Brother MFC 9840CDW User Manual

							Loading paper and documents
19
2
Loading envelopes or other media in 
the multi-purpose tray (MP tray)
2
Use the MP tray when printing envelopes, 
labels, and thick paper.
Before loading, press the corners and sides 
of the envelopes to make them as flat as 
possible.
 
aUnfold the output paper tray support 
flap (1).
 
bOpen the MP tray and lower it gently. 
cPull out the MP tray support flap (1). 
dPut the envelopes (up to 3) or media in 
the MP tray with the top edge first and 
the print side face up.
1
1
 
						

							Chapter 2
20
Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using the ADF (automatic 
document feeder)2
The ADF can hold up to 50 pages and feeds 
each sheet individually. Use standard 
80 g/m
2 paper and always fan the pages 
before putting them in the ADF.
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper-clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric.
 
„Make sure documents written with ink are 
completely dry.
„Documents to be faxed must be from 
147.3 to 215.9 mm (5.8 to 8.5 inches) 
wide and 147.3 to 356 mm (5.8 to 
14 inches) long, and of a standard weight 
(80 g/m
2). 
aUnfold the ADF document output 
support flap (1) and the ADF support 
flap (2).
 
bFan the pages well.
cPlace your document, face up top edge 
first, in the ADF until you feel it touch the 
feed roller.
dAdjust the paper guides to fit the width of 
your document.
 
CAUTION 
To avoid damaging your machine while 
using the ADF, DO NOT pull on the 
document while it is feeding.
  
To scan non-standard documents see 
Using the scanner glasson page 21.
 
 
						

							Loading paper and documents
21
2
Using the scanner glass2
You can use the scanner glass to fax, scan, 
or copy the pages of a book or one page at a 
time. Documents can be up to 215.9 mm 
wide to 355.6 mm long (8.5 inches wide to 
14 inches long).
To use the scanner glass, the ADF must be 
empty.
aLift the document cover.
bUsing the document guidelines on the 
left, centre the document face down on 
the scanner glass.
 
 
cClose the document cover.
CAUTION 
If the document is a book or is thick, DO 
NOT slam the cover or press on it.
 
 
						

							22
3
Mode timer3
The machine has three mode keys on the 
control panel: Fax, Scan, and Copy. 
You can set how much time the machine 
takes after the last Copy or Scan operation to 
return to Fax mode. If you choose Off, the 
machine will stay in the mode you used last. 
Also, this setting sets the time the machine 
will change from individual user to public user 
when using Secure Function Lock. 
(See Secure Function Lockon page 29.)
 
aPress Menu, 1, 1. 
11.Mode Timer
a2 Mins
5 Mins
bOff
Selectabor OK
bPress a or b to choose 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off.
PressOK.
cPress Stop/Exit.
Paper settings3
Paper type3
Set up the machine for the type of paper you 
are using. This will give you the best print 
quality.
aDo one of the following:
„To set the paper type for the 
MP Tray press Menu, 1, 2, 1.
„To set the paper type for Tray#1 
press Menu, 1, 2, 2.
„To set the paper type for Tray#2 
press Menu, 1, 2, 3 if you installed 
the optional tray.
 
12.Paper Type
1.MP Tray
aPlain
bThick
Selectabor OK
bDo one of the following:
„For Tray#1 and Tray#2 press a or 
b to choose Thin, Plain or 
Recycled Paper.
„For MP Tray press a or b to choose 
Thin, Plain, Thick, Thicker or 
Recycled Paper.
PressOK.
cPress Stop/Exit.
General setup3
 
						

							General setup
23
3
Paper size3
You can use nine sizes of paper for printing 
copies: A4, Letter, Legal, Executive, A5, A6, 
B5, B6 and Folio, and four sizes for printing 
faxes: A4, Letter, Legal or Folio (8×13). 
When you change the size of paper in the 
tray, you will also need to change the setting 
for paper size at the same time so your 
machine can fit the document or an incoming 
fax on the page.
aDo one of the following:
„To set the paper size for the 
MP Tray press Menu, 1, 3, 1.
„To set the paper size for Tray#1 
press Menu, 1, 3, 2.
„To set the paper size for Tray#2 
press Menu, 1, 3, 3 if you installed 
the optional tray.
 
