Brother Mfc 7225n User Manual

Chapter 5
5 - 2
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that 
when you dial you will only have to press a 
few keys ( Search/Speed Dial , #, the 
three-digit number, and  Start). The machine 
can store 200 Speed-Dial numbers.
1Press  Menu/Set , 2,  3, 2.
2Use the dial pad to enter a three-digit 
Speed-Dial location number. (001 - 200) 
(For example, press  005.)
Press  Menu/Set .
3Enter the phone or fax number (up to 20 
digits).
Press Menu/Set .
4Use the dial pad to enter the...

Quick-Dial numbers and dialling options5 - 3
5
Setting up Groups for 
Broadcasting
Groups, which can be stored on a One-Touch 
key or a Speed-Dial location, allow you to 
send the same fax message to many fax 
numbers by pressing only a One-Touch key 
and 
Start  or Search/Speed Dial , # , the 
three-digit location and  Start. First, you’ll 
need to store each fax number as a 
One-Touch or Speed-Dial number. Then, you 
can combine them into a Group. Each Group 
uses up a One-Touch key or a Speed-Dial...

Chapter 5
5 - 4
Dialling options
Access codes and credit card 
numbers
Sometimes you may want to choose from 
several long distance carriers when you 
make a call. Rates may vary depending on 
the time and destination. To take advantage 
of low rates, you can store the access codes 
or long-distance carriers and credit card 
numbers as One-Touch and Speed-Dial 
numbers. You can store these long dialling 
sequences by dividing them and setting them 
up on separate One-Touch and Speed Dial 
numbers in any...

6 - 1
6
6
Setting Remote Fax 
Options
Note
■You can only use one remote fax option at 
a time: 
Fax Forwarding—OR—Fax Storage—
OR—PC FAX Receive*—OR—Off.
*MFC-7225N only
■If you change the remote fax options and 
received faxes are left in your machine’s 
memory, an LCD message will appear. 
(See Changing Remote Fax Options  on 
page 6-3.)
Setting up Fax Forwarding
When you select Fax Forward, your machine 
stores the received fax in the memory. The 
machine will then dial the fax number you’ve...

Chapter 6
6 - 2
PC Fax Receive 
(MFC-7225N only)
If you turn on the PC Fax Receive feature 
your machine will store your received fax in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or at the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The LCD will show the number of 
stored faxes received, for example: 
PC Fax Msg:001
When you start your PC and the PC...

Remote Fax Options6 - 3
6
Turning off Remote Fax 
Options
1Press 
Menu/Set , 2, 5, 1.
2Press ▲ or ▼ to select Off.
Press  Menu/Set .
3Press Stop/Exit .
Note
If you set the remote fax options to Off and 
received faxes are left in your machine’s 
memory, further LCD messages appear after 
Step 2. (See  Changing Remote Fax Options .)
Changing Remote Fax 
Options
If received faxes are left in your machine’s 
memory when you change the remote fax 
option the LCD will ask you the following 
question:
—OR —...

Chapter 6
6 - 4
Setting your Remote Access 
Code
The remote access code lets you access the 
Remote Retrieval features when you are 
away from your machine. Before you use the 
remote access and retrieval features, you 
have to set up your own code. The default 
code is inactive code (--- ).
1Press  Menu/Set , 2,  5, 2.
2Enter a three-digit code using numbers 
0-9 ,  or #.
Press  Menu/Set . (The preset ‘ ’ 
cannot be changed.)
Note
Do not use the same code as your Fax 
Receive Code ( 51) or Telephone...

Remote Fax Options6 - 5
6
Remote commands
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by  ), the system will 
give two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax Forwarding or Fax Storage settings
1 OFF You can select 
Off after you have retrieved or erased all your 
messages.
2 Fax Forwarding If you hear one long beep, the change...

Chapter 6
6 - 6
Retrieving fax messages
You can call your machine from any touch 
tone phone and have your fax messages sent 
to a fax machine.
1Dial your fax number.
2When your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by  ). If you 
hear one long beep, you have 
messages.
3As soon as you hear two short beeps, 
use the dial pad to press  9 6  2 .
4Wait for the long beep, and then use the 
dial pad to enter the number of the 
remote fax machine where you want 
your...

7 - 1
7
7
Fax settings and 
activity
You need to set up the Transmission 
Verification Report and Journal Period in the 
menu table.
Press Menu/Set , 2, 4 , 1.
— OR —
Press  Menu/Set , 2, 4 , 2.
Customizing the 
Transmission Verification 
Report
You can use the Transmission Report as 
proof that you sent a fax. This report lists the 
time and date of transmission and whether 
the transmission was successful (OK). If you 
select 
On or On+Image, the report will print 
for every fax you send.
If you send...