Brother Mfc 790cw User Manual
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Glossary215 E Dual AccessYour machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack. External telephone A telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Forwarding Sends a fax received into the memory to another pre-programmed fax number. Fax Receive Code Press this code ( l 5 1 ) when you answer a fax call on an extension or external telephone. Fax Storage You can store received faxes in memory. Fax tones The signals sent by sending and receiving fax machines while communicating information. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs. Gray Scale The shades of gray available for copying, scanning and faxing photographs. Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting. Help list A printout of the complete Menu table that you can use to program your machine when you do not have the Users Guide with you. Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Innobella™ Innobella™ is a range of genuine consumables offered by Brother. For best quality results Brother recommends Innobella™ Ink and Paper. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle. LCD (liquid crystal display) The display screen on the machine that shows interactive messages during On- Screen Programming and shows the date and time when the machine is idle. Manual fax Depending on your model, you can lift the handset, cordless handset, or handset of the external telephone or you can press Speaker Phone to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending.
216 Menu mode Programming mode for changing your machines settings. OCR (optical character recognition) The bundled ScanSoft ® PaperPort® SE with OCR or Presto! ® PageManager® software application converts an image of text to text you can edit. Memory Receive Receives faxes into the machines memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Paging This feature enables your machine to call your pager when a fax is received into its memory. The machine will also page for voice messages. Pause Allows you to place a 3.5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing Speed Dial numbers. Press the Pause key on the control panel or the Pause button on the LCD as many times as needed for longer pauses. PhotoCapture Center ® Allows you to print digital photos from your digital camera at high resolution for photo quality printing. Photo resolution (B&W only) A resolution setting that uses varying shades of gray for the best representation of photographs. PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse (Canada only) A form of rotary dialing on a telephone line. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Real Time Transmission When memory is full, you can send faxes in real time. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually. Remote Access Code Your own 4-digit code (--- l) that allows you to call and access your machine from a remote location. Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone. Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the machine answers in Fax Only and Fax/Tel modes. Ring Volume Volume setting for the machines ring. Scanning The process of sending an electronic image of a paper document into your computer. Scan to Media You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format.
Glossary217 E SearchAn electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialing. You must press , the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the senders name and fax number. Super Fine resolution (B&W) 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code ( # 5 1 ). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine. Transmission Verification Report A listing for the last fax sent, that shows its date, time and number. True2Life® Adjusts the color in the image for better print quality by improving sharpness, white balance and color density. User Settings A printed report that shows the current settings of the machine. Speed Dial
Index 218 F A Access codes, storing and dialing ............ 82 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 21, 36 Answering machine (TAD) ....................... 69 connecting ............................................. 70 Apple® Macintosh® See Software Users Guide on the CD-ROM. .................................................. Automatic fax receive ............................................. 45 Easy Receive ..................................... 49 B Broadcasting ............................................ 39 setting up Groups for ............................ 80 Brother accessories and supplies ........................ ii Brother numbers ...................................... i Customer Service .................................... i FAQs (frequently asked questions) .......... i product support ........................................ i service centers ......................................... i Solutions Center ...................................... i warranties .................................... iii, iv, vi C Caller ID ................................................... 68 Canceling Fax Forwarding ..................................... 60 jobs awaiting redial ............................... 42 Paging ................................................... 60 Cleaning paper pick-up roller ............................. 165 print head ............................................ 166 printer platen ....................................... 165 scanner ............................................... 164 Connecting external TAD (answering machine) ...................... 69, 70 external telephone ................................ 73 two-line external TAD or telephone ....... 71 Consumable items ................................. 211 Control panel overview .............................. 6 ControlCenter See Software Users Guide on the CD-ROM. .................................................. Copy brightness ............................................. 99 contrast ................................................. 99 enlarge/reduce ..................................... 96 enter Copy mode .................................. 94 favorite ................................................ 101 multiple ................................................. 95 out of memory .................................... 102 page layout (N in 1) .............................. 97 paper size ............................................. 99 paper type ............................................ 99 quality ................................................... 95 single .................................................... 94 sort (ADF only) ..................................... 98 using ADF ....................................... 21, 98 using scanner glass .............................. 21 Cordless telephone (non-Brother) ........... 74 Custom Ringing ....................................... 66 Custom telephone features on a single line ......................................................... 148 D Data Ident-A-Call ..................................... 66 Dialing a pause ................................................. 77 access codes and credit card numbers ............................................... 82 Caller ID history .................................... 76 Groups .................................................. 39 manual .................................................. 75 Outgoing Call ........................................ 76 Speed Dial ............................................ 75 Direct printing from a non-PictBridge camera ............ 122 from a PictBridge camera ........... 120, 124 Distinctive Ring ........................................ 66 setting ring pattern ................................ 67 turning off ............................................. 67 Document loading .................................................. 21 Dual Access ............................................ 41
