Brother MFC 9320CW User Manual

Remote Fax Options (black & white only)69
9
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. The 
machine can store faxes for up to 60 hours 
if there is a power failure.
 
Turning off Remote Fax 
Options9
aPress Menu, 2, 5,  1.
bPress  a or  b to choose  Off.
Press OK.
Note
The LCD will give you options if...

Chapter 9
70
Using your Remote Access 
Code9
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your Remote Access 
Code.
cThe machine signals if it has received 
messages: „ No beeps
No messages received.
„ 1 long beep
Fax message received.
dThe machine gives two short beeps to 
tell you to enter a command. The 
machine will hang up if you wait longer 
than 30 seconds before entering a 
command. If you enter an invalid...

Remote Fax Options (black & white only)71
9
Changing the Fax Forwarding 
number9
You can change the default setting of your fax 
forwarding number from another telephone or 
fax machine using touch tone.
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, enter 
your Remote Access Code (3 digits 
followed by 
l). If you hear one long 
beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press  9 5  4 .
dWait for a long...

Chapter 9
72
Remote fax commands9
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by  l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95 Change the fax forwarding or 
fax storage settings
1  OFF You can choose  Off after you have retrieved or erased all your 
messages.
2  Fax  Forwarding One long beep means the change is...

73
10
10
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive10
Polling receive lets you call another fax 
machine to receive a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1,  8.
cPress  a or  b to choose...

Chapter 10
74
Sequential polling10
Sequential polling lets you request 
documents from several fax machines in one 
operation. 
aMake sure you are in Fax mode  .
bPress  Menu, 2, 1, 8 .
cPress  a or  b to choose  Standard, 
Secure  or Timer . 
Press  OK.
dChoose one of the options below.
„ If you choose  Standard go to 
step e.
„ If you choose  Secure, enter a four-
digit number, press  OK, go to 
step e.
„ If you chose  Timer, enter the time 
(in 24-hours format) you want to 
begin polling and press...

Polling75
10
hPlace the next page on the scanner 
glass, press OK. Repeat steps g and 
h  for each additional page.
The document will be stored in memory 
until it is polled.
Note
The document will be stored and can be 
retrieved from any other fax machine until 
you delete the fax from memory.
To delete the fax from memory, press 
Menu , 2 , 7 . (See  Checking and cancelling 
waiting jobs  on page 43.)
 
Setup for polled transmit with 
a secure code10
Secure polling lets you restrict who can get 
the...

76
11
Fax reports11
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  keys.
Transmission verification 
report11
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the receiving party’s name or fax 
number, the time and date of transmission, 
duration of transmission, number of pages 
sent, and whether or not the transmission 
was successful.
There are several settings available for the 
Transmission Verification...

Printing reports77
11
Fax Journal11
You can set the machine to print a fax journal 
(activity report) at specific intervals (every 
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The 
default setting is Every 50 Faxes , this 
means that your machine will print the journal 
when the machine has stored 50 jobs.
If you set the interval to  Off, you can still print 
the report by following the steps on the next 
page.
aPress  Menu, 2, 4,  2.
bPress  a or  b to choose an interval.
Press OK.
If you choose 7 days,...

Chapter 11
78
How to print a report11
MFC-9320CW:
aPress  Menu, 6.
bDo one of the following:
„ Press  a or  b to choose the report you 
want.
Press OK.
„ Enter the number of the report you 
want to print. For example, press  2 to 
print the Help List.
cPress  Mono Start  or Colour Start .
dPress Stop/Exit .
MFC-9120CN:
aPress  Reports .
bDo one of the following:
„ Press  a or  b to choose the report you 
want.
Press OK.
„ Enter the number of the report you 
want to print. For example, press  2 to 
print...