Brother Mfc 790cw User Manual

							
Section II
FaxII
Sending a Fax36
Receiving a Fax45
Telephone Services and External devices63
Dialing and storing numbers75
Message Center83
Printing Reports88
Polling90
 
						

							
36
5
Entering Fax mode5
When the machine is idle, the time appears 
on the LCD. When you want to send a fax, or 
change fax send or receive settings, press 
the (Fax) key to illuminate it in blue.
 
The LCD shows: 
Press  dor c to scroll through the  Fax key 
options. Some functions are only available 
when sending black & white faxes.
„ Fax Resolution  (See page 41.)
„ Contrast  (See page 40.)
„ Broadcasting  (See page 39.)
„ Preview  (See page 38.)
„ Delayed Fax  (See page 42.)
„ Batch TX  (See page 42.)
„ Real Time TX  (See page 41.)
„ Polled TX  (See page 91.)
„ Polling RX  (See page 90.)
„ Overseas Mode  (See page 42.)
„ Glass ScanSize  (See page 37.)
„ Set New Default  (See page 43.)
„ Factory Reset  (See page 43.)
Press the option you want.
Faxing from the ADF 5
aPress ( Fax).
bPlace the document  face down in the 
ADF. (See  Using the ADF  on page 21.)
cEnter the fax number using the dial pad. 
You can also enter the fax number by 
pressing Speed Dial , press the 
number you want and press 
Send a fax .
(For details, see  How to Dial 
on page 75.)
Note
You can preview a fax message before 
sending it by setting  Preview to On. 
For details, See  How to preview an 
outgoing fax  on page 38.
 
dPress Black Start  or Color Start .
The machine starts scanning the 
document.
Note
• To cancel, press  Stop/Exit.
• If you send a black & white fax when the  memory is full it will be sent in real time.
 
Sending a Fax5
FAX/TELFA X/T E L
Fax Resolution
Standard
Sta nd ard
Contrast
Auto
Auto
Broadcasting
Off
Off
Speed Dial
History
 
						

							
Sending a Fax37
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The document can be 
up to Letter or A4 size.
You cannot send color faxes with multiple 
pages.
Note
Since you can only scan one page at a 
time, it is easier to use the ADF if you are 
sending a multiple page document.
 
aPress (Fax).
bLoad your document  face down on the 
scanner glass. (See  Using the scanner 
glass  on page 21.)
cEnter the fax number using the dial pad 
or Speed Dial .
Note
You can preview a fax message before 
sending it by pressing  Preview. For 
details, see  How to preview an outgoing 
fax  on page 38.
 
dPress  Black Start  or Color Start .
„ If you press  Black Start, the 
machine starts scanning the first 
page. Go to step e.
„ If you press  Color Start, the 
machine starts sending the 
document.
eWhen the LCD asks you  Next Page?, 
do one of the following:
„ To send a single page, press  No (or 
press   Black Start  again).
The machine starts sending the 
document.
„ To send more than one page, press 
Yes  and go to step f.
fPlace the next page on the scanner 
glass.
Press  Black Start  or Color Start .
The machine starts scanning the page. 
(Repeat steps e and  f for each 
additional page.)
Faxing A4 size documents 
from the scanner glass5
When documents are A4 size, you need to 
set  Glass ScanSize  to A4. If you do not, 
the bottom portion of the faxes will be 
missing.
aPress ( Fax).
bPress  dor c to display 
Glass ScanSize .
cPress Glass ScanSize .
dPress A4.
Note
You can save the setting you use most 
often by setting it as default. (See  Setting 
your changes as the new default  
on page 43.)
 
Color fax transmission5
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the memory. 
When you send a color fax, the machine will 
send it in real time (even if  Real Time TX is 
set to  Off). 
 
