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Brother Mfc 790cw User Manual

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    75
    8
    8
    How to Dial8
    Manual dialing8
    Press all of the digits of the fax or telephone 
    number.
     
    Speed Dialing8
    aPress Speed Dial .
    bPress the number you want to call. You 
    can also choose the number by 
    alphabetical order by pressing   on 
    LCD.
    Note
    If the LCD shows  Not Registered  
    when you enter or search a Speed Dial 
    number, a number has not been stored at 
    this location.
     
    Fax Redial8
    If you are sending a fax manually and the line 
    is busy, press  Redial, and then press 
    Black Start  or Color Start  to try again. If you 
    want to make a second call to a number you 
    recently dialed, you can press  Redial and 
    choose one of the last 30 numbers from the 
    Outgoing Call List. 
    Redial  only works if you dialed from the LCD. 
    If you are sending a fax automatically  and the 
    line is busy, the machine will automatically 
    redial once after five minutes.
    aPress  Redial .
    bPress the number you want to redial.
    cPress Send a fax .
    dPress Black Start  or Color Start .
    Note
    In Real Time Transmission the automatic 
    redial feature does not work when using 
    the scanner glass.
     
    Dialing and storing numbers8
    # 01
     
    						
    							
    Chapter 8
    76
    Outgoing Call 8
    The last 30 numbers you sent a fax to will be 
    stored in the outgoing call history. You can 
    choose one of these numbers to fax to, add to 
    Speed Dial or delete from the history.
    aPress  Redial .
    You can also press  History.
    bPress Outgoing Call  tab.
    cPress the number you want.
    dDo one of the following:
    „ To make a telephone call, press 
    Make a phone call .
    „ To send a fax, press  Send a fax.
    Press  Black Start  or Color Start .
    „ If you want to store the number, 
    press  More and then press 
    Add to Speed Dial .
    (See  Storing Speed Dial numbers 
    from Outgoing Calls  on page 78.)
    „ If you want to delete the number from 
    the Outgoing Call history list, press 
    More  and then press  Delete.
    Press  Yes to confirm.
    ePress  Stop/Exit .
    Caller ID history8
    This feature requires the Caller ID subscriber 
    service offered by many local telephone 
    companies. (See  Caller ID on page 68.)
    The number, or name if available, from the 
    last 30 faxes and telephone calls you 
    received will be stored in the Caller ID history. 
    You can view the list or choose one of these 
    numbers to fax to, add to Speed Dial or delete 
    from the history. When the thirty-first call 
    comes in to the machine, it replaces 
    information about the first call.
    aPress  History .
    bPress Caller ID hist.
    cPress the number you want to call.
    dDo one of the following:
    „ To make a telephone call, press 
    Make a phone call .
    „ To send a fax, press  Send a fax.
    Press  Black Start  or Color Start .
    „ If you want to store the number, 
    press  More and then press 
    Add to Speed Dial .
    (See  Storing Speed Dial numbers 
    from the Caller ID history  
    on page 78.)
    „ If you want to delete the number from 
    the Caller ID history list, press  More 
    and then press  Delete.
    Press  Yes to confirm.
    ePress  Stop/Exit .
    Note
    • (USA only) If you redial from the Caller ID 
    history outside your area code, you must 
    set up your AREA CODE in advance. 
    (See  Setting up your area code (USA 
    only)  on page 68.)
    • You can print the Caller ID List. (See  How to print a report  on page 89.) 
     
     
    						
    							
    Dialing and storing numbers77
    8
    Storing numbers8
    You can set up your machine to do the 
    following types of easy dialing: Speed Dial 
    and Groups for broadcasting faxes. When 
    you dial a Quick Dial number, the LCD shows 
    the name, if you stored it, or the number.
    Note
    If you lose electrical power, the Quick Dial 
    numbers that are in the memory will not be 
    lost.
     
    Storing a pause8
    Press Pause  to put a 3.5-second pause 
    between numbers. If you are dialing, you can 
    press  Pause  as many times as needed to 
    increase the length of the pause.
    Storing Speed Dial numbers8
    You can store up to 100 2-digit Speed Dial 
    locations with a name, and each name can 
    have two numbers ( Fax/Tel1: and 
    Fax/Tel2: ). When you dial you will only 
    have to press a few keys. (For example: 
    Press  Speed Dial , the number you want to 
    make a call and  Make a phone call .)
    aPress Speed Dial .
    bPress More.
    cPress  Set Speed Dial .
    dDo one of the following:
    „ Enter the name (up to 16 characters) 
    using the buttons on the LCD.
    Press  OK.
     (To help you enter letters, see 
    Entering Text  on page 195.)
    „ To store the number without a name, 
    press  OK.
    eEnter the first fax or telephone number 
    (up to 20 digits) using the buttons on the 
    LCD.
    Press  OK.
    fDo one of the following:
    „ Enter the second fax or telephone 
    number (up to 20 digits) using the 
    buttons on the LCD.
    Press  OK.
    „ If you do not want to store a second 
    number, press  OK.
    gTo choose where the number will be 
    stored, do one of the following:
    „ To accept the displayed next 
    available Speed Dial location, press 
    OK .
    „ To enter a different Speed Dial 
    location, press a 2-digit number 
    using the buttons on the LCD.
    Press  OK.
    Note
    If the 2-digit Speed Dial location you 
    choose is already taken, the  OK button on 
    the LCD will not work. Choose a different 
    location.
     
