Brother Mfc 790cw User Manual
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ix Receive mode settings ........................................................................................ 48Ring Delay ..................................................................................................... 48 F/T Ring Time (Fax/Tel mode only) ............................................................... 48 Easy Receive................................................................................................. 49 Memory Receive (Black&White only) .................................................................. 50 Fax Forwarding.............................................................................................. 50 Paging ........................................................................................................... 51 Fax Storage ................................................................................................... 52 PC Fax Receive............................................................................................. 52 Turning off Memory Receive Operations ....................................................... 53 Changing Memory Receive Operations......................................................... 54 Fax Preview (Black & White only)........................................................................ 54 How to preview a received fax....................................................................... 54 Turning off Fax Preview................................................................................. 56 Additional receiving operations............................................................................ 57 Printing a reduced incoming fax .................................................................... 57 Receiving a fax at the end of a conversation (MFC-790CW only)................. 57 Receiving faxes into memory when paper tray is empty ............................... 57 Printing a fax from the memory ..................................................................... 58 Remote Retrieval ................................................................................................. 58 Setting a Remote Access Code..................................................................... 58 Using your Remote Access Code.................................................................. 59 Remote Fax commands ................................................................................ 60 Retrieving fax messages ............................................................................... 62 Changing your Fax Forwarding number ........................................................ 62 7 Telephone Services and External devices 63 Voice operations .................................................................................................. 63Making a telephone call ................................................................................. 63 Answering calls with the Speaker Phone ..................................................... 63 Hold ............................................................................................................... 63 Tone or Pulse (Canada only)......................................................................... 64 Fax/Tel mode when the power key is on ....................................................... 64 Fax/Tel mode when the power key is off ....................................................... 64 Telephone services.............................................................................................. 65 Voice Mail ...................................................................................................... 65 Distinctive Ring .............................................................................................. 66 Caller ID......................................................................................................... 68 Connecting an external TAD (telephone answering device)................................ 69 Connections................................................................................................... 70 Recording outgoing message (OGM) on an external TAD ............................ 70 Special line considerations ............................................................................ 71 Multi-line connections (PBX) ......................................................................... 72 External and extension telephones...................................................................... 73 Connecting an external or extension telephone ............................................ 73 Using external and extension telephones...................................................... 73 Using a Non-Brother cordless external telephone (MFC-790CW only).................................................................................... 74 Using remote codes....................................................................................... 74
x 8 Dialing and storing numbers 75 How to Dial .......................................................................................................... 75Manual dialing ............................................................................................... 75 Speed Dialing ................................................................................................ 75 Fax Redial ..................................................................................................... 75 Outgoing Call ................................................................................................ 76 Caller ID history ............................................................................................. 76 Storing numbers .................................................................................................. 77 Storing a pause ............................................................................................. 77 Storing Speed Dial numbers .......................................................................... 77 Storing Speed Dial numbers from Outgoing Calls ......................................... 78 Storing Speed Dial numbers from the Caller ID history ................................. 78 Changing Speed Dial names or numbers...................................................... 79 Setting up groups for broadcasting................................................................ 80 Dialing Access codes and credit card numbers ............................................. 82 9 Message Center 83 Message Center mode ........................................................................................ 83Setting up the Message Center ..................................................................... 83 Outgoing message (OGM) ............................................................................ 83 Fax/Tel OGM (Announcement) ..................................................................... 84 Activating Message Center mode .................................................................. 84 Managing your messages.................................................................................... 85 Message indicator ......................................................................................... 85 Playing voice messages ................................................................................ 85 Erasing incoming messages .......................................................................... 85 Additional Message Center operations ................................................................ 86 Setting the maximum time for incoming messages ....................................... 86 Setting toll saver ............................................................................................ 86 ICM Recording Monitor.................................................................................. 87 Recording a conversation (MFC-790CW only) .............................................. 87 10 Printing Reports 88 Fax reports........................................................................................................... 88Transmission Verification Report................................................................... 88 Fax Journal (activity report) ........................................................................... 89 Reports ................................................................................................................ 89 How to print a report ...................................................................................... 89 11 Polling 90 Polling overview ................................................................................................... 90 Polling receive ..................................................................................................... 90Setup to receive polling ................................................................................. 90 Sequential polling (Black & White only) ......................................................... 90 Canceling a Sequential Polling Job ............................................................... 91 Polled transmit (Black & White only).................................................................... 91 Set up for polled transmit............................................................................... 91