219 F E Easy Receive ........................................... 49 Envelopes .............................12, 13, 19, 20 Error messages on LCD ........................ 152 B&W Print Only ................................... 152 Cannot Detect ..................................... 153 Cannot Print ........................................ 153 Comm. Error ....................................... 153 Ink Low ............................................... 154 No Cartridge ....................................... 154 No Paper Fed ..................................... 155 Not Registered ...................................... 75 Out of Memory .................................... 155 while scanning a document ............. 102 Unable to Clean .................................. 156 Unable to Init. ...................................... 156 Unable to Print .................................... 156 Unable to Scan ................................... 156 Unable to use Phone .......................... 156 Extension telephone, using ...................... 74 External telephone, connecting ................ 73 F Fax codes changing ........................................ 58, 74 Fax Receive Code ................... 49, 73, 74 Remote Access Code ........................... 58 Telephone Answer Code ............... 73, 74 using ..................................................... 74 Fax Forwarding changing remotely ......................... 60, 62 programming a number ........................ 50 Fax Storage ............................................. 52 printing from memory ............................ 58 turning off .............................................. 53 turning on .............................................. 52 Fax, from PC See Software Users Guide on the CD-ROM. .................................................. Fax, stand-alone receiving ............................................... 45 at end of conversation ................ 47, 57 difficulties ................................ 144, 146 Easy Receive ..................................... 49 F/T Ring Time, setting ....................... 48 Fax Forwarding .................................. 60 Fax Preview ................................ 54, 56 from extension telephone ............ 73, 74 from external telephone .................... 73 into PC .............................................. 52 into the memory ................................ 57 out of paper reception ....................... 57 Paging ............................................... 51 printing from memory ........................ 58 reducing to fit on paper ..................... 57 retrieving from a remote site ....... 60, 62 Ring Delay, setting ............................ 48 telephone line interference .............. 151 sending ........................................... 36, 90 at end of conversation ....................... 43 Broadcasting ..................................... 39 canceling from memory ..................... 42 color fax ............................................. 37 contrast ............................................. 40 delayed batch transmission ............... 42 delayed fax ........................................ 42 enter Fax mode ................................. 36 fax preview ........................................ 38 from ADF ........................................... 36 from memory (Dual Access) .............. 41 from scanner glass ............................ 37 manual .............................................. 43 overseas ............................................ 42 Real Time Transmission ................... 41 Resolution ......................................... 41 return to factory setting ..................... 43 set new default .................................. 43 telephone line interference .............. 151 Fax/Tel mode Announcement ..................................... 83 answering at extension telephones ...................................... 73, 74 Fax Receive Code .......................... 73, 74 Ring Delay ............................................ 48 Telephone Answer Code ................ 73, 74 FCC notices ........................................... 138 G Gray scale ..................................... 199, 207 Groups for Broadcasting ......................... 80
220 H HelpLCD messages ................................... 173 using Mode and menu keys ............. 173 Menu Table ................................ 173, 174 I Ident-A-Call .............................................. 66 Ident-A-Ring ............................................. 66 Ink cartridges checking ink volume ............................ 168 ink dot counter .................................... 161 replacing ............................................. 161 Innobella™ ............................................. 211 J Jacks Convert to RJ11 jack triplex adapter .....71 EXT External telephone ............................. 73 TAD .................................................... 71 Jams document ............................................ 158 paper ................................................... 158 L LCD (liquid crystal display) ............... 7, 173 Brightness ............................................. 30 Contrast ................................................ 30 Dim Timer ............................................. 31 Help List ................................................ 89 M Macintosh® See Software Users Guide on the CD-ROM. .................................................. Maintenance, routine replacing ink cartridges ....................... 161 Manual dialing .................................................... 75 receive .................................................. 45 transmission .......................................... 43 Memory Security ...................................... 33 Memory Storage .................................... 173 Menu Table ........................................... 173 Message Center mode erasing messages ................................ 85 Fax/Tel announcement (F/T OGM) ...... 84 outgoing message (Msg Ctr OGM) ...... 83 playing voice messages ....................... 85 recording a conversation ...................... 87 setting toll saver ................................... 86 setting up ..................................83, 84, 86 Mode, entering Copy ..................................................... 94 Fax ....................................................... 36 PhotoCapture ......................................... 8 Scan ....................................................... 8 Multi-line connections (PBX) ................... 72 N Network PrintingSee Network Users Guide on the CD-ROM. .............................................. Scanning See Software Users Guide on the CD-ROM. .............................................. O On/Off key ............................................... 23 On/Off setting ....................................... 23 Out of Area (Caller ID) ............................. 68 Outgoing Message (Msg Ctr OGM) ......... 83 P Packing the machine ............................. 170 Paging ..................................................... 51 Paper ............................................... 17, 198 capacity ................................................ 20 loading ............................................ 10, 12 Loading photo paper ............................ 14 printable area ....................................... 16 size ....................................................... 26 size of document .................................. 21 type ................................................. 19, 25 PaperPort™ 11SE with OCR See Software Users Guide on the CD-ROM and Help in the PaperPort™ 11SE application to access How-to-Guides. ........................................