13.Paper Size
1.MP Tray
aA4
bLetter
Selectabor OK
bPress a or b to choose A4, Letter, 
Legal, Executive, A5, A6, B5, B6, 
Folio or Any.
PressOK.
cPress Stop/Exit.
Note
•Any (size) appears only when you choose 
the MP tray (Menu, 1, 3, 1).
• If you choose Any for the MP Tray Paper 
Size, you must choose MP Only for the 
Tray Use setting. 
• You cannot use the Any Paper Size option 
for the MP tray when making N in 1 
copies. You must choose one of the other 
available Paper Size selections for the MP 
tray.
• A6 size is not available for the optional 
Tray #2.
 
Tray use in copy mode3
You can change the priority tray that the 
machine will use for printing copies.
When you choose Tray#1 Only, MP Only 
or Tray#2 Only
1, the machine loads the 
paper only from that tray. If the selected tray 
is out of paper, No Paper will appear on the 
LCD. Insert the paper in the empty tray.
To change the tray setting follow the 
instructions below:
aPress Menu, 1, 7, 1. 
17.Tray Use
1.Copy
aMP>T1
bT1>MP
Selectabor OK
bPress a or b to choose Tray#1 Only, 
Tray#2 Only1, MP Only, 
MP>T1>T21 or T1>T21>MP.
PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
cPress Stop/Exit.
Note
• The ADF can detect the document size. 
When loading the documents from the 
ADF and MP>T1>T2 or T1>T2>MP is 
selected, the machine looks for the tray 
with the most suitable paper and pulls 
paper from that tray. 
• When using the scanner glass, your 
document is copied from the higher 
priority tray even if more suitable paper is 
in another paper tray.
 
 
						

							Chapter 3
24
Tray use in fax mode3
You can change the default tray that the 
machine will use for printing received faxes.
When you choose Tray#1 Only, MP Only 
or Tray#2 Only
1, the machine loads the 
paper only from that tray. If the selected tray 
is out of paper, No Paper will appear on the 
LCD. Insert the paper in the empty tray.
When you choose T1>T2
1>MP, the machine 
takes paper from Tray #1 until it is empty, 
then from Tray #2, and then from the MP tray. 
When you choose MP>T1>T2
1, the machine 
takes paper from the MP tray until it is empty, 
then from Tray #1, and then from Tray #2.
Note
• You can use four sizes of paper for 
printing faxes: A4, Letter, Legal or Folio. 
When a suitable size is not in any of the 
trays received faxes will be stored in the 
machine’s memory and 
Check Paper Size will appear on the 
LCD. (For details, see Error and 
maintenance messageson page 131.)
• If the tray is out of paper and received 
faxes are in the machine’s memory, 
No Paper will appear on the LCD. Insert 
paper in the empty tray.
 
aPress Menu, 1, 7, 2. 
17.Tray Use
2.Fax
aMP>T1
bT1>MP
Selectabor OK
bPress a or b to choose Tray#1 Only, 
Tray#2 Only, MP Only, MP>T1>T21 
or T1>T21>MP.
PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
cPress Stop/Exit.
Tray use in print mode3
You can change the default tray the machine 
will use for printing from your computer. 
aPress Menu, 1, 7, 3. 
17.Tray Use
3.Print
aMP>T1
bT1>MP
Selectabor OK
bPress a or b to choose Tray#1 Only, 
Tray#2 Only1, MP Only, 
MP>T1>T21 or T1>T21>MP.
PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
cPress Stop/Exit.
Note
• The setting in the printer driver will take 
priority over the setting made on the 
control panel. 
• If the control panel is set to 
Tray#1 Only, MP Only or 
Tray#2 Only
1 and you choose Auto 
Select in the printer driver, the machine 
loads the paper from that tray.
1Tray#2 Only or T2 appears only if the optional tray 
is installed.
 
 
						

							General setup
25
3
Volume settings3
Ring volume3
You can choose a ring volume level from a 
range of settings, from High to Off.
While in Fax mode press   or   to 
adjust the volume level. The LCD shows the 
current setting, and each key press will 
change the volume to the next level. The 
machine will keep the new setting until you 
change it.
You can also change the ring volume through 
the menu:
aPress Menu, 1, 4, 1. 
14.Volume
1.Ring
aMed
bHigh
Selectabor OK
bPress a or b to choose Off, Low, Med or 
High.
PressOK.
cPress Stop/Exit.
Beeper volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake, or 
after you send or receive a fax. You can 
choose a range of volume levels, from High 
to Off.
aPress Menu, 1, 4, 2. 
14.Volume
2.Beeper
aMed
bHigh
Selectabor OK
bPress a or b to choose Off, Low, Med or 
High.
PressOK.
cPress Stop/Exit.
Speaker volume3
You can choose a range of speaker volume 
levels, from High to Off.
You can change the speaker volume through 
the menu:
aPress Menu, 1, 4, 3. 
14.Volume
3.Speaker
aMed
bHigh
Selectabor OK
bPress a or b to choose Off, Low, Med or 
High.
PressOK.
cPress Stop/Exit.
 
