Brother Mfc 790cw User Manual

							
Loading paper and documents15
2
dWhen you have finished printing photos 
return the photo bypass tray to the 
normal printing position.
Squeeze the blue photo bypass tray 
release button (1) using your right index 
finger and thumb and pull the photo 
bypass tray back until it clicks (2).
 
Removing small printouts 
from the machine2
When the machine ejects small paper onto 
the output paper tray you may not be able to 
reach it. Make sure printing has finished, and 
then pull the tray completely out of the 
machine.
 1
2
 
						

							
Chapter 2
16
Printable area2
The printable area depends on the settings in the application you are using. The figures below 
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the 
shaded areas when the Borderless print feature is available and turned on. 
Note
The Borderless feature is not available for envelopes.
 
Cut Sheet Paper Envelopes
   
Top (1)Bottom (2)Left (3)Right (4)
Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)
Envelopes 0.47 in. (12 mm)  0.95 in. (24 mm)  0.12 in. (3 mm)  0.12 in. (3 mm) 
3 4
1
234
1
2
 
						

							
Loading paper and documents17
2
Acceptable paper and 
other print media
2
The print quality can be affected by the type 
of paper you are using in the machine.
To get the best print quality for the settings 
you have chosen, always set the Paper Type 
to match the type of paper you load.
You can use plain paper, inkjet paper (coated 
paper), glossy paper, transparencies and 
envelopes.
We recommend testing various paper types 
before buying large quantities.
For best results, use Brother paper.„ When you print on inkjet paper (coated 
paper), transparencies and photo paper, 
be sure to choose the proper media in the 
‘Basic ’ tab of the printer driver or in the 
Paper Type setting of the machine’s 
menu. (See  Paper Type on page 25.)
„ When you print on Brother Photo paper, 
load one extra sheet of the same photo 
paper in the paper tray. An extra sheet has 
been included in the paper package for 
this purpose.
„ When you use transparencies or photo 
paper, remove each sheet at once to 
prevent smudging or paper jams.
„ Avoid touching the printed surface of the 
paper immediately after printing; the 
surface may not be completely dry and 
may stain your fingers.
Recommended print media2
To get the best print quality, we suggest using 
Brother paper. (See table below.)
We recommend using ‘3M Transparency 
Film’ when you print on transparencies.
Handling and using print 
media2
„Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and 
away from moisture, direct sunlight and 
heat.
„ Avoid touching the shiny (coated) side of 
photo paper. Load photo paper with the 
shiny side facing down.
„ Avoid touching either side of 
transparencies because they absorb 
water and perspiration easily, and this 
may cause decreased output quality. 
Transparencies designed for laser 
printers/copiers may stain your next 
document. Use only transparencies 
recommended for inkjet printing.
„ You can only print on both sides of the 
paper with PC printing. See  Printing for 
Windows
® in the Software User’s Guide 
on the CD-ROM.
Brother paper
Paper TypeItem
Letter Plain BP60PL100  (USA only)
Letter Glossy Photo BP71GLTR
Letter Inkjet (Matte)  BP60ML (USA only)
4  × 6 in. Glossy Photo BP71GP
 
						

							
Chapter 2
18
Improper Setup 
DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or  irregularly shaped paper
 
1 0.08 in. (2 mm) or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly when stacked
• Paper made with a short grain
 
Paper capacity of the output paper 
tray cover
2
Up to 50 sheets of Letter, Legal or A4 20 lb 
(80 g/m
2) paper.
„ Transparencies and photo paper must be 
picked up from the output paper tray cover 
one page at a time to avoid smudging.
1 1
 
						