xi Section III Copy 12 Making copies 94 How to copy ......................................................................................................... 94Entering Copy mode ...................................................................................... 94 Making a single copy ..................................................................................... 94 Making multiple copies .................................................................................. 95 Stop copying .................................................................................................. 95 Copy settings ....................................................................................................... 95 Changing copy quality ................................................................................... 95 Enlarging or reducing the image copied ........................................................ 96 Making N in 1 copies or a poster (Page Layout) ........................................... 97 Sorting copies using the ADF ........................................................................ 98 Adjusting Brightness and Contrast ................................................................ 99 Paper Options................................................................................................ 99 Book Copy ................................................................................................... 100 Watermark Copy.......................................................................................... 100 Setting your favorites ................................................................................... 101 ‘Out of Memory’ message .................................................................................. 102 Section IV Walk-up Photo Printing 13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 104 PhotoCapture Center® Operations .................................................................... 104 Printing from a memory card or USB Flash memory drive without a PC..... 104 Scanning to a memory card or USB Flash memory drive without a PC ...... 104 Using PhotoCapture Center ® from your computer ...................................... 104 Using a memory card or USB Flash memory drive ..................................... 104 Memory cards or USB Flash memory drive folder structure ........................ 105 Getting started ................................................................................................... 106 Entering PhotoCapture mode ...................................................................... 107 Print Images....................................................................................................... 107 View Photos................................................................................................. 107 Print Index (Thumbnails) ............................................................................. 108 Printing Photos ............................................................................................ 109 Enhance Photos .......................................................................................... 109 DPOF printing .............................................................................................. 111 PhotoCapture Center ® print settings ................................................................. 112 Print Quality ................................................................................................. 113 Paper options .............................................................................................. 113 Adjusting Brightness, Contrast and Color.................................................... 114 Cropping ...................................................................................................... 116 Borderless printing....................................................................................... 116 Print Date..................................................................................................... 116 Setting your changes as the new default..................................................... 117 Restoring all settings to the factory settings ................................................ 117
xii Scan to a memory card or USB Flash memory drive ........................................ 117Entering Scan mode .................................................................................... 117 How to scan to a memory card or USB Flash memory drive ....................... 117 How to change the file name ....................................................................... 118 How to set a new default ............................................................................. 119 How to reset to the factory settings ............................................................. 119 Understanding the Error Messages ................................................................... 119 14 Printing photos from a camera 120 Printing photos directly from a PictBridge camera ............................................. 120 PictBridge requirements .............................................................................. 120 Setting your digital camera .......................................................................... 120 Printing Images............................................................................................ 121 DPOF printing .............................................................................................. 121 Printing photos directly from a digital camera (without PictBridge).................... 122 Printing Images............................................................................................ 122 Understanding the Error Messages ................................................................... 123 15 Wireless photo printing (MFC-990CW only) 124 Printing photos with Bluetooth® wireless technology ......................................... 124 The requirements for using Bluetooth® wireless technology ....................... 124 Setting up your machine .................................................................................... 125 Enable Bluetooth ® wireless technology on your machine ........................... 125 Pass key ...................................................................................................... 125 Communication Mode .................................................................................. 126 Device Address ........................................................................................... 126 Device Name ............................................................................................... 126 Print settings ...................................................................................................... 127 Print Quality ................................................................................................. 127 Paper Type .................................................................................................. 127 Paper Size ................................................................................................... 127 Borderless ................................................................................................... 127 Print Date ..................................................................................................... 128 Restoring all settings to the factory settings ................................................ 128 Understanding the Error Messages ................................................................... 128 Section V Software 16 Software and Network features 130
