Brother Mfc 790cw User Manual

							
General Information5
1
Accessing Brother 
Support 
(For Windows
®)1
You can find all the contacts you will need, 
such as Web support (Brother Solutions 
Center), Customer Service and Brother 
Authorized Service Centers in  Brother 
numbers  on page i and on the Brother CD-
ROM.
„ Click  Brother Support  on the main menu. 
The following screen will appear:
 
„ To access our web site 
(http://www.brother.com
), click  Brother 
Home Page .
„ To view all Brother Numbers, including 
Customer Service numbers for the USA 
and Canada, click  Support Information .
„ To access the USA Brother online 
shopping mall 
(http://www.brothermall.com
) for 
additional product and services 
information, click  Brother Mall.com .
„ To access Canada’s Brother online 
shopping mall (http://www.brother.ca
) for 
additional product and services 
information, click  Shop Online (Canada) .
„ For the latest news and product support 
information (http://solutions.brother.com
), 
click  Brother Solutions Center .
„ To visit our web site for original/genuine 
Brother Supplies 
(http://www.brother.com/original/
), click 
Supplies Information . „
To access the Brother CreativeCenter 
(http://www.brother.com/creativecenter/
) 
for FREE photo projects and printable 
downloads, click  Brother 
CreativeCenter .
„ To return to the main page, click  Back or 
if you are finished, click  Exit.
 
						

							
Chapter 1
6
Control panel overview1
MFC-790CW  1
MFC-990CW1
Note
Most of the illustrations in this User’s Guide show the MFC-790CW.
 
1On/Off
You can turn the machine on or off.
2 Message Center keys: „Message Center
Turns the Message Center on or off. Will 
also flash if you have new messages. „
Play/Record  (MFC-790CW)
Plays voice messages stored in the 
memory. Will also let you record telephone 
calls.
„ Play  (MFC-990CW)
Plays voice messages stored in memory. 
„ Erase
Deletes voice messages. 
1 2
4 5
3
History
MC
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax 
Preview
Mem.M em .Mem.
06:1106 :1 106:11
01.01.20090 1.0 1.2 00 901.27.2009
01
1 2
4 5
3
History
MC
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax 
Preview
Mem.M em .Mem.
06:1106 :1 106:11
01.01.20090 1.0 1.2 00 901.27.2009
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General Information7
1
 
 
3 Fax and telephone keys:„Speaker Phone
Turns the speaker phone on or off. 
„ Hold  (MFC-790CW)
Lets you place telephone calls on hold.
„ Hold/Intercom  (MFC-990CW)
Lets you place telephone calls on hold.
Also, press this key to speak on the 
intercom or to transfer an incoming call to 
the cordless handset.
„ Redial
Redials the last 30 numbers called. 
„ Pause
Inserts a pause when dialing numbers. 4 Dial Pad
Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine.
(Canada only) The  # key lets you temporarily 
switch the dialing mode during a telephone call 
from Pulse to Tone.
5 LCD (liquid crystal display) This is a Touchscreen LCD. You can access 
the menus and options by pressing buttons 
displayed on the screen.
Also, you can adjust the angle of the display by 
lifting it. 
6
58
79
6
History
MC
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax 
Preview
Mem.M em .Mem.
06:1106 :1 106:11
01.01.20090 1.0 1.2 00 901.27.2009
01
58
7
9
6
History
MC
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax 
Preview
Mem.M em .Mem.
06:1106:1 106:11
01.01.20090 1.0 1.2 00 901.27.2009
01
 
						

							
Chapter 1
8
6 Mode keys: „Fax
Lets you access Fax mode.
„ Scan
Lets you access Scan mode.
„ Copy
Lets you access Copy mode.
„  Photo Capture
Lets you access PhotoCapture Center
® 
mode.
7 Microphone  Picks up your voice when you speak to another 
party using  Speaker Phone .
8Stop/Exit Stops an operation or exits from a menu.
9 Start keys: „Color Start
Lets you start sending faxes or making 
copies in full color. Also lets you start a 
scanning operation (in color or black & 
white, depending on the scanning setting in 
the ControlCenter software).
„ Black Start
Lets you start sending faxes or making 
copies in black & white. Also lets you start 
a scanning operation (in color or black & 
white depending on the scanning setting in 
the ControlCenter software).
LCD screen1
The LCD shows the current machine status 
when the machine is idle.
 
1 Wireless Status
A four level indicator shows the current 
wireless signal strength if you are using a 
wireless connection. 
2 Memory Status Lets you see the available memory in the 
machine.
3 Current Receive Mode Lets you see the current receive mode.„ Fax  (Fax only)
„ F/T  (Fax/Tel)
„ Mnl  (Manual) 
„ MC  (Msg Ctr) 
4 Ink indicator Lets you see the available ink volume.
Also, lets you access the  Ink menu.
5 Speed Dial Lets you search the number you want to 
fax/dial.
6Menu Lets you access the main menu.
7 Faxes in memory Shows how many received faxes are in the 
memory.
8 Fax Preview Lets you preview received fax.
0Max
History
MC
Speed Dial
New FaxNew Fax
0101
MENU
01
Fax 
Preview
Mem.M em .Mem.
06:1106:1 106:11
01.27.20090 1.2 7 .2 00 901.27.2009                                    
01
56
8
9
11 10 7
4
3
2
1
12
 
