Brother MFC 9320CW User Manual

Sending a fax39
5
Electronic cover page 
(black & white only)5
This feature will 
not work unless you have 
already programmed your Station ID. (See 
the  Quick Setup Guide .)
You can automatically send a cover page 
with every fax. Your cover page includes your 
Station ID, a comment, and the name (or 
number) stored in the One Touch or Speed 
Dial memory.
By choosing  Next Fax:On  you can also 
display the number of pages on the cover 
page.
You can choose one of the following preset 
comments....

Chapter 5
40
Send a cover page for all faxes5
You can set the machine to send a cover 
page whenever you send a fax.
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2, 7 .
cPress  a or  b to choose  On (or  Off ).
Press  OK.
dPress  a or  b to choose a comment.
Press  OK.
Using a printed cover page5
If you want to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2, 7 .
cPress  a or  b to...

Sending a fax41
5
To change the default Fax Resolution 
setting
5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2,  2.
cPress  a or  b to choose the resolution 
you want.
Press  OK.
Note
You can choose four different resolution 
settings for black & white faxes and two for 
colour.
If you choose  S.Fine or Photo  and then 
use the  Colour Start  key to send a fax, 
the machine will send the fax using the 
Fine  setting.
 
Dual access 
(black & white only)5
You can dial a number, and start scanning...

Chapter 5
42
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2, 5 .
cPress  a or  b to choose  On.
Press  OK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2, 5 .
cPress  a or  b to choose  Next Fax:On .
Press  OK.
Not sending in real time for the next 
fax only
5
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2, 5 .
cPress  a or  b to choose  Next Fax:Off .
Press  OK.
Overseas Mode5
If you are having...

Sending a fax43
5
Checking and cancelling 
waiting jobs5
Check which jobs are still waiting in the 
memory to be sent. If there are no jobs, the 
LCD will show 
No Jobs Waiting . You can 
cancel a fax job that is stored and waiting in 
the memory.
aPress  Menu, 2, 7.
The number of jobs still to be sent will be 
displayed.
bDo one of the following:
„ Press  a or  b to scroll though the 
waiting jobs, press  OK to choose a 
job, and then press  1 to cancel it.
„ Press  2 to exit without cancelling.
cWhen...

44
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you 
have on your line. The diagrams below will help you choose the correct mode. (For more detailed 
information about the receive modes, see Using receive modes on page 45.)
Choosing the receive mode6
 
To set the receive mode follow the instructions below.
aPress  Menu, 0, 1.
bPress  a or  b to choose the receive mode.
Press OK.
cPress  Stop/Exit .
The LCD will display the current receive...

Receiving a fax45
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only  and Fax/Tel ). You may want to 
change the Ring Delay before using these 
modes. (See  Ring Delay on page 46.)
Fax Only6
Fax Only mode will automatically answer 
every call as a fax.
Fax/Tel6
Fax/Tel  mode helps you automatically 
manage incoming calls, by recognising 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„ Faxes will be automatically received.
„ Voice calls...

Chapter 6
46
Receive Mode settings6
Ring Delay6
The Ring Delay setting sets the number of 
times the machine rings before it answers in 
Fax Only  and Fax/Tel  modes.
If you have external or extension telephones 
on the same line as the machine, choose the 
maximum number of rings. (See  Operation 
from external or extension telephones  
on page 54 and  Fax Detect on page 47.)
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 1 .
c Press  a or  b to choose how many times 
the line rings before the...

Receiving a fax47
6
Fax Detect6
If Fax Detect is On:6
The machine can receive a fax automatically, 
even if you answer the call. When you see 
Receiving  on the LCD or hear a click on the 
phone line through the handset you are 
using, just replace the handset. Your 
machine will do the rest.
If Fax Detect is  Off:6
If you are at the machine and answer a fax 
call first by lifting the external handset, then 
press  Mono Start  or Colour Start , and then 
press  2 to receive.
If you answered at an...

Chapter 6
48
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose  On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter, Legal or Folio size 
paper.
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting ( Menu, 1, 2 , 2).
aMake sure you are in Fax mode  .
bPress  Menu, 2, 1, 5 . 
cPress  a or  b to choose  On or  Off .
Press OK.
dPress  Stop/Exit .
Setting the Fax Receive...