Brother MFC 9840CDW User Manual
Have a look at the manual Brother MFC 9840CDW User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 331 Brother manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
Security features 29 4 Turning setting lock on/off4 If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. Turning setting lock on4 aPress Menu, 1, 9, 1. 19.Security 1.Setting Lock aOn bSet Password Selectabor OK bPress a or b to choose On. PressOK. cEnter your four-digit password. PressOK. dPress Stop/Exit. Turning setting lock off4 aPress Menu, 1, 9, 1. 19.Security 1.Setting Lock Password:XXXX Enter & OK Key bEnter your four-digit password. PressOK twice. cPress Stop/Exit. Secure Function Lock4 Secure Function Lock lets you restrict Public access to certain machine functions (Fax Tx, Fax Rx, Copy, Scan and Print 1). This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings. Disabling at least one function is required to turn on Secure Function Lock for the Public user. Access to restricted operations can be enabled by creating a restricted user. Restricted users must select the stored name and enter a password to use the machine. Make a careful note of your password. If you forget it, please call your Brother dealer. 1Print includes PC-Fax Send as well as print jobs. Note • You can set up to 25 individual users and one Public user. • When you set up a Public user, you can restrict one or more of the machine’s functions to all users who do not have a password. • Only administrators can set limitations and make changes for each user. • When Print is disabled, PC print jobs will be lost without notification. • When Secure Function Lock is on, you can only use 21.Contrast, 26.Polled TX or 27.Coverpg Setup in the Fax menu. • Polling Receive is enabled only when the both Fax Tx and Fax Rx are enabled.
Chapter 4 30 Setting the password for the administrator 4 The password you set in these steps is for the administrator. This password is used to set up users and to turn Secure Function Lock on or off. See Setting up restricted userson page 31 and Turning Secure Function Lock onon page 31. aPress Menu, 1, 9, 2. 19.Security 2.Function Lock New Passwd:XXXX Enter & OK Key bEnter a four-digit number for the password using numbers 0-9, l or #. PressOK. cRe-enter the password when the LCD shows Verify. PressOK. dPress Stop/Exit. Setting up the Public user4 You can set up the Public user. Public users do not need to enter a password. Note You must disable at least one function to turn on Secure Function Lock for Public user. aPress Menu, 1, 9, 2. 19.Security 2.Function Lock aLock OffiOn bSet Password Selectabor OK bPress a or b to select Setup User. PressOK. cEnter the administrator password. PressOK. 19.Security Setup User aPublic bUser01 Selectabor OK dPress a or b to select Public. PressOK. ePress a or b to select Enable or Disable for Fax Tx. PressOK. After you have set Fax Tx, repeat this step for Fax Rx, Copy(Color), Copy(B&W), Scan and Print. PressOK. Note You can set PC print for only the Public user. When Print is disabled for the Public user, all restricted users will be unable to use the Print function. fPress Stop/Exit.
Security features 31 4 Setting up restricted users4 You can set up users with restrictions and a password. aPress Menu, 1, 9, 2. 19.Security 2.Function Lock aLock OffiOn bSet Password Selectabor OK bPress a or b to select Setup User. PressOK. cEnter the administrator password. PressOK. 19.Security Setup User aPublic bUser01 Selectabor OK dPress a or b to select User01. PressOK. eUse the numeric keys to enter the user name. (See Entering texton page 220.) PressOK. fEnter a four-digit password for the user. PressOK. gPress a or b to select Enable or Disable for Fax Tx. PressOK. After you have set Fax Tx, repeat this step for Fax Rx, Copy(Color), Copy(B&W) and Scan. PressOK. hRepeat d to g for entering each additional user and password. iPress Stop/Exit. Note You cannot use the same password as another user’s password. Turning Secure Function Lock on/off4 If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. Turning Secure Function Lock on4 aPress Menu, 1, 9, 2. 19.Security 2.Function Lock aLock OffiOn bSet Password Selectabor OK bPress a or b to select Lock OffiOn. PressOK. cEnter your four-digit administrator password. PressOK. Turning Secure Function Lock off 4 aPress Menu, 1, 9, 2. 19.Security 2.Function Lock aLock OniOff bChange User Selectabor OK bPress a or b to select Lock OniOff. PressOK. cEnter your four-digit administrator password. Press OK.