    hWhen the LCD displays your settings, 
    press  OK to confirm.
    iDo one of the following:
    „ To store another Speed Dial 
    number, go to step b.
    „ To finish storing numbers, press 
    Stop/Exit .
     
    						
    							
    Chapter 8
    78
    Storing Speed Dial numbers 
    from Outgoing Calls8
    You can also store Speed Dial numbers from 
    the Outgoing Call history. 
    aPress  Redial .
    You can also choose by pressing 
    History .
    bPress Outgoing Call  tab.
    cPress the name or number you want to 
    store.
    dPress More.
    ePress  Add to Speed Dial .
    fDo one of the following:
    „ Enter the name (up to 16 characters) 
    using the buttons on LCD.
    Press  OK.
     (To help you enter letters, see 
    Entering Text  on page 195.)
    „ To store the number without a name, 
    press  OK.
    gPress  OK to confirm the fax or telephone 
    number you want to store.
    hDo one of the following:
    „ Enter the second fax or telephone 
    number (up to 20 digits).
    Press  OK.
    „ If you do not want to store a second 
    number, press  OK.
    iTo choose where the number will be 
    stored, do one of the following:
    „ To accept the displayed next 
    available Speed Dial location, press 
    OK .
    „ To enter a different Speed Dial 
    location, press a 2-digit number 
    using the buttons on the LCD.
    Press  OK.
    Note
    If the 2-digit Speed Dial location you 
    choose is already taken, the  OK button on 
    the LCD will not work. Choose a different 
    location.
     
    jWhen the LCD displays your settings, 
    press  OK to confirm.
    kPress  Stop/Exit .
    Storing Speed Dial numbers 
    from the Caller ID history8
    If you have the Caller ID subscriber service 
    from your telephone company you can also 
    store Speed Dial numbers from incoming 
    calls in the Caller ID History. (See  Caller ID 
    on page 68.) 
    aPress  History .
    bPress Caller ID hist.  tab.
    cPress the number you want to store.
    dPress More.
    ePress  Add to Speed Dial .
    fDo one of the following:
    „ Enter the name (up to 16 characters) 
    using the buttons on LCD.
    Press  OK.
     (To help you enter letters, see 
    Entering Text  on page 195.)
    „ To store the number without a name, 
    press  OK.
     
    						
    							
    Dialing and storing numbers79
    8
    gPress OK to confirm the fax or telephone 
    number you want to store.
    hDo one of the following:
    „ Enter a second fax or telephone 
    number (up to 20 digits).
    Press  OK.
    „ If you do not want to store a second 
    number, press  OK.
    iTo choose where the number will be 
    stored, do one of the following:
    „ To accept the displayed next 
    available Speed Dial location, press 
    OK .
    „ To enter a different Speed Dial 
    location, press a 2-digit number 
    using the buttons on the LCD.
    Press  OK.
    Note
    If the 2-digit Speed Dial location you 
    choose is already taken, the  OK button on 
    the LCD will not work. Choose a different 
    location.
     
    jWhen the LCD displays your settings, 
    press  OK to confirm.
    kPress  Stop/Exit .
    Changing Speed Dial names 
    or numbers8
    You can change or delete a Speed Dial 
    number that has already been stored. 
    aPress Speed Dial .
    bPress More.
    cDo one of the following:
    „ Press  Change  to edit the names or 
    numbers.
    „ Press  Delete  to delete all 
    information in a Speed Dial location.
    Press the number you want to delete.
    Press  OK.
    Go to step h.
    dPress the number you want to change.
    ePress  Name, Fax/Tel1:  or 
    Fax/Tel2: .
    fDo one of the following:
    „ If you chose  Name, enter the name 
    (up to 16 characters) using the 
    buttons on the LCD.
    (See  Entering Text  on page 195.)
    Press  OK.
    „ If you chose  Fax/Tel1: or 
    Fax/Tel2: , enter the new number 
    (up to 20 digits) using the buttons on 
    the LCD.
    Press  OK.
    Note
    How to change the stored name or 
    number:
    If you want to change a character, press 
    dor c to position the cursor under the 
    character you want to change, and then 
    press  . Re-enter the character.
     
    gDo one of the following:
    „ To change more details, go to 
    step f.
    „ To change another Speed Dial 
    location, press  OK and repeat 
    steps btof.
    „ If you are finished making changes, 
    press  OK.
    hPress  Stop/Exit .
     
