Brother Mfc 790cw User Manual

							
Message Center85
9
Managing your 
messages
9
Message indicator9
The   light flashes if there are any new 
messages waiting for you.
The LCD displays the total number of voice 
and fax messages stored in the 
Message Center memory.
Fax messages are only stored when Fax 
Storage or Fax Preview is turned on. See 
Memory Receive (Black&White only)  
on page 50.
Playing voice messages9
All messages are played in the order they 
were recorded. The LCD shows the number 
of the current message, the total number of 
messages, and the time and date the 
message was recorded.
Follow the steps below to listen to your voice 
messages:
aPress  Play/Record  or Play . 
The following commands are available 
when playing messages:
bPress  Stop/Exit .
Erasing incoming messages9
To erase voice messages individually9
aPress Play/Record  or Play .
The machine will sound a two second 
beep and begins message playback. 
Each message is preceded by one long 
beep, and followed by two short beeps.
bTo erase a specific message, press 
Erase  immediately after the two short 
beeps, or while the message is playing.
cDo one of the following:
„ Press  Yes to erase the message.
„ Press  No to cancel.
dPress  Stop/Exit .
To erase all of your messages9
aPress Erase.
The LCD will ask you the following 
question:
„ Erase All Voice?
bDo one of the following:
„ Press  Yes to erase all of your voice 
messages.
„ Press  No to cancel.
Repeats a message.
Skips to the next message.
or   Adjusts the volume.
 
						

							
Chapter 9
86
Additional Message 
Center operations
9
Setting the maximum time for 
incoming messages9
Your machine’s default setting will save 
incoming messages up to 30 seconds long. 
To change this setting follow the steps below:
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Msg Ctr .
ePress Setup Msg Ctr .
fPress ICM Max.Time .
gPress the maximum time setting for 
incoming messages ( 30, 60 , 120  or 
180  seconds).
hPress  Stop/Exit .
Setting toll saver9
When the toll saver feature is on, the machine 
will answer after two rings if you do have 
voice or fax messages, and after four rings if 
you do not have any messages. 
This way, when you call your machine for 
remote retrieval, if it rings three times, you 
have no messages and can hang up to avoid 
a toll charge.
The toll saver feature is only available when 
Message Center mode is on. When toll saver 
is On , it overrides your ring delay setting.
If you are using Distinctive Ring, do not use 
the Toll Saver feature.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Ring Delay .
gPress Ring Delay .
hPress Toll Saver .
iPress On (or  Off ).
jPress  Stop/Exit .
 
						

							
Message Center87
9
ICM Recording Monitor9
This feature lets you turn the speaker volume 
for voice messages  On or  Off . When you turn 
the monitor  Off, you will not hear messages 
as they come in.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Msg Ctr .
ePress Setup Msg Ctr .
fPress ICM Rec.Monitr .
gPress Off or On.
hPress  Stop/Exit .
Recording a conversation 
(MFC-790CW only)9
If you are using the handset, you can record 
a telephone conversation by pressing 
Play/Record  during the conversation. Your 
recording can be as long as the incoming 
message maximum time (up to 3 minutes). 
(See  Setting the maximum time for incoming 
messages  on page 86.) The other party will 
hear an intermittent beeping while recording. 
To stop recording, press  Stop/Exit.
 
						

							
88
10
Fax reports10
You need to set up the Transmission 
Verification Report and Journal Period using 
the MENU  button.
Transmission Verification 
Report10
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the time and date of transmission 
and whether the transmission was successful 
(OK). If you choose  On or  On+Image , the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing  On+Image  or Off+Image  will print 
a section of the faxs first page on the report 
to help you remember.
When the Transmission Verification Report is 
set to  Off or Off+Image , the Report will only 
print if there is a transmission error and the 
fax was not sent or when the other machine 
was only capable of receiving your color fax in 
black & white.
Note
If you choose  On+Image or Off+Image , 
the image will only appear on the 
Transmission Verification Report if Real 
Time Transmission is set to Off. (See  Real 
time transmission  on page 41.)
 
