Brother Mfc 6490cw User Manual
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USER’S GUIDE MFC-5890CN MFC-6490CW Version A ARL/ASA/NZ
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-5890CN and MFC-6490CW (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1The serial number is on the back of the unit. Retain this Users Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: „ may serve as confirmation of the purchase date of your product should you lose your receipt; and „ may support an insurance claim by you in the event of product loss covered by insurance. © 2008 Brother Industries, Ltd.
i Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
ii Table of Contents Section I General 1 General Information 2 Using the documentation ....................................................................................... 2Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................ 3 Viewing Documentation ................................................................................... 3 Accessing Brother Support (For Windows ®) ......................................................... 5 MFC-6490CW Control panel overview .................................................................. 6 LCD screen indications.................................................................................... 8 Basic Operations ............................................................................................. 8 2 Loading paper and documents 9 Loading paper and other print media ..................................................................... 9Loading paper in paper tray #1........................................................................ 9 Loading paper in paper tray #2 (MFC-6490CW only) .................................... 12 Loading envelopes and postcards ................................................................. 15 Removing small printouts from the machine ................................................. 16 Printable area ................................................................................................ 17 Acceptable paper and other print media .............................................................. 18 Recommended print media ........................................................................... 18 Handling and using print media ..................................................................... 19 Choosing the right print media....................................................................... 20 Loading documents ............................................................................................. 22 Using the ADF ............................................................................................... 22 Using the scanner glass ................................................................................ 23 Scannable area ............................................................................................. 24 3 General setup 25 Power Save mode ............................................................................................... 25Putting your machine in Power Save mode ................................................... 25 Bringing your machine out of Power Save mode .......................................... 25 Power Save setting........................................................................................ 25 Mode Timer.......................................................................................................... 26 Paper settings ...................................................................................................... 26 Paper Size and Type (MFC-5890CN only) .................................................... 26 Paper Size and Type (MFC-6490CW only) ................................................... 27 Tray use in Copy mode (MFC-6490CW only) ............................................... 28 Tray use in Fax mode (MFC-6490CW only) .................................................. 28 Secure Paper Feed mode for A3 size Short Grain Paper ............................. 29 Volume Settings................................................................................................... 29 Ring Volume .................................................................................................. 29 Beeper Volume .............................................................................................. 30 Speaker Volume ............................................................................................ 30 Setting Daylight Savings Time ............................................................................. 30
iii Sleep Mode ......................................................................................................... 31 LCD screen .......................................................................................................... 31LCD Contrast ................................................................................................. 31 Setting the backlight brightness..................................................................... 31 Setting the Dim Timer for the backlight ........................................................ 32 Setting the Wallpaper .................................................................................... 32 4 Security features 33 Secure Function Lock .......................................................................................... 33Setting and changing the Administrator Password ........................................ 33 Setting up and changing the Public user ....................................................... 34 Setting up and changing restricted users ...................................................... 35 Turning Secure Function Lock on/off............................................................. 36 Switching users ............................................................................................. 37 Changing to the Public mode ........................................................................ 37 Reset all users ............................................................................................... 37 Section II Fax 5 Sending a Fax 40 Entering Fax mode .............................................................................................. 40Faxing from the ADF .................................................................................... 40 Faxing from the scanner glass ...................................................................... 41 Setting scanner glass size for faxing (MFC-5890CN only) ............................ 41 Setting scanner glass size for faxing (MFC-6490CW only) ........................... 42 Colour fax transmission ................................................................................. 42 How to preview an outgoing fax .................................................................... 42 Cancelling a fax in progress .......................................................................... 42 Broadcasting (Monochrome only) ........................................................................ 43 Cancelling a Broadcast in progress ............................................................... 44 Additional sending operations.............................................................................. 44 Sending faxes using multiple settings ........................................................... 44 Contrast ......................................................................................................... 45 Changing fax resolution ................................................................................. 45 Dual access (Monochrome only) ................................................................... 46 Real time transmission .................................................................................. 46 Overseas Mode ............................................................................................. 46 Delayed Faxing (Monochrome only).............................................................. 46 Delayed Batch Transmission (Monochrome only) ......................................... 47 Checking and cancelling waiting jobs ............................................................ 47 Setting your changes as a new default.......................................................... 47 Restoring all settings to the factory settings .................................................. 47 Sending a fax manually ................................................................................. 48 Out of Memory message ............................................................................... 48
