Brother Mfc 6490cw User Manual

							
Dialling and storing numbers79
8
ePress aor b to choose the 2-digit 
One Touch location where you want to 
store the number in.
Press  OK.
Note
One Touch Dial numbers begin with   (for 
example,  l 0  2 ).
 
fDo one of the following:
„ Enter the name (up to 16 characters) 
using the dial pad.
Press  OK.
(To help you enter letters, see 
Entering Text  on page 206.)
„ To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or 
telephone number.
hPress  aor b to choose  Complete.
Press  OK.
iPress  Stop/Exit .
Storing Speed Dial numbers8
You can store up to 80 (MFC-5890CN) or 100 
(MFC-6490CW) 2-digit Speed Dial locations 
with a name, and each name can have two 
numbers. When you dial you will only have to 
press a few keys (For example: 
(Phone Book ), the two-digit number, and 
Mono Start  or Colour Start ).
aPress (Phone Book ).
bPress aorb to choose 
Set Speed Dial.
Press OK.
cPress  aor b to choose the Speed Dial 
location where you want to store the 
number in.
Press  OK.
dDo one of the following:
„ Enter the name (up to 16 characters) 
using the dial pad.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 206.)
„ To store the number without a name, 
press  OK.
eEnter the fax or telephone number (up to 
20 digits).
Press  OK.
Note
(MFC-6490CW only) 
If you want to store an E-mail address to 
use with Internet fax or Scan to E-mail 
server, press  a to choose  Dial Type , 
and then press  dor c to change the option 
to  E-Address . Press b to choose 
FAX/TEL/MAIL , and then enter the 
E-mail address and press  OK. 
(See  Entering Text  on page 206.)
 
fDo one of the following:
„ Enter the second fax or telephone 
number (up to 20 digits).
Press  OK.
„ If you do not want to store a second 
number, press  OK.
gPress  aor b to choose  Complete. 
Press  OK.
hDo one of the following:
„ To store another Speed Dial 
number, go to step c.
„ To finish the setting, press 
Stop/Exit .
 
						

							
Chapter 8
80
Storing Speed Dial numbers from 
Outgoing Calls
8
You can also store Speed Dial numbers from 
the Outgoing Call history. 
aPress  Redial/Pause .
You can also choose  Outgoing Call 
by pressing  ( Fax).
bPress  aor b to choose the name or 
number you want to store.
Press  OK.
cPress  aor b to choose 
Add To Phone Book .
Press  OK.
dPress  aor b to choose the Speed Dial 
location you want to store the number in.
Press  OK.
Note
Speed Dial numbers begin with  # (for 
example,  # 0  2 ).
 
eDo one of the following:
„ Enter the name (up to 16 characters) 
using the dial pad. 
Press  OK.
(To help you enter letters, see 
Entering Text  on page 206.)
„ To store the number without a name, 
press  OK.
fPress  OK to confirm the fax or 
telephone number.
gDo one of the following:
„ Enter the second fax or telephone 
number (up to 20 digits). 
Press  OK.
„ If you do not want to store a second 
number, press  OK.
hPress  aor b to choose  Complete. 
Press  OK.
iPress  Stop/Exit .
Storing Speed Dial numbers from the 
Caller ID history
8
If you have the Caller ID subscriber service 
from your telephone company you can also 
store Speed Dial numbers from incoming 
calls in the Caller ID History. (See  Caller ID 
on page 67.) (See  Caller ID on page 69.) 
(See  Caller ID (For Singapore and Hong 
Kong)  on page 71.)
aPress ( Fax).
bPress  aor b to choose 
Caller ID hist .
Press  OK.
cPress  aor b to choose the number you 
want to store.
Press  OK.
dPress  aor b to choose 
Add To Phone Book .
Press  OK.
ePress  aor b to choose the 2-digit 
Speed Dial location you want to store 
the number in.
Press  OK.
Note
Speed Dial numbers begin with  # 
(for example,  # 0  2 ).
 
fDo one of the following:
„ Enter the name (up to 16 characters) 
using the dial pad. 
Press  OK. 
(To help you enter letters, see 
Entering Text  on page 206.)
„ To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or 
telephone number.
hDo one of the following:
„ Enter the second fax or telephone 
number (up to 20 digits). 
Press  OK.
„ If you do not want to store a second 
number, press  OK.
iPress  aor b to choose  Complete. 
Press  OK.
jPress  Stop/Exit .
 