							
Loading paper and documents19
2
Choosing the right print media2
Paper type and size for each operation2
Paper TypePaper SizeUsage
FaxCopyPhoto 
CapturePrinter
Cut Sheet Letter  8 1/2  × 11 in. (215.9  × 279.4 mm) Yes Yes Yes Yes
A4 8.3  × 11.7 in. (210  × 297 mm) Yes Yes Yes Yes
Legal 8 1/2  × 14 in. (215.9  × 355.6 mm) Yes Yes – Yes
Executive 7 1/4  × 10 1/2 in. (184  × 267 mm) – – – Yes
JIS B5 7.2  × 10.1 in. (182  × 257 mm) – – – Yes
A5 5.8  × 8.3 in. (148  × 210 mm) – Yes – Yes
A6 4.1  × 5.8 in. (105  × 148 mm) – – – Yes
Cards Photo 4  × 6 in. (10  × 15 cm) – Yes Yes Yes
Photo L 3 1/2  × 5 in. (89  × 127 mm) – – – Yes
Photo 2L 5  × 7 in. (13  × 18 cm) – – Yes Yes
Index Card 5  × 8 in. (127  × 203 mm) – – – Yes
Post Card 13.9  × 5.8 in. (100  × 148 mm) – – – Yes
Post Card 2 
(Double)5.8  × 7.9 in. (148  × 200 mm) – – – Yes
Envelopes C5  Envelope6.4 
× 9 in. (162  × 229 mm) – – – Yes
DL 
Envelope 4.3 
× 8.7 in. (110  × 220 mm) – – – Yes
COM-10 4 1/8  × 9 1/2 in. (105  × 241 mm) – – – Yes
Monarch 3 7/8  × 7 1/2 in. (98  × 191 mm) – – – Yes
JE4 
Envelope 4.1 
× 9.3 in. (105  × 235 mm) – – – Yes
TransparenciesLetter 8 1/2  × 11 in. (215.9  × 279.4 mm) – Yes – Yes
A4 8.3  × 11.7 in. (210  × 297 mm) – Yes – Yes
 
						

							
Chapter 2
20
Paper weight, thickness and capacity2
1Up to 100 sheets of plain paper 20lb (80 g/m2).
2For Photo 4 ×6 paper and Photo L 3.5 ×5 paper, use the photo bypass tray (in USA) or the photo paper tray (in 
Canada). (See  Loading photo paper  on page 14.)
3BP71 69 lb (260 g/m2) paper is especially designed for Brother inkjet machines.
Paper TypeWeightThicknessNo. of 
sheets
Cut 
Sheet Plain Paper
17 to 32 lb (64 to 120 g/m
2)3 to 6 mil (0.08 to 0.15 mm)
1001
Inkjet Paper17 to 53 lb (64 to 200 g/m2)3 to 10 mil (0.08 to 0.25 mm) 20
Glossy Paper Up to 58 lb (Up to 220 g/m
2)Up to 10 mil (Up to 0.25 mm)
2023
Cards Photo 4×6
Up to 58 lb (Up to 220 g/m2)Up to 10 mil (Up to 0.25 mm)
2023
Index Card
Up to 32 lb (Up to 120 g/m2)Up to 6 mil (Up to 0.15 mm) 30
Post Card Up to 53 lb (Up to 200 g/m
2)Up to 10 mil (Up to 0.25 mm) 30
Envelopes 20 to 25 lb (75 to 95 g/m
2)Up to 20 mil (Up to 0.52 mm) 10
Transparencies – – 10
 
						

							
Loading paper and documents21
2
Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using the ADF2
The ADF can hold up to 15 pages and feeds 
each sheet individually. Use standard 20 lb 
(80 g/m
2) paper and always fan the pages 
before putting them in the ADF.
Recommended environment2
Document Sizes Supported2
How to load documents2
CAUTION 
DO NOT pull on the document while it is 
feeding.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric.
 
„ Make sure documents with liquid 
correction fluid are completely dry.
aUnfold the ADF Document Output 
Support Flap (1).
bFan the pages well.
cAdjust the paper guides to fit the width of 
your document.
dPlace your document,  face down, top 
edge first in the ADF until the LCD 
display shows  ADF Ready and you feel 
it touch the feed roller.
 
CAUTION 
DO NOT leave a thick document on the 
scanner glass. If you do this, the ADF may 
jam.
 
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book or one page at a time.
Document Sizes Supported2
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
Temperature: 68 to 86 °F (20 to 30 °C)
Humidity: 50% to 70%
Paper: 20 lb LTR (80 g/m
2 A4)
Length: 5.8 to 14 in. (148 to 355.6 mm)
Width: 5.8 to 8.5 in.  (148 to 215.9 mm) 
Weight: 17to24lb (64to90g/m
2) 
Length:  Up to 11.7 in. (297 mm) 
Width: Up to 8.5 in. (215.9 mm) 
Weight: Up to 4.4 lb (2 kg)
1
 
						

							
Chapter 2
22
bUsing the document guidelines on the 
left and top, place the document in the 
upper left hand corner with the 
document  face down on the scanner 
glass.
 
 
cClose the document cover.
CAUTION 
If you are scanning a book or thick 
document, DO NOT slam the cover down or 
press on it.
 
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show unscannable areas.
 
