Brother Mfc 795cw User Manual

Receiving a Fax45
6
To set the receive mode follow the instructions below:
aPress MENU.
bPress  aor b to display  Initial Setup .
cPress Initial Setup .
dPress aor b to display  Receive Mode .
Note
If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to 
Off. (See Turning off Distinctive Ring  on page 65.)
 
ePress Receive Mode .
fPress Fax Only , Fax/Tel  or Manual .
gPress Stop/Exit .
The LCD will show the current receive mode.
 

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Using Receive Modes6
Some receive modes answer automatically 
( Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes. (See  Ring Delay on page 47.)
Fax Only6
Fax Only mode will automatically answer 
every call as a fax call.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
handling them in one of the following ways:
„ Faxes will be automatically received.
„ Voice calls will...

Receiving a Fax47
6
Receive mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in 
Fax Only, Fax/Tel  or MC mode. If you 
have external or extension telephones on the 
same line as the machine, keep the ring delay 
setting of 4 rings.
(See  Using external and extension 
telephones  on page 70 and  Easy Receive 
on page 48.)
If toll saver is  On, then the ring delay setting 
has no effect. See  Setting toll saver 
on page 86.
aPress  MENU.
bPress  aor...

Chapter 6
48
Easy Receive6
If Easy Receive is  On:6
The machine can receive a fax automatically, 
even if you answer the call. When you see 
Receiving  on the LCD or hear a click on the 
phone line through the handset you are 
using, just replace the handset. Your 
machine will do the rest.
If Easy Receive is  Semi:6
The machine will only receive a fax call 
automatically if you answered it using the 
machine’s handset or  Speaker Phone. If you 
answered at an extension telephone 
press l5 1 . (See...

Receiving a Fax49
6
Memory Receive 
(Black & White only)
6
You can only use one Memory Receive 
operation at a time.„ Fax Forwarding
„ Paging
„ Fax Storage
„ PC Fax Receive
„ Off
You can change your selection at any time. If 
received faxes are still in the machine’s 
memory when you change the memory 
receive operation, an LCD question will 
appear on the LCD. (See  Changing Memory 
Receive Operations  on page 53.)
Fax Forwarding6
When you choose Fax Forwarding, your 
machine stores the received fax in...

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50
gPress  Memory Receive .
hPress Paging .
iEnter your cell phone or pager phone 
number. For pager numbers enter  ## 
after the number. (You can enter up to 
20 digits including the  ##.)
Press  OK.
Do not include the area code if it is the 
same as that of your machine. 
For example, press:
1  8  0  0  5  5  5  1  2  3  4  #  # .
jDo one of the following:
„ If you are programming your cell 
phone number and do not need to 
enter a PIN, press  OK.
„ If your pager needs a PIN, enter the 
PIN,...

Receiving a Fax51
6
PC Fax Receive 
(Windows® only)6
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The number of received faxes 
that are stored in the memory will appear on 
the LCD.
When you start your PC and the...

Chapter 6
52
Changing the destination PC6
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress PC Fax Receive .
iPress   or the PC you want to 
receive faxes.
Press  OK.
jPress  Backup Print:On  or 
Backup Print:Off .
kPress Stop/Exit .
Turning off Memory Receive 
Operations6
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup...

Receiving a Fax53
6
Changing Memory Receive 
Operations6
If received faxes remain in your machine’s 
memory when you change the Memory 
Receive Operations, the LCD will ask you 
one of the following questions:
„ Erase All Fax?
„ Print All Fax?
• If you press  Yes, faxes in the memory 
will be erased or printed before the 
setting changes. If a backup copy has 
already been printed it will not be 
printed again.
• If you press  No, faxes in the memory 
will not be erased or printed and the 
setting will...

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kPress  Stop/Exit .
Note
• When Fax Preview is turned on your 
machine can only print the color faxes it 
receives. It cannot store them in memory.
• When Fax Preview is turned on a backup  copy of received faxes will not be printed, 
even if you have set Backup Print On.
• Fax Preview is not available when  Fax Forwarding or PC Fax Receive is 
turned on.
 
Using Fax Preview6
When you receive a fax, you will see the 
pop-up message on the LCD. (For example: 
New Fax 02 )
aPress Fax Preview...