Brother Mfc 790cw User Manual

							
General setup25
3
Mode Timer3
The machine has four temporary mode keys 
on the control panel:  Fax, Scan , Copy  and 
Photo Capture . You can change the amount 
of time the machine takes after the last Scan, 
Copy or PhotoCapture operation before it 
returns to Fax mode. If you choose  Off, the 
machine stays in the mode you used last.
 
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Mode Timer .
ePress Mode Timer .
fPress 0 Sec , 30 Secs , 1 Min , 
2 Mins , 5 Mins  or Off .
gPress  Stop/Exit .
Paper settings3
Paper Type3
To get the best print quality, set the machine 
for the type of paper you are using.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Paper Type .
ePress Paper Type .
fPress Plain Paper , Inkjet Paper , 
Brother BP71 , Other Glossy  or 
Transparency .
gPress Stop/Exit .
Note
The machine ejects paper with printed 
surfaces face up onto the paper tray in 
front of the machine. When you use 
transparencies or glossy paper, remove 
each sheet at once to prevent smudging 
or paper jams.
 
 
						

							
Chapter 3
26
Paper Size3
You can use five sizes of paper for copying: 
Letter, Legal, A4, A5 and 4 ×6in. 
(10 ×15 cm) and three sizes for printing 
faxes: Letter, Legal and A4. When you 
change the size of paper you load in the 
machine, you will need to change the paper 
size setting at the same time so your machine 
can fit an incoming fax on the page.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Paper Size .
ePress Paper Size .
fPress Letter , Legal , A4 , A5  or 
4x6 .
gPress Stop/Exit .
Volume Settings3
Ring Volume3
You can choose a range of ring volume 
levels, from  High to Off .
The machine will keep the new setting until 
you change it.You can also change the 
volume through the menu, by following the 
instructions below:
Setting the Ring Volume from the 
menu
3
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress aor b to display  Ring.
gPress  Ring.
hPress  Low, Med , High  or Off .
iPress  Stop/Exit .
 
						

							
General setup27
3
Beeper Volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake or 
after you send or receive a fax.
You can choose a range of volume levels, 
from High  to Off .
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress aor b to display  Beeper.
gPress Beeper .
hPress Low, Med , High  or Off .
iPress  Stop/Exit .
Speaker Volume3
You can choose a range of speaker volume 
levels, from  High to Off .
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress aor b to display  Speaker.
gPress Speaker .
hPress Low, Med , High  or Off .
iPress  Stop/Exit .
You can also adjust the speaker volume by 
pressing  Speaker Phone .
aPress Speaker Phone .
bPress d or  c to display  Volume.
cPress Volume .
dPress d or  c.
This setting will stay until you change it 
again.
ePress  Speaker Phone .
Note
• You can adjust the speaker volume while 
you are listening to your outgoing 
message (OGM) and incoming messages 
(ICM’s) by pressing  d or  c.
• If you turn Incoming Recording Monitor to  OFF the Speaker for screening calls will 
be disabled and you won’t hear callers 
leaving messages. The volume for other 
operations can still be controlled using 
dor c.
 
 
						

							
Chapter 3
28
Handset Volume 
(MFC-790CW only)3
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress aor b to display  Handset.
gPress Handset .
hPress Low or High .
iPress  Stop/Exit .
Note
You can adjust the handset volume any 
time you are talking on the telephone. 
There are two handset volume levels,  Low 
and  High . The default setting is  Low.
Press  dor c to adjust the volume level. 
The LCD shows the setting you are 
choosing. The new setting will remain until 
you change it again.
 
Choosing the Handset 
Volume (For Volume Amplify) 
(MFC-790CW only)3
Before you begin to use the machine, you 
must decide if you need to set the handset 
volume to  Volume Amplify : On  for a user 
who is hearing-impaired. The AMPLIFY 
volume level complies with FCC standards. Volume Amplify
: Off
This default setting is appropriate if  none of 
the users are hearing-impaired. During a 
conversation, users can press  dor c on the 
LCD to adjust the volume to  Low or High . 
When the handset is replaced, the handset 
volume will remain until you change it again.
Volume Amplify : On  -Temporary
This setting is appropriate if  some of the 
users are hearing-impaired. During a 
conversation, users can press  dor c on the 
LCD to adjust the volume to  Low, High  or 
Amplify . When the handset is replaced, the 
handset volume returns to the default setting 
of  Low .
Volume Amplify : On  -Permanent
Choose  Volume Amplify : On  -Permanent  
if  all  of the users are hearing-impaired. During 
a conversation, users can press  dor c on the 
LCD to adjust the volume to  Low, High  or 
Amplify . When the handset is replaced, the 
handset volume returns to the default setting 
of  Amplify .
Note
When you press  dor c on the control 
panel to adjust the volume, the LCD 
shows the setting you are choosing. Each 
key press changes the volume to the next 
setting.
 
WARNING 
It is important that you do NOT choose 
Permanent  unless ALL the users are 
hearing-impaired . Otherwise, the default 
setting of  Amplify may damage the 
hearing of some users.
 