						

							
Dialling and storing numbers81
8
Changing One Touch or 
Speed Dial names or numbers8
You can change a One Touch or Speed Dial 
name or number that has already been 
stored. 
aPress (
Phone Book ).
bPress aor b to choose 
Set One Touch Dial  or 
Set Speed Dial .
Press  OK.
cPress  aor b to choose the 2-digit 
One Touch or Speed Dial location you 
want to change.
Press  OK.
dDo one of the following:
„ Press  aor b to choose  Change. 
Press  OK.
„ Press  aor b to choose  Delete. 
Press  OK. 
Press  1 to confirm. 
Go to step h.
Note
How to change the stored name or 
number:
If you want to change a character, press 
dor c to position the cursor under the 
character you want to change, and then 
press  Clear/Back . Re-enter the 
character.
 
eDo one of the following:
„ If you want to change the name, 
press  aor b to choose  Name. 
Press  OK and enter the name (up to 
16 characters) using the dial pad.
Press  OK.
(See  Entering Text  on page 206.)
„ If you do not want to change the 
name, go to step  f.
fDo one of the following:
„ If you want to change the fax or 
telephone number, press  aor b to 
choose  Fax/Tel1: . You can also 
change  Fax/Tel2:  if you are 
changing Speed Dial. 
Press  OK and enter the new fax or 
telephone number (up to 20 digits).
Press  OK.
„ If you do not want to change the 
number, go to step  g.
gPress  aor b to choose  Complete.
Press  OK
hPress Stop/Exit .
 
						

							
Chapter 8
82
Setting up groups for 
broadcasting8
Groups, which can be stored in a One Touch 
key or a Speed Dial location, allow you to 
send the same fax message to many fax 
numbers by pressing only a One Touch key 
or ( Phone Book ), the two-digit location 
and  Mono Start . First, youll need to store 
each fax number in a One Touch key or 
Speed-Dial location. Then you can include 
them as numbers in the Group. Each Group 
uses up a One Touch key or Speed Dial 
location. You can have up to six Groups, or 
you can assign up to 165 (MFC-5890CN), 
205 (MFC-6490CW) numbers in a large 
Group.
(See  Storing Speed Dial numbers  
on page 79 and  Broadcasting (Monochrome 
only)  on page 43.)
aPress ( Phone Book ).
bPress aor b to choose  Setup Groups .
Press  OK.
cPress  aor b to choose  GROUP1, 
GROUP2 , GROUP3 , GROUP4 , GROUP5  or 
GROUP6  for the Group name where you 
will store the fax numbers.
Press  OK.
dPress  aor b to choose the 2-digit 
One Touch or Speed Dial location you 
want to add to the Group.
Press  OK.
Note
Speed Dial numbers start with  #. 
One Touch numbers start with  l.
 
ePress  aor b to choose  Add Number .
Press  OK.
fTo add numbers to the group, press 
aor b to choose 
Alphabetical Order  or 
Numerical Order  and OK. Press 
a or b to select a number and  OK.
Note
Speed Dial numbers start with  #. 
One Touch numbers start with  l.
 
gAfter you have finished adding numbers 
by repeating steps e to  f, press  aor b 
to choose  Complete .
Press  OK.
hPress  Stop/Exit .
Note
You can print a list of all the One Touch 
and Speed Dial numbers. Group numbers 
will be marked in the GROUP column. 
(See Reports  on page 86.)
 
Changing a Group name8
aPress ( Phone Book ).
bPress aor b to choose  Setup Groups .
Press  OK.
cPress  aor b to choose the Group name 
you want to change.
Press  OK.
dPress  aor b to choose 
Change Group Name .
Press  OK.
Note
How to change the stored name or 
number:
If you want to change a character, press 
dor c to position the cursor under the 
character you want to change, and then 
press  Clear/Back . Re-enter the 
character.
 