						

							Chapter 3
26
Automatic daylight 
savings time
3
You can set the machine to change 
automatically for Daylight Savings Time. It 
will set itself forward one hour in the Spring, 
and back one hour in the Autumn.
aPress Menu, 1, 5. 
15.Auto Daylight
aOn
bOff
Selectabor OK
bPress a or b to choose On (or Off).
PressOK.
cPress Stop/Exit.
Ecology features3
Toner save3
You can save toner using this feature. When 
you set toner save to On, print appears 
lighter. The default setting is Off.
a Press Menu, 1, 6, 1. 
16.Ecology
1.Toner Save
aOn
bOff
Selectabor OK
bPress a or b to choose On (or Off).
PressOK.
cPress Stop/Exit.
Note
We DO NOT recommend Toner Save for 
printing Photo or Greyscale images.
 
Sleep time3
Setting the sleep time reduces power 
consumption by turning off the fuser while the 
machine is idle. 
You can choose how long the machine must 
be idle (from 000 to 240 minutes) before it 
goes into sleep mode. When the machine 
receives a fax, computer data, or makes a 
copy, the timer will be reset. The default 
setting is 005 minutes. 
While the machine is in sleep mode the LCD 
will display Sleep. When printing or copying 
in sleep mode, there will be a short delay 
while the fuser warms up.
aPress Menu, 1, 6, 2. 
16.Ecology
2.Sleep Time
005Min
Enter & OK Key
bEnter the length of time the machine is 
idle before entering sleep mode 
(000 to 240).
PressOK.
cPress Stop/Exit.
 
						

							General setup
27
3
Turning off the scanner 
lamp
3
The scanner lamp stays on for 30 minutes 
before automatically switching off to preserve 
the life of the lamp and reduce power 
consumption. 
To turn the scanner lamp off manually press 
the d and c keys simultaneously. The scanner 
lamp will remain turned off until the next time 
you use the scanning feature.
Note
Turning the lamp off regularly will reduce 
the lamp’s life.
 
LCD contrast3
You can change the contrast to make the 
LCD look lighter or darker.
aPress Menu, 1, 8. 
18.LCD Contrast
-nnonn+
Selectdc&OK
bPress c to make the LCD darker. Or, 
press d to make the LCD lighter.
PressOK.
cPress Stop/Exit.
 
						

							28
4
Security4
You can set up your machine with multiple 
levels of security using Setting Lock and 
Secure Function Lock. You will not be able to 
continue to schedule Delayed Faxes. 
However, any prescheduled Delayed Faxes 
will be sent even if you turn on Secure 
Function Lock, so they won’t be lost.
Setting lock4
Setting Lock lets you set a password to stop 
other people from accidentally changing your 
machine settings.
Make a careful note of your password. If you 
forget it, please call your Brother dealer.
While Setting Lock is On, you cannot change 
the following settings without a password:
„Date/Time
„Station ID
„Quick-Dial settings
„Mode Timer
„Paper Type
„Paper Size
„Volume
„Auto Daylight
„Ecology
„Tray Use
„LCD Contrast
„Setting Lock
„Secure Function Lock
Setting up the password4
aPress Menu, 1, 9, 1. 
19.Security
1.Setting Lock
New Passwd:XXXX
Enter & OK Key
bEnter a four-digit number for the 
password using numbers 0-9, l or #.
PressOK.
cRe-enter your password when the LCD 
shows Verify:.
PressOK.
dPress Stop/Exit.
Changing your setting lock password4
aPress Menu, 1, 9, 1. 
19.Security
1.Setting Lock
aOn
bSet Password
Selectabor OK
bPress a or b to choose Set Password.
PressOK.
cEnter your four-digit password.
PressOK.
dEnter a four-digit number for the new 
password.
PressOK.
eRe-enter your new password when the 
LCD shows Verify:.
PressOK.
fPress Stop/Exit.
Security features4