPress Menu, 2, 5, 1. 25.Remote Fax Opt 1.Forward/Store aOff bFax Forward Selectabor OK bPress a or b to choose Fax Storage. PressOK. cPress Stop/Exit. Note If Fax Storage is turned on your machine cannot receive a colour fax unless the sending machine converts it to black & white. PC fax receive9 The PC fax receive feature lets you automatically send your received faxes to your PC. You can then use your PC to view and store these faxes. If your PC is off when faxes are received, your machine will store them in memory until your PC is turned on again. If you choose Backup Print On, the machine will also print the fax. For PC fax receive to work you must be connected to a PC that has the MFL-Pro Suite software installed. (See PC-FAX receiving in Chapter 6 in the Software User’s Guide on the CD-ROM.) aPress Menu, 2, 5, 1. 25.Remote Fax Opt 1.Forward/Store aOff bFax Forward Selectabor OK bPress a or b to choose PC Fax Receive. PressOK. cPress a or b to choose or your computer name if the machine is connected to a network. 25.Remote Fax Opt 1.Forward/Store a bABC012 Selectabor OK PressOK. dPress a or b to choose On or Off. 25.Remote Fax Opt Backup Print aOff bOn Selectabor OK PressOK. ePress Stop/Exit.
Chapter 9
66
Note
If your machine has a problem and is
unable to print faxes in memory, you can
use this setting to transfer your faxes to a
PC. (For details, see Error and
maintenance messageson page 131.)
If you choose Backup Print On, the
machine will also print the faxes at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the faxes are forwarded or a
problem at the receiving machine. The
machine can store faxes up to 60 hours if
there is a power failure.
Changing the destination PC9
aPress Menu, 2, 5, 1.
25.Remote Fax Opt
1.Forward/Store
aOff
bFax Forward
Selectabor OK
bPress a or b to choose
PC Fax Receive.
PressOK.
cPress 1 to choose Change.
dPress a or b to choose or the PC
you want to receive on the Network.
PressOK.
ePress a or b to choose On or Off.
25.Remote Fax Opt
Backup Print
aOff
bOn
Selectabor OK
PressOK.
fPress Stop/Exit.
Changing remote fax
options
9
If received faxes are left in your machine’s
memory when you change the remote fax
option to Off, the LCD will ask you the
following message:
25.Remote Fax Opt
Erase All Doc?
a1.Yes
b2.No
Selectabor OK
or
25.Remote Fax Opt
Print All Fax?
a1.Yes
b2.No
Selectabor OK
„If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
„If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine’s
memory when you change to
PC Fax Receive from another remote fax
option (Fax Forward or Fax Storage),
the LCD will ask you the following message:
25.Remote Fax Opt
Send Fax to PC?
a1.Yes
b2.No
Selectabor OK
„If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC Fax Receive icon
is active on your PC. (See the Software
User’s Guide on the CD-ROM.)
„If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
Remote fax options (black & white only) 67 9 The LCD will ask you the following message: 25.Remote Fax Opt Backup Print aOff bOn Selectabor OK Press a or b to choose On or Off. Press OK. Press Stop/Exit. Note If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes up to 60 hours if there is a power failure. The faxes stored in the machine’s memory will be deleted. Turning off remote fax options9 aPress Menu, 2, 5, 1. 25.Remote Fax Opt 1.Forward/Store aOff bFax Forward Selectabor OK bPress a or b to choose Off. PressOK. Note The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing remote fax optionson page 66.) cPress Stop/Exit. Remote retrieval9 The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a remote access code9 The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l. aPress Menu, 2, 5, 2. 25.Remote Fax Opt 2.Remote Access Access Code:---* Enter & OK Key bEnter a three-digit code using numbers 0 – 9, l or #. PressOK. cPress Stop/Exit. Note DO NOT use the same code used for your Fax Receive Code (l51) or Telephone Answer Code (#51). (See Changing the remote codeson page 56.) You can change your code at any time. If you want to make your code inactive, press Clear/Back and OK in b to restore the inactive setting – – –l.
Chapter 9 68 Using your remote access code9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your remote access code (3 digits followed by l). cThe machine signals if it has received messages: „No beeps No messages received. „1 long beep Fax message received. dThe machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times. ePress 9 0 to reset the machine when you have finished. fHang up. Note If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as normal and let the machine ring. After 2 minutes you will hear a long beep to tell you to enter the remote access code. You then have 30 seconds to enter the code. Retrieving fax messages9 aDial your number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 6 2. dWait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to, followed by ## (up to 20 digits). eHang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages. Note You can insert a pause in a fax number by using the # key.