Chapter 4 32 Switching Users4 This setting allows a restricted user to log on the machine when Secure Function Lock is turned on. Note After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting (Menu, 1, 1). (See Mode timeron page 22. Also, you can exit from an individual user by pressing the lighted Mode key.) aHold down Shift as you press Secure. Function Lock Change User PIN:XXXX Pls enter PIN bEnter your four-digit password. PressOK. When Copy mode is disabled: aPress Copy key. Access Denied PIN: Pls enter PIN bEnter your four-digit password. Press OK. When Scan mode is disabled: aPress Scan key. Access Denied PIN: Pls enter PIN bEnter your four-digit password. Press OK.
Section II FaxII Sending a fax34 Receiving a fax44 Telephone and external devices50 Dialling and storing numbers57 Remote fax options (black & white only)64 Polling71 Printing reports75
34 5 How to fax5 Entering fax mode5 To enter fax mode press (Fax), and the key will glow blue. Sending a single-sided fax from the ADF5 Using the ADF to send your faxes is the easiest way. aMake sure you are in Fax mode . bPut your document face up in the ADF. cDial the fax number. (See How to dialon page 57.) dPress Mono Start or Colour Start. „If you press Mono Start, the machine scans the pages into memory and then sends the document. „If you press Colour Start, the machine starts dialling and sends the document in real time. Note • To cancel a fax in progress press Stop/Exit. • If the Out of Memory message appears while scanning a B&W document into memory, press Stop/Exit to cancel or Mono Start to send the scanned pages. Sending a 2-sided fax from the ADF5 You can send a 2-sided document from the ADF. To cancel a fax in progress press Stop/Exit. aMake sure you are in Fax mode . bPlace your document in the ADF. cPress Duplex. dDial the fax number. (See How to dialon page 57.) ePress Mono Start. Note Legal size 2-sided documents cannot be faxed from the ADF. Sending a fax5
Sending a fax 35 5 Changing a 2-sided fax layout5 You need to choose the duplex scanning format before you send a fax. The format you choose will depend on the layout of your 2-sided document. aPress Menu, 1, 0, 2. 10.Document Scan 2.Duplex Scan aLong edge bShort edge Selectabor OK bDo one of the following: „If your document is flipped on the Long edge, press a or b to choose Long edge. Press OK. „If your document is flipped on the Short edge, press a or b to choose Short edge. Press OK. cPress Stop/Exit. Sending a fax from the scanner glass5 You can use the scanner glass to fax the pages of a book, or a single page at a time. The documents can be up to Letter or A4, Legal or Folio size. You can only send single page colour faxes from the scanner glass. aMake sure you are in Fax mode . bPut your document face down on the scanner glass. cDial the fax number. (See How to dialon page 57.) dPress Mono Start or Colour Start. „If you press Mono Start, the machine starts scanning the first page. Go to e. „If you press Colour Start, the machine starts sending. Go to g. eAfter the machine scans the page, the LCD will prompt you to choose one of the options below: Flatbed Fax: Next Page? a1.Yes b2.No (Send) Selectabor OK „Press 1 to send another page. Go tof. „Press 2 or Mono Start to send the document. Go to g. fPlace the next page on the scanner glass, pressOK. Repeat e and f for each additional page. Flatbed Fax: Set Next Page Then Press OK Long edge Portrait Landscape Short edge Portrait Landscape
Chapter 5 36 gYour machine will automatically send the fax. Note • Press Stop/Exit to cancel a fax in progress. • When faxing multiple pages from the scanner glass, real time transmission should be set to Off. Faxing legal size documents from the scanner glass5 When faxing legal size documents, you need to set the scan glass size to Legal/Folio otherwise a portion of your faxes will be missing. aMake sure you are in Fax mode . bPress Menu, 1, 0, 1. 10.Document Scan 1.Glass ScanSize aA4/Letter bLegal/Folio Selectabor OK cPress a or b to choose Legal/Folio. Press OK. dPress Stop/Exit. Cancelling a fax in progress5 Press Stop/Exit to cancel a fax in progress. If the machine is already dialling or sending the fax you will also need to press 1 to confirm. Broadcasting (black & white only) 5 Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. You can broadcast up to 390 different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory. Note Use the Search/Speed Dial to help you choose numbers easily. aMake sure you are in Fax mode . bLoad your document. cEnter a number. PressOK. You can use either a One-Touch, Speed-Dial, a Group number, or a number manually entered using the dial pad. (See How to dialon page 57.) dRepeat c until you have entered all the fax numbers you want to broadcast to. ePress Mono Start. After the broadcast is finished the machine will print a broadcast report to let you know the results.