    						
    							
    Chapter 8
    80
    Setting up groups for 
    broadcasting8
    Groups, which can be stored on a Speed Dial 
    location, allow you to send the same fax 
    message to many fax numbers by pressing 
    only a  Speed Dial , the 2-digit location, 
    Send a fax  and Black Start . First, youll 
    need to store each fax number in a Speed-
    Dial location. Then you can include them as 
    numbers in the Group. Each Group uses up a 
    Speed Dial location. You can have up to six 
    Groups, or you can assign up to 198 numbers 
    in a large Group if you have 2 numbers in 
    each location.
    (See  Storing Speed Dial numbers  
    on page 77 and  Broadcasting (Black & White 
    only)  on page 39.)
    aPress  Speed Dial .
    bPress More.
    cPress  Setup Groups .
    dEnter the group name (up to 16 
    characters) using the buttons on the 
    LCD.
    Press OK.
    eWhen the LCD displays the next 
    available Group number, press  OK.
    This Group number and name will 
    automatically be assigned to the next 
    available Speed Dial location.
    fAdd Speed Dial numbers to the Group 
    by pressing them to display a red 
    checkmark. Press  OK. 
    If you want to list the numbers by 
    alphabetical order, press  . 
    gWhen the LCD displays the Group 
    Name and numbers, press  OK to 
    confirm.
    hDo one of the following:
    „ To store another Group for 
    broadcasting, repeat steps b to g.
    „ To finish storing Groups for 
    broadcasting, press  Stop/Exit.
    Note
    You can print a list of all the Speed Dial 
    numbers. Group numbers will be marked 
    in the GROUP column. (See  Reports 
    on page 89.)
     
    # 01
     
    						
    							
    Dialing and storing numbers81
    8
    Changing a Group name8
    aPress Speed Dial .
    bPress More.
    cPress  Change .
    dPress aor b to display the Group Name 
    you want to change.
    ePress the Group Name.
    fPress  Name: .
    gEnter the new name (up to 16 
    characters) using the buttons on the 
    LCD.
    Press OK.
    (See  Entering Text  on page 195. For 
    example, type NEW CLIENTS.)
    Note
    How to change the stored name or 
    number:
    If you want to change a character, press 
    d or c to position the cursor under the 
    character you want to change, and then 
    press  . Re-enter the character.
     
    hPress  OK.
    iPress  Stop/Exit .
    Deleting a Group8
    aPress Speed Dial .
    bPress More.
    cPress  Delete .
    dPress aor b to display the Group you 
    want to delete.
    ePress the Group Name.
    fPress  OK.
    gPress  Stop/Exit .
    Deleting a number from a Group8
    aPress Speed Dial .
    bPress More.
    cPress  Change .
    dPress aor b to display the Group you 
    want to change.
    ePress the Group.
    fPress  Add/Delete .
    gPress aor b to display the number you 
    want to delete from the Group.
    hPress the check box of the number you 
    want to delete to uncheck it.
    Press  OK to confirm.
    iPress  OK.
    jPress  Stop/Exit .
     
    						
    							
    Chapter 8
    82
    Dialing Access codes and 
    credit card numbers8
    Sometimes you may want to choose from 
    several long distance carriers when you 
    make a call. Rates may vary depending on 
    the time and destination. To take advantage 
    of low rates, you can store the access codes 
    of long-distance carriers and credit card 
    numbers as Speed Dial numbers. You can 
    store these long dialing sequences by 
    dividing them and setting them up as 
    separate Speed Dial numbers in any 
    combination. You can even include manual 
    dialing using the dial pad. (See  Storing 
    Speed Dial numbers  on page 77.)
    For example, you might have stored ‘555 ’ on 
    Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. 
    You can use them both to dial ‘555-7000’ if 
    you press the following keys:
    aPress  Speed Dial .
    bPress #03.
    cPress  Send a fax  or 
    Make a phone call .
    dPress Speed Dial .
    ePress #02.
    fDo one of the following:
    „ To make a telephone call, press 
    Make a phone call .
    „ To send a fax, press  Send a fax. 
    Go to step  g.
    gPress  Black Start  or Color Start .
    You will dial ‘555-7000 ’.
    To temporarily change a number, you can 
    substitute part of the number with manual 
    dialing using the dial pad. For example, to 
    change the number to 555-7001 you could 
    press  Speed Dial , choose 03, press 
    Send a fax  or Make a phone call , and 
    then press  7001 using the dial pad.
    Note
    If you must wait for another dial tone or 
    signal at any point in the dialing sequence, 
    create a pause in the number by pressing 
    Pause . Each key press adds a 3.5-second 
    delay.
     