						

							
Chapter 5
38
How to preview an outgoing 
fax5
You can preview a fax message before you 
send it. You must set the Real Time 
Transmission and Polling RX to off before 
you use this feature. (See  Real time 
transmission  on page 41 and  Polling receive 
on page 90.)
aPress ( Fax).
bPress  dor c to display  Preview.
cPress Preview .
dPress On.
eLoad the document.
fEnter the fax number using the dial pad. 
You can also enter the fax number by 
pressing  Speed Dial . Then, press 
a or b to display the number you want, 
press the number to choose it, and then 
press  Send a fax .
gPress Black Start .
The machine starts scanning the 
document and the outgoing fax appears 
on the LCD.
When the fax is displayed, press  MENU 
and the following buttons will appear on 
the LCD. Press the button you want to 
use to perform an operation.
Note
The fax message in the memory will be 
sent and then erased when you press 
Black Start .
 
hPress Black Start .
Canceling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialing or sending, press 
Stop/Exit.
Button Description
Enlarge the fax.
Reduce the fax.
 or  Scroll vertically.
 or  Scroll horizontally.
Rotate the fax clockwise.
d Go back to the previous page.
c Go to the next page.
Close the preview table.
 
						

							
Sending a Fax39
5
Broadcasting 
(Black & White only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers and up to 50 manually dialed 
numbers in the same broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aPress (Fax).
bLoad your document.
cPress  dor c to display  Broadcasting .
dPress Broadcasting .
eYou can add numbers to the broadcast 
in the following ways:
„ Press  Add Number  and enter the 
number using the buttons on the 
LCD.
Press  OK.
„ Press  Speed Dial . Press   to 
search by Alphabetical Order or 
Numerical Order. Press the locations 
where you want to send a fax.
Press  OK.
fAfter you have entered all the fax 
numbers by repeating step e, press  OK.
gPress  Black Start .
Note
• If you have not used up any of the 
numbers for Groups, you can broadcast 
up to 250 different numbers. 
• The available memory will vary depending  on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access and delayed 
fax.
• If the memory is full, press  Stop/Exit to 
stop the job. If more than one page has 
been scanned, press  Black Start to send 
the portion that is in the memory.
 
Canceling a Broadcast in 
progress5
aPress  Stop/Exit .
bDo one of the following:
„ To cancel the entire broadcast, press 
Entire Broadcast . Go to stepc.
„ To cancel the current job, press the 
button that displays the number 
being dialed. Go to step d.
„ To exit without canceling, press 
Stop/Exit .
cWhen the LCD asks if you want to 
cancel the entire broadcast, do one of 
the following:
„ Press  Yes to confirm.
„ To exit without canceling, press  No 
or  Stop/Exit .
dDo one of the following:
„ To cancel the current job, press  Yes.
„ To exit without canceling, press  No 
or  Stop/Exit .
# 01
 
						

							
Chapter 5
40
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, scan size, overseas mode, delayed 
fax timer, polling transmission and real time 
transmission.
aPress ( Fax).
The LCD shows:
 
bPress  dor c to display a setting you 
want to change and press the setting, 
then press the option you want.
cRepeat step  b to change more settings.
Note
• Most settings are temporary and the 
machine returns to its default settings after 
you send a fax. 
• You can save some of the settings you  use most often by setting them as default. 
These settings will stay until you change 
them again. (See  Setting your changes as 
the new default  on page 43.) 
 
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the factory setting  Auto can be 
used. It automatically chooses the suitable 
contrast for your document. 
Use  Light  when sending a light document. 
Use  Dark  when sending a dark document.
aPress ( Fax).
bPress  dor c to display  Contrast .
cPress Contrast .
dPress Auto, Light  or Dark . 
Note
Even if you choose  Light or Dark , the 
machine will send the fax using the  Auto 
setting in any of the following conditions:
• When you send a color fax.
• When you choose  Photo as the Fax 
Resolution.
 
FAX/TELF A X/T E L
Fax Resolution
Standard
Sta nd ard
Contrast
Auto
Auto
Broadcasting
Off
Off
Speed Dial
History
 
						

							
Sending a Fax41
5
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution.
aPress (Fax).
bPress  dor c to display 
Fax Resolution .
cPress Fax Resolution .
dPress the resolution you want. 
Note
You can choose four different resolution 
settings for black & white faxes and two for 
color.
If you choose S.Fine or Photo  and then 
use the  Color Start  key to send a fax, the 
machine will send the fax using the  Fine 
setting.
 