 
						

							
Dialling and storing numbers83
8
eEnter the new name (up to 
16 characters) using the dial pad.
Press OK.
(See  Entering Text  on page 206. For 
example, type NEW CLIENTS.)
fPress  aor b to choose  Complete.
Press  OK.
gPress  Stop/Exit .
Deleting a Group8
aPress ( Phone Book ).
bPress aor b to choose  Setup Groups .
Press  OK.
cPress  aor b to choose the Group you 
want to delete.
Press  OK.
dPress  aor b to choose  Delete.
Press  OK.
Press  1 to confirm.
ePress  Stop/Exit .
Deleting a number from a Group8
aPress ( Phone Book ).
bPress aor b to choose  Setup Groups .
Press  OK.
cPress  aor b to choose the Group you 
want to change.
Press  OK.
dPress  aor b to choose the number you 
want to delete.
Press  OK.
Press  1 to confirm.
ePress  aor b to choose  Complete.
Press  OK.
fPress  Stop/Exit .
Combining Quick Dial 
numbers8
Sometimes you may want to choose from 
several long distance carriers when you 
make a call. Rates may vary depending on 
the time and destination. To take advantage 
of low rates, you can store the access codes 
of long-distance carriers and credit card 
numbers as One Touch and Speed Dial 
numbers. You can store these long dialling 
sequences by dividing them and setting them 
up as separate One Touch and Speed Dial 
numbers in any combination. You can even 
include manual dialling using the dial pad. 
(See Storing Speed Dial numbers  
on page 79.)
For example, you might have stored ‘555 ’ on 
Speed Dial: 03 and ‘7000’ on One Touch: 02. 
You can use them both to dial ‘555-7000’ if 
you press the following keys:
aPress ( Phone Book ).
bPress aor b to choose  Search.
Press  OK.
cPress  aor b to choose 
Numerical Order .
Press  OK.
dPress  aor b to choose  #03.
Press  OK.
Note
Speed Dial numbers start with #. 
One Touch numbers start with  l.
 
ePress  OK to choose  Send a fax .
fPress aor b to choose  Phone Book .
Press  OK.
gPress  aor b to choose  Search.
Press  OK.
hPress  aor b to choose 
Numerical Order .
Press  OK.
 
						

							
Chapter 8
84
iPress  aor b to choose  l02 .
Press  OK.
jPress  OK to choose  Send a fax .
kPress Mono Start  or Colour Start .
You will dial ‘555-7000 ’.
To temporarily change a number, you can 
substitute part of the number with manual 
dialling using the dial pad. For example, to 
change the number to 555-7001 you could 
press ( Phone Book ), choose Search, 
press  03 and then press  7001 using the dial 
pad.
Note
If you must wait for another dial tone or 
signal at any point in the dialling 
sequence, create a pause in the number 
by pressing  Redial/Pause . Each key 
press adds a 3.5-second delay.
 
 
						

							
85
9
9
Fax reports9
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  keys.
Transmission Verification 
Report9
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the time and date of transmission 
and whether the transmission was successful 
(OK). If you choose  On or  On+Image , the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing  On+Image , Off+Image  or 
Off2+Image  (MFC-6490CW) will print a 
section of the faxs first page on the report to 
help you remember.
(MFC-5890CN) 
When the Verification Report is turned  Off or 
Off+Image , the Report will only print if there 
is a transmission error, and the fax could not 
be sent.
(MFC-6490CW) 
When the Transmission Verification Report is 
turned  Off or Off+Image , the Report will 
print if there is a transmission error and the 
fax was not sent. It will also print if there is a 
transmission error, with images reduced to a 
smaller size.
When the Transmission Verification Report is 
set to  Off2 or Off2+Image , the Report will 
only print if there is a transmission error, and 
the fax could not be sent.
Note
If you choose  On+Image or Off+Image  
the image will only appear on the 
Transmission Verification Report if Real 
Time Transmission is set to Off. (See  Real 
time transmission  on page 46.)
 
aPress Menu.
bPress  aor b to choose  Fax.
Press  OK.
cPress  aor b to choose 
Report Setting .
Press  OK.
dPress  aor b to choose  Transmission .
e(MFC-5890CN) 
Press dor c to choose  On, On+Image , 
Off  or Off+Image .
Press  OK.
(MFC-6490CW) 
Press  dor c to choose  On, On+Image , 
Off , Off+Image , Off2  or 
Off2+Image .
Press  OK.
fPress  Stop/Exit .
Printing Reports9
 