     
    						
    							
    83
    9
    9
    Message Center mode9
    The Message Center feature will store up to 
    99 incoming messages. Messages are stored 
    in the order in which they are received.
    Voice messages can be up to 3 minutes in 
    length, and can also be picked up remotely 
    (see Using your Remote Access Code  
    on page 59). The number of messages you 
    can store will depend on how much memory 
    is being used by other features (for example, 
    delayed and stored faxes).
    In the event of a power failure your machine 
    will retain messages that are in the memory 
    for approximately 24 hours.
    Setting up the Message 
    Center9
    Recording the Message Center outgoing 
    message ( Msg Ctr OGM ) is the first step you 
    need to follow before you can use the 
    Message Center. 
    To enter Message Center mode, follow the 
    steps below:
    aRecord your Message Center OGM 
    ( Msg Ctr OGM ).
    bPress   to activate the Message 
    Center. 
    Outgoing message (OGM)9
    Recording your OGM9
    You can record the following two different 
    types of OGM:
    „ Msg Ctr OGM
    This message will be played when a call is 
    received. The caller will be able to leave a 
    voice or fax message.
    „ F/T OGM
    This message is played when a call is 
    received and your machine is set to 
    Fax/Tel mode. The caller will not be able 
    to leave a message. See  Fax/Tel OGM 
    (Announcement)  on page 84.
    Your OGM must be less than 20 seconds 
    long.
    aPress  MENU.
    bPress  aor b to display  Fax.
    cPress  Fax.
    dPress  aor b to display 
    Setup Msg Ctr .
    ePress Setup Msg Ctr .
    fPress aor b to display  OGM.
    gPress  OGM.
    The LCD prompts you to choose an 
    OGM.
    hPress either  Msg Ctr OGM  or 
    F/T OGM .
    Note
    If callers tell you they cannot leave a 
    message on your machine, make sure you 
    have chosen  Msg Ctr OGM  (not 
    F/T OGM ).
     
    Message Center9
     
    						
    							
    Chapter 9
    84
    iPress  Record OGM .
    jRecord your message, using one of the 
    options below:
    „ (MFC-790CW)
    Pickup the handset, record your 
    message, and replace the handset 
    when finished.
    „ (MFC-990CW)
    Speak clearly toward the 
    microphone  to record your 
    message. Press  Stop/Exit when 
    finished.
    The Message Center will play your 
    OGM back to you.
    kPress  Stop/Exit .
    Listening to your OGM9
    aPress MENU.
    bPress  aor b to display  Fax.
    cPress  Fax.
    dPress  aor b to display 
    Setup Msg Ctr .
    ePress Setup Msg Ctr .
    fPress aor b to display  OGM.
    gPress  OGM.
    hPress  Msg Ctr OGM  or F/T OGM .
    iPress Playing OGM .
    Adjust the volume by pressing Volume 
    d or c.
    jPress  Stop/Exit .
    Erasing your OGM9
    aPress MENU.
    bPress  aor b to display  Fax.
    cPress  Fax.
    dPress  aor b to display 
    Setup Msg Ctr .
    ePress Setup Msg Ctr .
    fPress aor b to display  OGM.
    gPress  OGM.
    hPress  Msg Ctr OGM  or F/T OGM .
    iPress Erase OGM .
    jDo one of the following:
    „ Press  Yes to erase the OGM. 
    „ Press  No to exit without erasing.
    kPress  Stop/Exit .
    Fax/Tel OGM 
    (Announcement)9
    If your machine is set to Fax/Tel receive 
    mode this message will be played by your 
    Brother machine to a caller. Unlike the MC 
    OGM, the caller  will not be able to leave a 
    message.
    To record your Fax/Tel OGM follow the 
    instructions on  Outgoing message (OGM)  
    on page 83 and choose  F/T OGM (not 
    Msg Ctr OGM ).
    If you need to review the steps for setting up 
    the Fax/Tel receive mode, see  Receive 
    Modes  on page 45.
    Activating Message Center 
    mode9
    When the   light glows, Message Center 
    mode is active. Press   to enter MC mode.
     
    						
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