iv 6 Receiving a Fax 49 Receive modes .................................................................................................... 49 Choose the Receive Mode .................................................................................. 49 Using receive modes ........................................................................................... 50Fax only ......................................................................................................... 50 Fax/Tel........................................................................................................... 50 Manual ........................................................................................................... 50 External TAD ................................................................................................. 50 Receive mode settings ........................................................................................ 51 Ring Delay ..................................................................................................... 51 F/T Ring Time (Fax/Tel mode only) ............................................................... 51 Fax Detect ..................................................................................................... 52 Additional receiving operations ............................................................................ 52 Printing a reduced incoming fax .................................................................... 52 Setting Receiving Priority .............................................................................. 53 Printing a fax from the memory ..................................................................... 54 Out of Paper Reception ................................................................................. 54 Memory Receive (Monochrome only) .................................................................. 54 Fax Forwarding .............................................................................................. 55 Fax Storage ................................................................................................... 55 PC Fax Receive ............................................................................................. 56 Changing the destination PC ......................................................................... 57 Turning off Memory Receive Operations ....................................................... 57 Changing Memory Receive Operations ......................................................... 58 Fax Preview (Monochrome only) ......................................................................... 58 How to preview a received fax ....................................................................... 58 Changing the settings to turn off Fax Preview ............................................... 60 Remote Retrieval ................................................................................................. 60 Setting a Remote Access Code ..................................................................... 60 Using your Remote Access Code .................................................................. 61 Remote Fax commands ................................................................................ 62 Retrieving fax messages ............................................................................... 63 Changing your Fax Forwarding number ........................................................ 63
v 7 Telephone and External devices 64 Voice operations .................................................................................................. 64Tone or Pulse (Not Available for New Zealand) ............................................ 64 Fax/Tel mode ................................................................................................ 64 Fax/Tel mode in Power Save condition ......................................................... 64 Telephone Service for Australia........................................................................... 65 Telstra ® FaxStream® Duet® (Distinctive Ring) .............................................. 65 Caller ID......................................................................................................... 67 How Does the Caller ID Work?...................................................................... 67 The Caller ID is Stored in Your Machine Memory ......................................... 67 Telephone Service for New Zealand ................................................................... 68 FaxAbility ....................................................................................................... 68 Caller ID......................................................................................................... 69 How Does the Caller ID Work?...................................................................... 69 Telephone Service for Some Countries ............................................................... 70 Distinctive Ring (For Singapore and Hong Kong).......................................... 70 Caller ID (For Singapore and Hong Kong) .................................................... 71 Connecting an external TAD (telephone answering device)................................ 71 Connections................................................................................................... 72 Recording outgoing message (OGM) on an external TAD ............................ 72 Multi-line connections (PABX) ....................................................................... 72 External and extension telephones...................................................................... 73 Connecting an external or extension telephone ............................................ 73 Operation from extension telephones............................................................ 73 Using a cordless external telephone ............................................................. 73 Using remote codes....................................................................................... 73 8 Dialling and storing numbers 75 How to Dial .......................................................................................................... 75Manual dialling............................................................................................... 75 One Touch Dialling ........................................................................................ 75 Speed Dialling ............................................................................................... 75 Search ........................................................................................................... 76 Fax Redial ..................................................................................................... 76 Outgoing Call history ..................................................................................... 76 Caller ID history ............................................................................................. 77 Storing numbers .................................................................................................. 77 Storing a pause ............................................................................................. 77 Storing One Touch Dial numbers .................................................................. 77 Storing Speed Dial numbers.......................................................................... 79 Changing One Touch or Speed Dial names or numbers............................... 81 Setting up groups for broadcasting................................................................ 82 Combining Quick Dial numbers ..................................................................... 83 9 Printing Reports 85 Fax reports........................................................................................................... 85Transmission Verification Report................................................................... 85 Fax Journal (activity report) ........................................................................... 86 Reports ................................................................................................................ 86 How to print a report ...................................................................................... 86