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Report Setting .
ePress Report Setting .
fPress Transmission .
gPress On, On+Image , Off  or 
Off+Image .
hPress Stop/Exit .
Printing Reports10
 
						

							
Printing Reports89
10
Fax Journal (activity report)10
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 24 
hours, 2 or 7 days). If you set the interval to 
Off, you can still print the report by following 
the steps in  How to print a report  on page 89. 
The factory setting is  Every 50 Faxes.
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Report Setting .
ePress Report Setting .
fPress Journal Period .
gPress dor c to choose an interval.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal 
when the machine has stored 50 
jobs.
hEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
iPress  Stop/Exit .
Reports10
The following reports are available: 
„ Transmission
Prints a Transmission Verification Report 
for your last transmission.
„ Help List
A help list showing how to program your 
machine.
„ Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in alphabetical or 
numerical order.
„ Fax Journal
Lists information about the last incoming 
and outgoing faxes. (TX: Transmit.) 
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
„ Caller ID hist.
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report10
aPress  MENU.
bPress  aor b to display 
Print Reports .
cPress Print Reports .
dPress the report you want.
e(Quick Dial Only) Press 
Alphabetical Order  or 
Numerical Order . 
fPress Black Start .
gPress Stop/Exit .
 
						

							
90
11
Polling overview11
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive11
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling11
aPress (Fax).
bPress  dor c to display  Polling RX .
cPress Polling RX .
dPress On (or  Off ).
eEnter the fax number you are polling 
using the buttons on the LCD.
fPress  Black Start  or Color Start .
The LCD shows  Dialing.
Sequential polling 
(Black & White only)11
Sequential polling lets you request 
documents from several fax machines in one 
operation. Afterwards, a Sequential Polling 
Report will be printed.
aPress ( Fax).
bPress  dor c to display  Polling RX .
cPress Polling RX .
dPress On (or  Off ).
ePress  dor c to display  Broadcasting .
fPress Broadcasting .
gDo one of the following:
„ Press  Add Number  and enter the 
number using the buttons on the 
LCD.
Press  OK.
„ Press  Speed Dial . Press  to 
choose Alphabetical Order or 
Numerical Order. Press  aor b to 
select a number.
Press  OK.
hAfter you have entered all the fax 
numbers by repeating step g, press  OK.
iPress  Black Start .
The machine polls each number or 
Group number in turn for a document.
Polling11
# 01
 
						

							
Polling91
11
Canceling a Sequential 
Polling Job11
aPress 
Stop/Exit .
bDo one of the following:
„ To cancel the entire sequential 
polling job, press 
Entire Seq. Poll . Go to stepc.
„ To cancel the current job, press the 
button that displays the number 
being dialed. Go to step d.
„ To exit without canceling, press 
Stop/Exit . 
cWhen the LCD asks if you want to 
cancel the entire sequential polling job, 
do one of the following:
„ Press  Yes to confirm.
„ To exit without canceling, press  No 
or  Stop/Exit .
dDo one of the following:
„ To cancel the current job, press  Yes.
„ To exit without canceling, press  No 
or  Stop/Exit .
Polled transmit 
(Black & White only)
11
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See  Checking 
and canceling waiting jobs  on page 42.)
Set up for polled transmit11
aPress (Fax).
bLoad your document.
cPress  dor c to display  Polled TX .
Press  Polled TX .
dPress On (or  Off ).
ePress  Black Start .
fIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the following options.
„ Press  Yes to send another page. 
Go to  g.
„ Press  No or  Black Start  to send the 
document.
gPlace the next page on the scanner 
glass, press  Black Start. Repeat f and 
g  for each additional page.
Your machine will automatically send 
the fax.
 
						

							
Chapter 11
92
 
						

							
Section III
CopyIII
Making copies94
 
						

							
94
12
How to copy12
Entering Copy mode12
When you want to make a copy, press (Copy ) to illuminate it in blue.
 
The LCD shows:
 
1 No. of Copies
Press the number box directly and enter the 
number you want. 
Also you can enter the number of copies by 
pressing   or   on the screen (as shown 
above) or by using the dial pad.
Press  dor c to scroll through the copy 
options. Press the option that you want to set.
„ Quality  (See page 95.)
„ Enlarge/ Reduce  (See page 96.)
„ Paper Type  (See page 99.)
„ Paper Size  (See page 99.)
„ Brightness  (See page 99.)
„ Contrast  (See page 99.)
„ Stack/Sort  (See page 98.)
„ Page Layout  (See page 97.)
„ Book Copy  (See page 100.)
„ Watermark Copy  (See page 100.)
„ Favorite Settings  (See page 101.)
Note
• The default setting is Fax mode. You can 
change the amount of time that the 
machine stays in Copy mode after the last 
copy operation. (See  Mode Timer 
on page 25.)
• Book Copy  and Watermark Copy  
features are supported by technology 
from Reallusion, Inc. 
 
Making a single copy12
aPress ( Copy).
bLoad your document.
(See Loading documents  on page 21.)
cPress Black Start  or Color Start .
Making copies12
Nor malN orm al100%1 00%Pl ain  P aperPla in  P aper
CO PYCO PY
Q ua lity Paper  Type
F
avor ite
E nlarge / 
Reduce
1