						

							
General Information9
1
9 New Fax(es)When  Fax Preview  is set to On, you can see 
how many new faxes you have received.
10 Voice messages in the machine’s memory Shows how many received voice messages 
are in the memory.
11 History Lets you view a list of outgoing calls and the 
caller ID history.
Also, lets you fax or call the number you have 
chosen from the lists.
12 Warning icon  Appears when there is an error or maintenance 
message; press the Warning icon to view it, 
and then press   to return to the Ready 
screen.Basic Operations1
To use the Touchscreen press the MENU or 
option button you want to operate directly on 
the LCD screen. To access more menus or 
options, press  ab or  dc to scroll the screen. 
Press   to return to the previous menu. 
The following steps show how to change a 
setting in the machine. In this example the 
Sleep mode setting is changed from 
30 Mins  to 10 Mins .
aPress MENU.
bPress  aor b to display 
General Setup .
 
cPress General Setup .
dPress aor b to display  Sleep Mode . 
ePress Sleep Mode .
fPress 10 Mins . 
gPress Stop/Exit .
MENUMEN U
General Setup
Fax
Network
General  SetupG enera l   S etu p
10 Mins
Sleep Mode LCD Settings
Sleep ModeS le ep  M od e
10 Mins3 Mins1 Min 2 Mins
5 Mins
 
						

							
10
2
Loading paper and 
other print media
2
Note
To print on Photo (4×6) or Photo-L 
(3.5 ×5) paper, you must use the photo 
bypass tray. (See  Loading photo paper  
on page 14.)
 
aIf the paper support flap is open, close it, 
and then pull the paper tray completely 
out of the machine.
 
bLift the paper tray cover (1). 
cWith both hands, gently press and slide 
the paper side guides (1) and paper 
length guide (2) to fit the paper size.
Make sure that the triangular marks (3) 
on the paper side guides (1) and paper 
length guide (2) line up with the mark for 
the paper size you are using.
 
Note
When you are using Legal size paper, 
press and hold the universal guide release 
button (1) as you slide out the front of the 
paper tray.
 
 
Loading paper and documents2
1
2
3
3 1
1
 
						

							
Loading paper and documents11
2
dFan the stack of paper well to avoid 
paper jams and misfeeds.
 
Note
Always make sure that the paper is not 
curled.
 
eGently put the paper into the paper tray 
print side down and top edge in first.
Check that the paper is flat in the tray.
 
Note
Be careful that you do not push the paper 
in too far; it may lift at the back of the tray 
and cause feed problems.
 
fGently adjust the paper side guides (1) 
to the paper with both hands.
Make sure the paper side guides touch 
the sides of the paper.
 
gClose the output paper tray cover. 
hSlowly push the paper tray completely 
into the machine.
 
1
 
						

							
Chapter 2
12
iWhile holding the paper tray in place, 
pull out the paper support (1) until it 
clicks, and then unfold the paper 
support flap (2).
 
Note
Do not use the paper support flap for 
Legal paper.
 
Loading envelopes and 
post cards2
About envelopes2
„ Use envelopes that weigh from 20 to 25 lb 
(80 to 95 g/m
2).
„ Some envelopes need margin settings to 
be set in the application. Make sure you 
do a test print first before printing many 
envelops.
CAUTION 
DO NOT use any of the following types of 
envelopes, as they will cause paper feed 
problems:
• That are of a baggy construction.
• That are embossed (have raised writing  on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
1
2
Glue Double flap
   
 
						

							
Loading paper and documents13
2
How to load envelopes and post cards2
aBefore loading, press the corners and 
sides of envelopes or post cards to 
make them as flat as possible.
Note
If envelopes or post cards are ‘double-
feeding’, put one envelope or post card in 
the paper tray at a time.
 
 
 
 
bPut envelopes or post cards in the paper 
tray with the address side down and the 
leading edge in first as shown in the 
illustration. With both hands, gently 
press and slide the paper side 
guides (1) and paper length guide (2) to 
fit the size of the envelopes or post 
cards.
 
If you have problems when printing on 
envelopes, try the following suggestions:
2
aOpen the envelope flap.
bMake sure the open flap is either to the 
side of the envelope or to the back edge 
of the envelope when printing.
cAdjust the size and margin in your 
application.
 
2
1
 
						

							
Chapter 2
14
Loading photo paper2
Note
In Canada, the  photo bypass tray  is 
called the  photo paper tray .
 
Use the photo bypass tray, is located on the 
top of the output paper tray cover, to print on 
Photo 4×6 and Photo L 3.5 ×5 size 
paper. When you use the photo bypass  tray, 
you do not have to take out the paper that is 
in the tray beneath it.
aSqueeze the blue photo bypass tray 
release button (1) using your right index 
finger and thumb and pull the photo 
bypass tray back until it clicks (2).
bPress and slide the paper side 
guides (1) and paper length guide (2) to 
fit the paper size.
 
cPut the photo paper into the photo 
bypass tray and gently adjust the paper 
side guides to the paper.
Make sure the paper side guides touch 
the sides of the paper.
Note
• Be careful that you do not push the paper  in too far; it may lift at the back of the tray 
and cause feed problems.
• Always make sure that the paper is not  curled or wrinkled.
 
 
Photo
 Bypass  Tray
2
1
2
1