Brother MFC 9840CDW User Manual

							ix
E Specifications 222
General .............................................................................................................. 222
Print media......................................................................................................... 224
Fax..................................................................................................................... 225
Copy .................................................................................................................. 226
Scan .................................................................................................................. 227
Print ................................................................................................................... 228
Interfaces ........................................................................................................... 229
PictBridge .......................................................................................................... 229
Direct print feature ............................................................................................. 229
Computer requirements ..................................................................................... 230
Consumable items ............................................................................................. 231
Ethernet wired network ...................................................................................... 232
Ethernet wireless network.................................................................................. 233
Authentication and encryption for wireless users only ................................. 234
Wi-Fi Alliance certification ........................................................................... 235
F Glossary 236
G Index 240
 
						

							x
 
						

							Section I
GeneralI
General information2
Loading paper and documents11
General setup22
Security features28
 
						

							2
1
Using the 
documentation
1
Thank you for buying a Brother machine! 
Reading the documentation will help you 
make the most of your machine.
Symbols and conventions 
used in the documentation1
The following symbols and conventions are 
used throughout the documentation.
General information1
BoldBold style identifies keys on the 
machine control panel or 
computer screen.
ItalicsItalicized style emphasizes an 
important point or refers you to 
a related topic.
Courier
NewCourier New font identifies the 
messages shown on the LCD 
of the machine.
 Warning icons tell you what to do to 
avoid the risk of injury.
 Electrical Hazard icons alert you to a 
possible electrical shock.
 Hot Surface icons warn you not to 
touch machine parts that are hot.
 Caution icons tell you about 
procedures you must follow to 
prevent damaging the machine.
 Incorrect setup icons alert you to 
devices and operations that are not 
compatible with the machine.
 Note icons give useful tips.
 
						

							General information
3
1
Accessing the User’s 
Guides
1
The printed User’s Guide does not contain all 
the information about your machine. The 
advanced features of the Printer, Network, 
Scanner, and PC Fax are explained in the 
Software and Network User’s Guides that you 
can find on the CD-ROM.
Viewing documentation1
Viewing documentation (Windows®)1
To view the documentation, from the Start 
menu, point to Brother, MFC-9840CDW from 
the program group, and then click 
User’s Guides in HTML format.
If you have not installed the software, you can 
find the documentation by following the 
instructions below:
aTurn on your PC.
Insert the Brother CD-ROM labelled 
Windows
® into your CD-ROM drive.
bIf the language selection screen 
appears, click your language.
cIf the model name screen appears, click 
your model name.The CD-ROM main 
menu will appear.
 
If this window does not appear, use 
Windows
® Explorer to find and run the 
start.exe program from the root directory 
of the Brother CD-ROM.
dClick Documentation.
 
						

							Chapter 1
4
eClick the documentation you want to 
read:
„HTML documents (3 manuals): 
HTML User’s Guide for stand-alone 
operations, Software User’s Guide 
and Network User’s Guide.
This format is recommended for 
viewing on your computer.
„PDF documents (4 manuals):
PDF User’s Guide for stand-alone 
operations, Software User’s Guide, 
Network User’s Guide and Quick 
Setup Guide.
This format is recommended for 
printing the manuals. Click to go to 
the Brother Solutions Center, where 
you can view or download the PDF 
documents. (Internet access and 
PDF Reader software are required.)
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„Scanning a document using the TWAIN 
driver in Chapter 2
„Scanning a document using the WIA 
driver (For Windows
® XP/Windows 
Vista
®) in Chapter 2
„Using ControlCenter3 in Chapter 3
„Network Scanning in Chapter 4
ScanSoft™ PaperPort™ 11SE with 
OCR How-to-Guides
1
„The complete ScanSoft™ PaperPort™ 
11SE with OCR How-to-Guides can be 
viewed from the Help selection in the 
ScanSoft™ PaperPort™ 11SE with OCR 
application.
Viewing documentation (Macintosh®)1
aTurn on your Macintosh®.
Insert the Brother CD-ROM labelled 
Macintosh
® into your CD-ROM drive.
bThe following window will appear. 
cDouble-click the Documentation icon.
dIf the language selection screen 
appears, double-click your language.
eDouble-click the top page file to view the 
User’s Guide, Software User’s Guide 
and Network User’s Guide in HTML 
format.
fClick the documentation you want to 
read.
„User’s Guide
„Software User’s Guide
„Network User’s Guide
Note
The documents are also available in PDF 
format (4 manuals): 
PDF User’s Guide for stand-alone 
operations, Software User’s Guide, 
Network User’s Guide and Quick Setup 
Guide. 
The PDF format is recommended for 
printing the manuals.
Double-click Brother Solutions Center 
icon to go to the Brother Solutions Center, 
where you can view or download the PDF 
documents. (Internet access and PDF 
Reader software are required.)
 