UsageDocument 
SizeTop (1) 
Bottom (2)Left (3) 
Right (4)
Fax Letter 0.12 in.  (3 mm)0.16 in. 
(4 mm)
A4 0.12 in.  (3 mm) (Scanner 
Glass) 
0.12 in. 
(3 mm)
(ADF) 
0.04 in. 
(1 mm)
Legal 0.12 in.  (3 mm) 0.16 in. 
(4 mm)
Copy All paper  sizes 0.12 in. 
(3 mm) 0.12 in. 
(3 mm)
Scan All paper  sizes 0.12 in. 
(3 mm) 0.12 in. 
(3 mm)
3
4
1
2
 
						

							
23
3
3
On/Off key3
You can turn the machine on and off by 
pressing the On/Off key. 
Note
• If you press the  On/Off key while the 
machine is in use it will finish the operation 
before going into the Off mode.
• If you have connected an external  telephone or TAD, it is always available.
 
Turning the machine off3
aPress the  On/Off key. The LCD will tell 
you that you cannot use the phone once 
it is switched off.
Press  Yes.
The LCD shows  Shutting Down  and 
will stay on for a few seconds before 
going off.
Turning the machine on3
aPress the  On/Off key.
Power Off setting 3
You can customize the machines  On/Off 
key. The factory setting is 
Fax Receive:Off  (MFC-790CW) and 
Fax Receive:On  (MFC-990CW). Your 
machine will not work when it is switched off, 
but it will clean the print head periodically. If 
you turn this setting to  Fax Receive:On, 
you can receive faxes (or calls for 
MFC-790CW only) even when the machine is 
switched off. (See  On/Off key on this page.)
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
PwrOff Setting .
ePress PwrOff Setting .
fPress Fax Receive:Off  or 
Fax Receive:On .
„ (MFC-790CW) Go to step  h.
„ (MFC-990CW) If you choose 
Fax Receive:On , go to step g.
„ If you choose  Fax Receive:Off , 
go to step  h.
gPress  Ring Tone:On .
Make sure you set the Ring Volume to 
Low , Med  or High . (See  Ring Volume  
on page 26.) 
hPress  Stop/Exit .
Note
If you choose  Ring Tone:Off , the 
machine will not ring when you receive a 
call.
 
General setup3
 
						

							
Chapter 3
24
1You cannot receive a fax with  Black Start or 
Color Start .
2You can receive telephone calls by lifting the handset 
3When an external TAD is connected and Easy 
Receive is turned on. 
4Set before you switch off the machine.
1You cannot receive a fax with  Black Start or 
Color Start .
2You cannot receive telephone calls by using the 
cordless handset. 
3When an external TAD is connected and Easy 
Receive is turned on.
4Set before you switch off the machine.
5You cannot receive a fax automatically if you have 
set the receive mode to  Fax/Tel.
MFC-790CW
On/Off 
settingReceive 
modeAvailable 
operations
Fax Receive:
On
12
(factory 
setting) Fax Only
Fax/Tel
Manual3
Fax Receive
Easy Receive 
Delayed Fax
4 
Fax Forward
4 
Paging
4 
Fax Storage
4 
Fax Preview
4
PC Fax Receive4 
Remote Retrieval
4
MC  
(Msg Ctr) Fax Receive 
Recording 
Incoming Message 
Easy Receive, 
Delayed Fax
4 
Fax Forward
4 
Paging
4
Fax Storage4 
Fax Preview
4 
PC Fax Receive
4 
Remote Retrieval
4
Manual Easy Receive
Delayed Fax
4 
Fax Receive:
Off— No machine 
operations will be 
available other 
than cleaning the 
print head.
MFC-990CW
On/Off 
settingReceive 
modeAvailable 
operations
Fax Receive:
On
12
(factory 
setting)Fax Only
Manual
3
Fax Receive 
Easy Receive 
Delayed Fax
4 
Fax Forward
4 
Paging
4 
Fax Storage
4 
Fax Preview
4
PC Fax Receive4 
Remote Retrieval
4
MC  
(Msg Ctr) Fax Receive 
Recording 
Incoming Message 
Easy Receive 
Delayed Fax
4 
Fax Forward
4 
Paging
4
Fax Storage4 
Fax Preview
4 
PC Fax Receive
4 
Remote Retrieval
4
Manual
Fax/Tel
5
Easy Receive 
Delayed Fax
4 
Fax Receive:
Off—No machine  operations will be 
available other 
than cleaning the 
print head.