Brother Mfc 790cw User Manual
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75 8 8 How to Dial8 Manual dialing8 Press all of the digits of the fax or telephone number. Speed Dialing8 aPress Speed Dial . bPress the number you want to call. You can also choose the number by alphabetical order by pressing on LCD. Note If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location. Fax Redial8 If you are sending a fax manually and the line is busy, press Redial, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial and choose one of the last 30 numbers from the Outgoing Call List. Redial only works if you dialed from the LCD. If you are sending a fax automatically and the line is busy, the machine will automatically redial once after five minutes. aPress Redial . bPress the number you want to redial. cPress Send a fax . dPress Black Start or Color Start . Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass. Dialing and storing numbers8 # 01
Chapter 8 76 Outgoing Call 8 The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial or delete from the history. aPress Redial . You can also press History. bPress Outgoing Call tab. cPress the number you want. dDo one of the following: „ To make a telephone call, press Make a phone call . „ To send a fax, press Send a fax. Press Black Start or Color Start . „ If you want to store the number, press More and then press Add to Speed Dial . (See Storing Speed Dial numbers from Outgoing Calls on page 78.) „ If you want to delete the number from the Outgoing Call history list, press More and then press Delete. Press Yes to confirm. ePress Stop/Exit . Caller ID history8 This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 68.) The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call. aPress History . bPress Caller ID hist. cPress the number you want to call. dDo one of the following: „ To make a telephone call, press Make a phone call . „ To send a fax, press Send a fax. Press Black Start or Color Start . „ If you want to store the number, press More and then press Add to Speed Dial . (See Storing Speed Dial numbers from the Caller ID history on page 78.) „ If you want to delete the number from the Caller ID history list, press More and then press Delete. Press Yes to confirm. ePress Stop/Exit . Note • (USA only) If you redial from the Caller ID history outside your area code, you must set up your AREA CODE in advance. (See Setting up your area code (USA only) on page 68.) • You can print the Caller ID List. (See How to print a report on page 89.)
Dialing and storing numbers77 8 Storing numbers8 You can set up your machine to do the following types of easy dialing: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Note If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost. Storing a pause8 Press Pause to put a 3.5-second pause between numbers. If you are dialing, you can press Pause as many times as needed to increase the length of the pause. Storing Speed Dial numbers8 You can store up to 100 2-digit Speed Dial locations with a name, and each name can have two numbers ( Fax/Tel1: and Fax/Tel2: ). When you dial you will only have to press a few keys. (For example: Press Speed Dial , the number you want to make a call and Make a phone call .) aPress Speed Dial . bPress More. cPress Set Speed Dial . dDo one of the following: „ Enter the name (up to 16 characters) using the buttons on the LCD. Press OK. (To help you enter letters, see Entering Text on page 195.) „ To store the number without a name, press OK. eEnter the first fax or telephone number (up to 20 digits) using the buttons on the LCD. Press OK. fDo one of the following: „ Enter the second fax or telephone number (up to 20 digits) using the buttons on the LCD. Press OK. „ If you do not want to store a second number, press OK. gTo choose where the number will be stored, do one of the following: „ To accept the displayed next available Speed Dial location, press OK . „ To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press OK. Note If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location. hWhen the LCD displays your settings, press OK to confirm. iDo one of the following: „ To store another Speed Dial number, go to step b. „ To finish storing numbers, press Stop/Exit .
Chapter 8 78 Storing Speed Dial numbers from Outgoing Calls8 You can also store Speed Dial numbers from the Outgoing Call history. aPress Redial . You can also choose by pressing History . bPress Outgoing Call tab. cPress the name or number you want to store. dPress More. ePress Add to Speed Dial . fDo one of the following: „ Enter the name (up to 16 characters) using the buttons on LCD. Press OK. (To help you enter letters, see Entering Text on page 195.) „ To store the number without a name, press OK. gPress OK to confirm the fax or telephone number you want to store. hDo one of the following: „ Enter the second fax or telephone number (up to 20 digits). Press OK. „ If you do not want to store a second number, press OK. iTo choose where the number will be stored, do one of the following: „ To accept the displayed next available Speed Dial location, press OK . „ To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press OK. Note If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location. jWhen the LCD displays your settings, press OK to confirm. kPress Stop/Exit . Storing Speed Dial numbers from the Caller ID history8 If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 68.) aPress History . bPress Caller ID hist. tab. cPress the number you want to store. dPress More. ePress Add to Speed Dial . fDo one of the following: „ Enter the name (up to 16 characters) using the buttons on LCD. Press OK. (To help you enter letters, see Entering Text on page 195.) „ To store the number without a name, press OK.
Dialing and storing numbers79 8 gPress OK to confirm the fax or telephone number you want to store. hDo one of the following: „ Enter a second fax or telephone number (up to 20 digits). Press OK. „ If you do not want to store a second number, press OK. iTo choose where the number will be stored, do one of the following: „ To accept the displayed next available Speed Dial location, press OK . „ To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press OK. Note If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location. jWhen the LCD displays your settings, press OK to confirm. kPress Stop/Exit . Changing Speed Dial names or numbers8 You can change or delete a Speed Dial number that has already been stored. aPress Speed Dial . bPress More. cDo one of the following: „ Press Change to edit the names or numbers. „ Press Delete to delete all information in a Speed Dial location. Press the number you want to delete. Press OK. Go to step h. dPress the number you want to change. ePress Name, Fax/Tel1: or Fax/Tel2: . fDo one of the following: „ If you chose Name, enter the name (up to 16 characters) using the buttons on the LCD. (See Entering Text on page 195.) Press OK. „ If you chose Fax/Tel1: or Fax/Tel2: , enter the new number (up to 20 digits) using the buttons on the LCD. Press OK. Note How to change the stored name or number: If you want to change a character, press dor c to position the cursor under the character you want to change, and then press . Re-enter the character. gDo one of the following: „ To change more details, go to step f. „ To change another Speed Dial location, press OK and repeat steps btof. „ If you are finished making changes, press OK. hPress Stop/Exit .