Dual access 
(Black & White only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the  Out of Memory  message appears 
while scanning a document, press 
Stop/Exit  to cancel or  Black Start to send 
the scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the document into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialing and 
sending.
If the memory is full and you are sending a 
black and white fax from the ADF, the 
machine will send the document in real time 
(even if  Real Time TX  is set to Off). Color 
faxes and faxes from the scanner glass 
cannot be sent until you clear some of the 
memory.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can 
turn on  Real Time TX .
aPress (Fax).
bPress  dor c to display  Real Time TX .
cPress Real Time TX .
dPress On.
Note
In real time transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Black & White 
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of gray or is a 
photograph. This has the 
slowest transmission.
Color
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							
Chapter 5
42
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aPress ( Fax).
bLoad your document.
cPress  dor c to display 
Overseas Mode .
dPress On (or  Off ).
Delayed Faxing 
(Black & White only)5
During the day you can store up to 50 faxes 
in the memory to be sent within 24-hours. 
These faxes will be sent at the time of day you 
enter in step f.
aPress ( Fax).
bLoad your document.
cPress  dor c to display  Delayed Fax .
dPress Delayed Fax .
ePress On.
fEnter the time you want the fax to be 
sent (in 24-hour format) using the 
buttons on the LCD.
(For example, enter 19:45 for 7:45 PM.)
Press  OK.
Note
The number of pages you can scan into 
the memory depends on the amount of 
data that is printed on each page.
 
Delayed Batch Transmission 
(Black & White only)5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
aPress ( Fax).
bPress  dor c to display  Batch TX .
cPress Batch TX .
dPress On.
ePress  Stop/Exit .
Checking and canceling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. (If 
there are no jobs, the LCD shows 
No Jobs Waiting .)
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Remaining Jobs .
ePress Remaining Jobs .
Any waiting jobs appear on the LCD.
fPress  aor b to scroll through the jobs 
and choose the job you want to cancel.
Press  OK.
gDo one of the following:
„ To cancel, press  Yes.
If you want to cancel another job go 
to step f.
„ To exit without canceling, press  No.
hWhen you have finished, press 
Stop/Exit .
 
						

							
Sending a Fax43
5
Setting your changes as the 
new default5
You can save the fax settings for 
Fax Resolution
, Contrast , 
Glass ScanSize , Preview  and 
Real Time TX  you use most often by 
setting them as default. These settings will 
stay until you change them again.
aPress ( Fax).
bPress  dor c to choose your new setting 
you want to change, and then press the 
new option.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
d or c to display  Set New Default .
dPress Set New Default .
ePress Yes.
fPress  Stop/Exit .
Restoring all settings to the 
factory settings5
You can restore all the settings you have 
changed to the factory settings. These 
settings will stay until you change them again.
aPress ( Fax).
bPress  dor c to display 
Factory Reset .
cPress Factory Reset .
dPress Yes.
ePress  Stop/Exit .
Sending a fax manually5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
aPress ( Fax).
bLoad your document.
cTo listen for a dial tone do one of the 
following:
„ (MFC-790CW) Press 
Speaker Phone  or pick up the 
handset.
„ (MFC-990CW) Press 
Speaker Phone  on the machine or 
press ( Talk) on the 
cordless handset.
dDial the fax number using the dial pad.
eWhen you hear the fax tone, press 
Black Start  or Color Start .
If you are using the scanner glass 
press Send to send the fax.
fReplace the handset.
Sending a fax at the end of a 
conversation5
At the end of a conversation you can send a 
fax to the other party before you both hang 
up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bLoad your document.
cPress  Black Start  or Color Start .
„ If you are using the scanner glass, 
press Send to send the fax.
dReplace the handset.
 
						

							
Chapter 5
44
Out of Memory message5
If you get an  Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax.
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Black Start to send 
the pages scanned so far, or to press 
Stop/Exit  to cancel the operation.
Note
If you get an  Out of Memory  message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real time transmission  on page 41.)