Sending a fax 37 5 Note • You can only send to IFAX numbers in Standard, Fine or Photo resolution. • The Scan profile of the One-Touch, Speed-Dial or Group number you choose first will be applied to the broadcast. • If the fax resolution of the fax number you choose first is S.Fine and you enter a stored IFAX number, Select:Std/Fine will appear on the LCD. Press Resolution and choose Standard, Fine or Photo, then re-enter the IFAX number. If you want to enter other numbers, go back to c. Cancelling a broadcast in progress5 While broadcasting you can cancel the fax currently being sent or the whole broadcast job. aPress Menu, 2, 6. The LCD will display the fax being dialled (for example, #001 0123456789) and the broadcast job number (for example, Broadcast#001): 26.Remaining Jobs a#001 0123456789 bBroadcast#001 Selectabor OK bPress a or b to choose the job number you want to cancel. PressOK. cPress 1 to clear the job number or 2 to exit. If you chose to only cancel the fax currently being sent in b, the machine will ask you if you want to cancel the broadcast. Press 1 to clear the whole broadcast job or 2 to exit. dPress Stop/Exit. Additional sending operations 5 Sending faxes using multiple settings5 Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings. aMake sure you are in Fax mode . After each setting is accepted, the LCD asks if you want to enter more settings: 22.Setup Send Next? a1.Yes b2.No Selectabor OK bDo one of the following: „To choose more settings, press 1. The LCD returns to the Setup Send menu so you can choose another setting. „If you have finished choosing settings, press 2 and go to the next step for sending your fax.
Chapter 5 38 Electronic cover page (black & white only)5 This feature will not work unless you have already programmed your Station ID. (See the Quick Setup Guide.) You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name stored in the One-Touch or Speed-Dial memory. By choosing Next Fax:On you can also display the number of pages on the cover page. You can choose one of the following preset comments. 1.Comment Off 2.Please Call 3.Urgent 4.Confidential Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. Use the chart on page 220 for help entering characters. (See Composing your own commentson page 38.) 5.(User Defined) 6.(User Defined) Note You can send the cover page only for a black & white fax. If you press Colour Start to send a fax, the cover page will not be sent. Composing your own comments5 You can set up two comments of your own. aMake sure you are in Fax mode . bPress Menu, 2, 2, 8. 22.Setup Send 8.Coverpage Note a5. b6. Selectabor OK cPress a or b to choose 5 or 6 to store your own comment. PressOK. dEnter your own comment using the dial pad. PressOK. Use the chart on page 220 for help entering characters. Send a cover page for the next fax5 If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 7. 22.Setup Send 7.Coverpg Setup aNext Fax:On bNext Fax:Off Selectabor OK dPress a or b to choose Next Fax:On (or Next Fax:Off). PressOK. ePress a or b to choose a comment. PressOK.