 
						

							General information
5
1
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„Scanning in Chapter 9
„Using ControlCenter2 in Chapter 10
„Network Scanning in Chapter 11
Presto!® PageManager® Users Guide:1
„The complete Presto!® PageManager® 
User’s Guide can be viewed from the Help 
selection in the Presto!
® PageManager® 
application.
 
						

							Chapter 1
6
Control panel overview1
 
1 One-Touch keys
These 20 keys give you instant access to 40 
previously stored numbers.
Shift
Lets you access One-Touch numbers 21 to 40 
when held down.
2LCD
Displays messages to help you set up and use 
your machine.
3 Status LED
The LED will flash and change colour 
depending on the machine’s status.
4 Menu keys:
Menu
Lets you access the menu to program your 
settings in this machine.
Clear/Back
Deletes entered data or lets you cancel the 
current setting.
OK
Lets you store your settings in the machine.
Volume keys
 or 
Press to scroll backwards or forwards through 
menu selections. Press to change the volume 
when in fax or standby mode.
a or b
Press to scroll through the menus and options.5Dialpad
Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine.
The # key temporarily switches the dialling 
mode from Pulse to Tone during a telephone 
call.
6Stop/Exit
Stops an operation or exits from a menu.
7Start:
Colour
Lets you start sending faxes or making copies 
in full colour.
Mono
Lets you start sending faxes or making copies 
in black & white.
 
						

							General information
7
1
 
8 Copy keys:
Contrast/Quality
Lets you change the quality or contrast for the 
next copy.
Enlarge/Reduce
Reduce or enlarges copies.
Tray Select
Lets you change which tray will be used for the 
next copy.
Sort
Sorts multiple copies using the ADF.
Nin1
You can choose N in 1 copy to 2 or 4 pages 
onto one page.
9 Duplex
You can choose Duplex to copy on both sides 
of paper.
10 Mode keys:
 Fax
Puts the machine in Fax mode.
 Scan
Puts the machine in Scan mode. (For details 
about scanning, see the Software User’s Guide 
on the CD-ROM.)
 Copy
Puts the machine in Copy mode.11 Fax and telephone keys:
Tel/R
Lets you answer an incoming call on an 
external telephone.
When connected to a PBX, you can use this 
key to gain access to an outside line, to recall 
an operator, or to transfer a call to another 
extension.
Redial/Pause
Redials the last number called. It also inserts a 
pause when programming quick dial numbers.
Search/Speed Dial
Lets you look up the stored number in the 
quick-dial memory and LDAP server.
You can search the stored number 
alphabetically.
It also lets you look up the stored number in 
Speed-Dial numbers by pressing Shift and 
Search/Speed Dial simultaneously and then 
the three-digit number.
Resolution
Sets the resolution when sending a fax.
 
						

							Chapter 1
8
12 Print keys:
Direct
Lets you print from a USB flash memory drive 
or Pictbridge compatible camera connected 
directly to the machine.
Secure
When using Secure Function Lock, you can 
switch restricted users by holding down Shift 
as you press Secure. (See Secure Function 
Lockon page 29.)
You can print data saved in memory when you 
enter your four-digit password. (For details 
about using the Secure key, see the Software 
User’s Guide on the CD-ROM.)
Job Cancel
Cancels a programmed print job and clears 
print data in the machine’s memory.