Brother Mfc 795cw User Manual

Receiving a Fax55
6
How to print a fax 6
aPress Fax Preview .
bPress the fax you want to view.
cPress More.
dPress  (Print).
„ If the fax is multiple pages, go to 
step e.
„ If the fax is a single page it will start 
printing. Go to step f.
eDo one of the following:
„ Press  Print All Pages  to print 
all pages of the fax.
„ Press  Print Displayed Only  to 
print the displayed page.
„ Press  Print From Displayed  to 
print the displayed page to the last 
page.
fDo one of the following:
„ To delete the...

Chapter 6
56
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose  On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of Letter, Legal or A4 size paper. 
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting. (See  Paper Size on page 24.)
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display...

Receiving a Fax57
6
Printing a fax from the 
memory6
If you have chosen Paging or Fax Storage, 
you can still print a fax from the memory when 
you are at your machine. When a fax is 
displayed, press 
More. If you have chosen 
Fax Preview, see  Fax Preview (Black & White 
only)  on page 53.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display  Print Fax .
ePress Print Fax .
fPress Black Start .
gPress Stop/Exit .
Note
When you print a fax from the memory, the 
fax data...

Chapter 6
58
Using your Remote Access 
Code6
aDial your fax number from a touch tone 
telephone or another fax machine.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  l) at once.
cThe machine signals if it has received 
messages:
„ 1 long beep — Fax messages
„ 2 long beeps — Voice messages
„ 3 long beeps — Fax & Voice 
messages
„ No beeps — No messages
dWhen the machine gives two short 
beeps, enter a command.
The machine will hang up if you wait 
longer than 30...

Receiving a Fax59
6
Remote Fax commands6
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code (3 digits followed by  l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
91 Playing Voice messages After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward Press  1 while listening to an ICM to repeat it. If you press  1 
before a message, you...

Chapter 6
60
Retrieving fax messages6
You can call your machine from any touch 
tone telephone and have your fax messages 
sent to a machine. Before you use this 
feature, you have to turn on Fax Storage.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  l) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, 
press 962.
dWait for the long beep, enter the number 
(up to 20 digits) of the remote fax 
machine you...

61
7
7
Voice operations7
Voice calls can be made either with the 
handset, the speaker phone, or an external 
telephone, by dialing manually, or by using 
Quick Dial numbers.
Making a telephone call7
aDo one of the following:„ Pick up the handset.
„ Press  Speaker Phone .
bWhen you hear the dial tone, enter a 
number using the dial pad or pressing 
the Speed Dial .
cIf you pressed  Speaker Phone  speak 
clearly toward the microphone .
dTo hang up, do one of the following:
„ Replace the handset.
„ Press...

Chapter 7
62
Tone or Pulse 
(Canada only)7
If you have a Pulse dialing service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions 
below:
aPick up the handset or press 
Speaker Phone .
bPress # on the machine’s control panel. 
Any digits dialed after this will send Tone 
signals.
When you hang up, the machine will return to 
the Pulse dialing service.
Fax/Tel mode7
When the machine is in Fax/Tel mode, it will 
use the F/T Ring (pseudo/double-ringing) to 
alert...

Telephone Services and External devices63
7
Get the Distinctive Ring service from your 
telephone company. Distinctive Ring is a 
feature of your Brother machine that allows a 
person with one line to receive fax and voice 
calls through two different phone numbers on 
that one line. Brother uses the term 
‘Distinctive Ring,’ but telephone companies 
market the service under a variety of names, 
such as Custom Ringing, Personalized Ring, 
Smart Ring, RingMaster, Ident-A-Ring, Ident-
A-Call, Data...

Chapter 7
64
Do you have Voice Mail?7
If you have Voice Mail on the telephone line 
that you will install your new machine on, 
there is a strong possibility that Voice Mail 
and the machine will conflict with each other 
while receiving incoming calls . However, the 
Distinctive Ring feature allows you to use 
more than one number on your line, so 
both Voice Mail and the machine can work 
together without any problems . If each one 
has a separate telephone number, neither will 
interfere with the...