 
						

							
General setup29
3
Setting Volume Amplify  
(MFC-790CW only)3
Please carefully read 
Choosing the Handset 
Volume (For Volume Amplify) (MFC-790CW 
only)  on page 28.
aPress  MENU.
bPress  a or  b to display 
General Setup .
cPress General Setup .
dPress a or  b to display  Volume.
ePress Volume .
fPress a or  b to display 
Volume Amplify .
gPress Volume Amplify .
hDo one of the following.
„ If none of the users are hearing-
impaired, press  Off, and then press 
OK  and go to step  j.
„ If some or all of the users are 
hearing-impaired, press  On.
iDo one of the following.
„ If all  the users are hearing-impaired, 
press  Permanent , and then press 
OK .
„ If only  some of the users are hearing-
impaired, press  Temporary, and 
then press  OK.
jPress  Stop/Exit .
Automatic Daylight 
Savings Time
3
You can set the machine to change 
automatically for daylight savings time. It will 
reset itself forward one hour in the Spring and 
backward one hour in the Fall. Make sure you 
have set the correct date and time in the 
Date&Time  setting.
The factory setting is  Off, so you will have to 
turn on Automatic Daylight Saving Time as 
follows.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Auto Daylight .
ePress Auto Daylight .
fPress On (or  Off ).
gPress  Stop/Exit .
 
						

							
Chapter 3
30
Sleep Mode3
You can choose how long the machine must 
be idle (from 1 to 60 minutes) before it goes 
into sleep mode. The timer will restart if any 
operation is carried out on the machine.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Sleep Mode .
ePress Sleep Mode .
fPress 1 Min , 2 Mins , 3 Mins , 
5 Mins , 10 Mins , 30 Mins  or 
60 Mins , which is the length of time the 
machine is idle before entering sleep 
mode.
gPress  Stop/Exit .
LCD screen3
LCD Contrast3
You can adjust the LCD contrast for a sharper 
and more vivid display. If you are having 
difficulty reading the LCD, try changing the 
contrast setting.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress LCD Contrast .
gPress Light , Med  or Dark .
hPress  Stop/Exit .
Setting the backlight 
brightness3
You can adjust the brightness of the LCD 
backlight. If you are having difficulty reading 
the LCD, try changing the brightness setting.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Backlight .
gPress Light , Med  or Dark .
hPress  Stop/Exit .
 
						

							
General setup31
3
Setting the Dim Timer for the 
backlight 3
You can set how long the LCD backlight stays 
on after you go back to the Ready screen.
aPress 
MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Dim Timer .
gPress 10 Secs , 20  Secs , 30  Secs  or 
Off .
hPress  Stop/Exit .
 
						

							
32
4
Memory Security4
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if 
you turn on Memory Security, so they will not 
be lost.
While Memory Security is On, the following 
operations are available:„ Receiving faxes into memory (limited by 
memory capacity)
„ Fax Forwarding (If Fax Forwarding was 
already On) 
„ Paging (If Paging was already On) 
„ Remote retrieval (If Fax Storage was 
already On) 
„ Cordless handset (MFC-990CW only) 
• Making a call
• Receiving a call
• Viewing Caller ID (with subscriber  service)
While Memory Security is On, the following 
operations are NOT available: 
„ Printing received faxes
„ Sending faxes
„ Copying
„ PC printing 
„ Scanning
„ PhotoCapture 
„ PC Fax Receive
„ Cordless handset (MFC-990CW only)
• Intercom
• Transfer a call
• Register cordless handset
„ Operation from control panel
Note
• To print the faxes in memory, turn off 
Memory Security.
• You must turn off PC Fax Receive before  you can turn on Memory Security. 
• If you forget the Memory Security  password, please call Brother Customer 
Service.
 
Setting and changing the 
memory security password4
Note
If you have already set the password, you 
will not need to set it again.
 
Setting a password for the first time4
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display  
Miscellaneous .
ePress Miscellaneous .
fPress aor b to display  Mem Security .
gPress Mem Security .
hEnter a 4-digit number for the password 
using the buttons on the LCD.
Press OK.
iWhen the LCD shows  Verify:, 
re-enter the password.
Press  OK.
jPress  Stop/Exit .
Security features4
 
						

							
Security features33
4
Changing your memory security 
password
4
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress aor b to display  Mem Security .
gPress Mem Security .
hPress Set Password .
iEnter the registered 4-digit number for 
the current password using the buttons 
on the LCD.
Press OK.
jEnter a 4-digit number for a new 
password.
Press  OK.
kWhen the LCD shows  Verify:, 
re-enter the new password.
Press  OK.
lPress  Stop/Exit .
Turning the memory security 
on/off4
Turning on the memory security lock4
aPress MENU.
bPress  aor b to choose  Fax.
cPress  Fax.
dPress  aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress aor b to display  Mem Security .
gPress Mem Security .
hPress Set Security .
iEnter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD 
shows  Memory Security .
Note
If there is a power failure the data will stay 
in memory for approximately 24 hours.
 
Turning off the memory security4
aPress Unlock .
bEnter the registered 4-digit password 
using the buttons on the LCD.
Press OK.
Memory Security is automatically turned 
off.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in Secure 
mode until the registered password is 
entered.
 
 
						

							
Chapter 4
34