Chapter 8 80 Setting up groups for broadcasting8 Groups, which can be stored on a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a Speed Dial , the 2-digit location, Send a fax and Black Start . First, youll need to store each fax number in a Speed- Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 198 numbers in a large Group if you have 2 numbers in each location. (See Storing Speed Dial numbers on page 77 and Broadcasting (Black & White only) on page 39.) aPress Speed Dial . bPress More. cPress Setup Groups . dEnter the group name (up to 16 characters) using the buttons on the LCD. Press OK. eWhen the LCD displays the next available Group number, press OK. This Group number and name will automatically be assigned to the next available Speed Dial location. fAdd Speed Dial numbers to the Group by pressing them to display a red checkmark. Press OK. If you want to list the numbers by alphabetical order, press . gWhen the LCD displays the Group Name and numbers, press OK to confirm. hDo one of the following: „ To store another Group for broadcasting, repeat steps b to g. „ To finish storing Groups for broadcasting, press Stop/Exit. Note You can print a list of all the Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 89.) # 01
Dialing and storing numbers81 8 Changing a Group name8 aPress Speed Dial . bPress More. cPress Change . dPress aor b to display the Group Name you want to change. ePress the Group Name. fPress Name: . gEnter the new name (up to 16 characters) using the buttons on the LCD. Press OK. (See Entering Text on page 195. For example, type NEW CLIENTS.) Note How to change the stored name or number: If you want to change a character, press d or c to position the cursor under the character you want to change, and then press . Re-enter the character. hPress OK. iPress Stop/Exit . Deleting a Group8 aPress Speed Dial . bPress More. cPress Delete . dPress aor b to display the Group you want to delete. ePress the Group Name. fPress OK. gPress Stop/Exit . Deleting a number from a Group8 aPress Speed Dial . bPress More. cPress Change . dPress aor b to display the Group you want to change. ePress the Group. fPress Add/Delete . gPress aor b to display the number you want to delete from the Group. hPress the check box of the number you want to delete to uncheck it. Press OK to confirm. iPress OK. jPress Stop/Exit .
Chapter 8 82 Dialing Access codes and credit card numbers8 Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing Speed Dial numbers on page 77.) For example, you might have stored ‘555 ’ on Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. You can use them both to dial ‘555-7000’ if you press the following keys: aPress Speed Dial . bPress #03. cPress Send a fax or Make a phone call . dPress Speed Dial . ePress #02. fDo one of the following: „ To make a telephone call, press Make a phone call . „ To send a fax, press Send a fax. Go to step g. gPress Black Start or Color Start . You will dial ‘555-7000 ’. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Speed Dial , choose 03, press Send a fax or Make a phone call , and then press 7001 using the dial pad. Note If you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing Pause . Each key press adds a 3.5-second delay.
83 9 9 Message Center mode9 The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 59). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes). In the event of a power failure your machine will retain messages that are in the memory for approximately 24 hours. Setting up the Message Center9 Recording the Message Center outgoing message ( Msg Ctr OGM ) is the first step you need to follow before you can use the Message Center. To enter Message Center mode, follow the steps below: aRecord your Message Center OGM ( Msg Ctr OGM ). bPress to activate the Message Center. Outgoing message (OGM)9 Recording your OGM9 You can record the following two different types of OGM: „ Msg Ctr OGM This message will be played when a call is received. The caller will be able to leave a voice or fax message. „ F/T OGM This message is played when a call is received and your machine is set to Fax/Tel mode. The caller will not be able to leave a message. See Fax/Tel OGM (Announcement) on page 84. Your OGM must be less than 20 seconds long. aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Msg Ctr . ePress Setup Msg Ctr . fPress aor b to display OGM. gPress OGM. The LCD prompts you to choose an OGM. hPress either Msg Ctr OGM or F/T OGM . Note If callers tell you they cannot leave a message on your machine, make sure you have chosen Msg Ctr OGM (not F/T OGM ). Message Center9
Chapter 9 84 iPress Record OGM . jRecord your message, using one of the options below: „ (MFC-790CW) Pickup the handset, record your message, and replace the handset when finished. „ (MFC-990CW) Speak clearly toward the microphone to record your message. Press Stop/Exit when finished. The Message Center will play your OGM back to you. kPress Stop/Exit . Listening to your OGM9 aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Msg Ctr . ePress Setup Msg Ctr . fPress aor b to display OGM. gPress OGM. hPress Msg Ctr OGM or F/T OGM . iPress Playing OGM . Adjust the volume by pressing Volume d or c. jPress Stop/Exit . Erasing your OGM9 aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Msg Ctr . ePress Setup Msg Ctr . fPress aor b to display OGM. gPress OGM. hPress Msg Ctr OGM or F/T OGM . iPress Erase OGM . jDo one of the following: „ Press Yes to erase the OGM. „ Press No to exit without erasing. kPress Stop/Exit . Fax/Tel OGM (Announcement)9 If your machine is set to Fax/Tel receive mode this message will be played by your Brother machine to a caller. Unlike the MC OGM, the caller will not be able to leave a message. To record your Fax/Tel OGM follow the instructions on Outgoing message (OGM) on page 83 and choose F/T OGM (not Msg Ctr OGM ). If you need to review the steps for setting up the Fax/Tel receive mode, see Receive Modes on page 45. Activating Message Center mode9 When the light glows, Message Center mode is active. Press to enter MC mode.