221 F Personalized Ring .................................... 66 Photo Bypass Tray (USA) ........................ 14 Photo Paper Tray (Canada) ..................... 14 PhotoCapture Center® Borderless ........................................... 116 CompactFlash® ................................... 104 Cropping ............................................. 116 DPOF printing ..................................... 111 from PC See Software Users Guide on the CD-ROM. ............................................... Memory Stick Pro™ ............................ 104 Memory Stick® .................................... 104 Print settings Brightness ........................................ 114 Contrast ........................................... 114 Paper type & size ............................. 114 Quality ..................................... 112, 113 Return to factory setting ................... 117 Set new default ................................ 117 Printing index ................................................ 108 photos .............................................. 109 Scan to memory card .......................... 117 Scan to USB flash memory ................. 117 SD ....................................................... 104 SDHC .................................................. 104 specifications ...................................... 204 xD-Picture Card™ ............................... 104 PictBridge DPOF Printing ..................................... 121 Power failure .......................................... 173 Presto!® PageManager® See Help in Presto!® PageManager® ....... Print checking alignment ............................. 167 checking quality .................................. 166 difficulties ................................... 144, 146 drivers ................................................. 208 fax from memory ................................... 58 report .................................................... 89 resolution ............................................ 208 specifications ...................................... 208 Printing on small paper ...................................... 15 See Software Users Guide on the CD-ROM. .................................................. Programming your machine ................... 173 Q Quick Dial Access codes and credit card numbers ............................................... 82 Broadcasting ........................................ 39 using Groups ..................................... 39 Group dial changing ...................................... 78, 79 setting up Groups for Broadcasting ... 80 Speed Dial changing ...................................... 78, 79 setting up by 2-digit location .............. 77 setting up from Caller ID history ........ 78 setting up from outgoing calls ........... 78 using .................................................. 75 R Receive Mode External TAD ........................................ 45 Fax Only ............................................... 45 Fax/Tel ................................................. 45 Manual ................................................. 45 Redial ...................................................... 75 Reducing copies ................................................... 96 incoming faxes ..................................... 57 Remote Retrieval ..................................... 58 access code ................................... 58, 59 commands ............................................ 60 getting your faxes ................................. 62 Remote Setup See Software Users Guide on the CD-ROM. ................................................. Reports .................................................... 88 Fax Journal .......................................... 89 Journal Period ................................... 89 Help List ............................................... 89 how to print ........................................... 89 Network Configuration .......................... 89 Quick Dial List ...................................... 89 Transmission Verification ............... 88, 89 User Settings ........................................ 89 Resolution copy .................................................... 203 fax ...................................................... 199 print .................................................... 208 scan .................................................... 207 setting for next fax ................................ 41
222 Ring Delay, setting ................................... 48 RingMaster ............................................... 66 S Safety Instructions ........................ 133, 137 Scannable area ........................................ 22 Scanning See Software Users Guide on the CD-ROM. .................................................. Serial Number how to find ............... See inside front cover Shipping the machine ............................ 170 SimpleBiz Fax & Alternative Number Ringing ..................................................... 66 Sleep Mode .............................................. 30 Smart Ring ............................................... 66 Speed Dial changing ........................................ 78, 79 dialing .................................................... 75 storing ................................................... 77 T TAD (telephone answering device), external ....................................... 45, 69, 71 connecting ...................................... 69, 70 receive mode ........................................ 45 recording OGM ..................................... 70 with two-line jack ................................... 71 Teen Ring ................................................ 66 Telephone line connections ........................................... 70 difficulties ............................................ 147 interference ......................................... 151 multi-line (PBX) ..................................... 72 roll over lines ......................................... 71 two-line telephone system .................... 71 Text, entering ......................................... 195 special characters ............................... 195 Transferring your faxes or Fax Journal report ...................................................... 156 Transparencies .................. 17, 19, 20, 198 Troubleshooting ..................................... 144 checking ink volume ............................ 168 document jam ..................................... 158 error messages on LCD ...................... 152 if you are having difficulty copying ............................................ 148 incoming calls .................................. 148 Network ........................................... 150 phone line or connections ............... 147 PhotoCapture Center® .................... 149 printing ............................................ 144 printing received faxes .................... 146 receiving faxes ................................ 147 scanning .......................................... 148 software ........................................... 149 Two-line telephone system ...................... 71 V Voice Mail ................................................ 65 Volume, setting beeper .................................................. 27 handset ................................................. 28 volume amplify (for hearing -impaired) ....................... 28 ring ....................................................... 26 speaker ................................................. 27 W Warranties ................................................. iii Canada ................................................... vi Notice-Disclaimer ................................... iii USA ........................................................ iv Wireless Network See Quick Setup Guide and Network Users Guide on the CD-ROM. ................. World Wide Web .........................................i
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries. Using USA or Canada models overseas is at your own risk and may void your warranty .