xiii Section VI Appendixes A Safety and Legal 132 Choosing a location ........................................................................................... 132 To use the machine safely................................................................................. 133Important safety instructions........................................................................ 137 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ................................... 138 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ............................................................................................... 140 Industry Canada Compliance Statement (Canada only) ............................. 141 LAN connection ........................................................................................... 141 International ENERGY STAR ® Compliance Statement .............................. 141 Legal limitations for copying .............................................................................. 142 Trademarks........................................................................................................ 143 B Troubleshooting and Routine Maintenance 144 Troubleshooting ................................................................................................ 144 If you are having difficulty with your machine .............................................. 144 Dial Tone .................................................................................................... 151 Telephone line interference ......................................................................... 151 Error and Maintenance messages ..................................................................... 152 Error animation ............................................................................................ 156 Transferring your faxes or Fax Journal report ............................................. 156 Document jam ............................................................................................. 158 Printer jam or paper jam .............................................................................. 159 Routine maintenance ......................................................................................... 161 Replacing the ink cartridges ........................................................................ 161 Cleaning the outside of the machine ........................................................... 163 Cleaning the scanner................................................................................... 164 Cleaning the machine’s printer platen ......................................................... 165 Cleaning the paper pick-up roller................................................................. 165 Cleaning the print head ............................................................................... 166 Checking the print quality ............................................................................ 166 Checking the print alignment ....................................................................... 167 Checking the ink volume ............................................................................. 168 Uninstalling and installing the handset and handset cradle (MFC-790CW only).................................................................................. 168 Machine Information .......................................................................................... 170 Checking the serial number ......................................................................... 170 Packing and shipping the machine .................................................................... 170
xiv C Menu and Features 173 On-screen programming .................................................................................... 173Menu table ................................................................................................... 173 Memory storage ........................................................................................... 173 Mode and menu keys ........................................................................................ 173 Menu table ................................................................................................... 174 Entering Text ............................................................................................... 195 D Specifications 196 General .............................................................................................................. 196 Print media......................................................................................................... 198 Fax ..................................................................................................................... 199 Message Center ................................................................................................ 200 Digital Cordless Handset (MFC-990CW only) ................................................... 201Cordless handset (BCL-D60) ...................................................................... 201 Battery ......................................................................................................... 202 Copy .................................................................................................................. 203 PhotoCapture Center ®....................................................................................... 204 PictBridge .......................................................................................................... 205 Bluetooth ® wireless technology (MFC-990CW only) ......................................... 206 Scanner ............................................................................................................. 207 Printer ................................................................................................................ 208 Interfaces ........................................................................................................... 209 Computer requirements ..................................................................................... 210 Consumable items ............................................................................................. 211 Network (LAN) ................................................................................................... 212 Wireless one-push configuration ................................................................. 213 E Glossary 214 FIndex 218
Section I GeneralI General Information2 Loading paper and documents10 General setup23 Security features32
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s Guide and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM. Viewing Documentation1 Viewing Documentation (For Windows ®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format . If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. bIf the model name screen appears, click your model name. General Information1 Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier New Text in Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Electrical Hazard icons alert you to possible electrical shock. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information3 1 cIf the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the start.exe program from the root directory of the Brother CD-ROM. dClick Documentation . eClick the documentation you want to read. „ HTML documents : Software User’s Guide and Network User’s Guide in HTML format. This format is recommended for viewing on your computer. „ PDF documents : User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 2000 Professional/Windows ® XP and Windows Vista ®) „ ControlCenter3 (For Windows ® 2000 Professional/Windows ® XP and Windows Vista ®) „ Network Scanning ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides „ The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network Users Guide.
Chapter 1 4 Viewing Documentation (For Macintosh ®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click the top.html file to view the Software Users Guide and Network Users Guide in HTML format. eClick the documentation you want to read: „ Software User’s Guide „ Network User’s Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Mac OS ® X 10.2.4 or greater) „ ControlCenter2 (For Mac OS ® X 10.2.4 or greater) „ Network Scanning (For Mac OS ® X 10.2.4 or greater) Presto! ® PageManager® User’s Guide „ The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network Users Guide.