						

							
Chapter 9
86
Fax Journal (activity report)9
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to  Off , you can still print the report by 
following the steps in  How to print a report 
on page 86. The factory setting is 
Every 50 Faxes .
aPress Menu.
bPress  aor b to choose  Fax.
Press  OK.
cPress  aor b to choose 
Report Setting .
Press  OK.
dPress  aor b to choose 
Journal Period .
ePress dor c to choose an interval.
Press  OK.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory is filled with the 
maximum 200 jobs before the time 
you chose has passed, the machine 
will print the Journal early and then 
erase all jobs from the memory. If 
you want an extra report before it is 
due to print, you can print it without 
erasing the jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
fEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
gPress  Stop/Exit .
Reports9
The following reports are available: 
„ XMIT Verify
Prints a Transmission Verification Report 
for your last transmission.
„ Help List
A help list showing how to program your 
machine.
„ Quick Dial
Lists names and numbers stored in the 
One Touch and Speed Dial memory, in 
alphabetical or numerical order.
„ Fax Journal
Lists information about the last incoming 
and outgoing faxes. (TX: Transmit.) 
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
„ Caller ID hist.
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report9
aPress  Menu.
bPress  aor b to choose 
Print Reports .
Press  OK.
cPress  aor b to choose the report you 
want.
Press  OK.
dPress  Mono Start .
ePress Stop/Exit .
 
						

							
87
10
10
Polling overview10
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive10
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling10
aPress (Fax).
bPress  aor b to choose  Polling RX .
cPress dor c to choose  Standard.
Press  OK.
dEnter the fax number you are polling.
ePress  Mono Start  or Colour Start .
Setup to receive polling with 
secure code10
Secure Polling lets you restrict who can get 
the documents you set up to be polled.
Secure Polling only works with Brother fax 
machines. If you want to get a fax from a 
secured Brother machine you have to enter 
the secure code.
aPress ( Fax).
bPress  aor b to choose  Polling RX .
cPress dor c to choose  Secure.
Press  OK.
dEnter a four-digit secure code.
This is the same as the security code of 
the fax machine you are polling.
Press  OK.
eEnter the fax number you are polling.
fPress  Mono Start  or Colour Start .
Setup to receive delayed 
polling10
Delayed polling lets you set the machine to 
begin polling receive at a later time. You can 
only set up one delayed polling operation.
aPress ( Fax).
bPress  aor b to choose  Polling RX .
cPress dor c to choose  Timer.
Press  OK.
dEnter the time (in 24-hour format) you 
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press  OK.
eEnter the fax number you are polling.
fPress  Mono Start  or Colour Start .
The machine makes the polling call at 
the time you entered.
Polling10
 
						

							
Chapter 10
88
Sequential polling 
(Monochrome only)10
Sequential polling lets you request 
documents from several fax machines in one 
operation.
aPress ( Fax).
bPress  aor b to choose  Polling RX .
cPress dor c to choose  Standard, 
Secure  or Timer .
Press  OK.
dDo one of the following:
„ If you chose  Standard. 
Press  OK and go to step e.
„ If you chose  Secure, press OK and 
enter a four-digit number. 
Press  OK, go to step e.
„ If you chose  Timer, press  OK and 
enter the time (24-hour format) you 
want to begin polling. 
Press  OK, go to step e.
ePress  aor b to choose  Broadcasting .
Press  OK.
fDo one of the following:
„ Press  aor b to choose  Add Number  
and enter a number using a dial pad. 
Press  OK.
„ Press  aor b to choose  Phone Book  
and  OK. Press  aor b to choose 
Alphabetical Order  or 
Numerical Order  and OK. Press 
a or b to select a number and  OK.
Note
One Touch Dial locations begin with l. 
Speed Dial locations begin with # .
 
gAfter you have entered all the fax 
numbers by repeating step f, press 
a or b to choose  Complete.
Press  OK.
hPress  Mono Start .
The machine polls each number or 
group in turn for a document.
Press  Stop/Exit  while the machine is dialling 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
see  Checking and cancelling waiting jobs  
on page 47.