vi 10 Polling 87 Polling overview ................................................................................................... 87 Polling receive ..................................................................................................... 87Setup to receive polling ................................................................................. 87 Setup to receive polling with secure code ..................................................... 87 Setup to receive delayed polling .................................................................... 87 Sequential polling (Monochrome only) .......................................................... 88 Polled transmit (Monochrome only) ..................................................................... 89 Setup for polled transmit ................................................................................ 89 Setup for polled transmit with secure code .................................................... 89 Section III Copy 11 Making copies 92 How to copy ......................................................................................................... 92Entering Copy mode ...................................................................................... 92 Making a single copy ..................................................................................... 92 Making multiple copies .................................................................................. 92 Stop copying .................................................................................................. 92 Copy settings ....................................................................................................... 93 Changing copy speed and quality ................................................................. 93 Enlarging or reducing the image copied ........................................................ 93 Making N in 1 copies or a poster (Page Layout) .......................................... 94 Sorting copies using the ADF ........................................................................ 96 Adjusting Brightness and Contrast ................................................................ 96 Paper Options................................................................................................ 97 Skew Adjustment (MFC-6490CW only) ......................................................... 98 Book Copy ..................................................................................................... 98 Watermark Copy ............................................................................................ 99 Setting your changes as a new default........................................................ 100 Restoring all settings to the factory settings ................................................ 100 ‘Out of Memory’ message .................................................................................. 101
vii Section IV Direct Photo Printing 12 Printing photos from a memory card or USB Flash memory drive 104 PhotoCapture Center™ Operations................................................................... 104Printing from a memory card or USB Flash memory drive without a PC..... 104 Scanning to a memory card or USB Flash memory drive without a PC ...... 104 Using PhotoCapture Center™ from your computer..................................... 104 Using a memory card or USB Flash memory drive ..................................... 104 Memory cards or a USB Flash memory drive folder structure..................... 105 Getting started ................................................................................................... 106 Entering PhotoCapture mode ...................................................................... 107 Print Images....................................................................................................... 107 View Photo(s) .............................................................................................. 107 Print Index (Thumbnails) ............................................................................. 108 Printing Photos ............................................................................................ 109 Enhance Photos .......................................................................................... 109 Search by Date ............................................................................................ 112 Print All Photos ............................................................................................ 112 Slide show ................................................................................................... 112 Trimming...................................................................................................... 113 DPOF printing .............................................................................................. 113 PhotoCapture Center™ print settings ................................................................ 114 Print Speed and Quality............................................................................... 115 Paper options .............................................................................................. 115 Adjusting Brightness, Contrast and Colour.................................................. 116 Cropping ...................................................................................................... 117 Borderless printing....................................................................................... 117 Date Print..................................................................................................... 117 Setting your changes as a new default........................................................ 118 Restoring all settings to the factory settings ................................................ 118 Scan to a memory card or USB Flash memory drive ........................................ 118 Entering Scan mode .................................................................................... 118 How to scan to a memory card or USB Flash memory drive....................... 118 Glass Scan Size (MFC-6490CW only) ........................................................ 120 How to change the file name ....................................................................... 120 How to set a new default ............................................................................. 120 How to reset to factory settings ................................................................... 120 Understanding the Error Messages ................................................................... 121 13 Printing photos from a camera 122 Printing photos directly from a PictBridge camera ............................................. 122 PictBridge requirements .............................................................................. 122 Setting your digital camera .......................................................................... 122 Printing Images............................................................................................ 123 DPOF printing .............................................................................................. 123 Printing photos directly from a digital camera (without PictBridge).................... 124 Printing Images............................................................................................ 124 Understanding the Error Messages ................................................................... 125
viii Section V Software 14 Software and Network features 128 Section VI Appendixes A Safety and Legal 130 Choosing a location ........................................................................................... 130 To use the machine safely ................................................................................. 131IMPORTANT-For Your Safety ..................................................................... 135 LAN connection ........................................................................................... 135 Radio interference ....................................................................................... 135 International ENERGY STAR ® Compliance Statement............................... 136 Important Information for Australia .................................................................... 137 Important safety instructions ........................................................................ 137 Important Information for New Zealand ............................................................. 138 Important Safety Instructions ....................................................................... 138 Important Information for Some Countries......................................................... 141 Important Safety Instructions ....................................................................... 141 Legal limitations for copying .............................................................................. 143 Trademarks........................................................................................................ 144 B Troubleshooting and Routine Maintenance 145 Troubleshooting ................................................................................................ 145 If you are having difficulty with your machine .............................................. 145 Dial Tone detection...................................................................................... 152 Telephone line interference ......................................................................... 152 Error and Maintenance messages ..................................................................... 153 Error animations Display ............................................................................. 159 Transferring your faxes or Fax Journal report ............................................. 159 Document jam ............................................................................................ 160 Printer jam or paper jam (MFC-5890CN only) ............................................. 161 Printer jam or paper jam (MFC-6490CW only) ............................................ 163 Routine maintenance ......................................................................................... 166 Replacing the ink cartridges ........................................................................ 166 Cleaning the outside of the machine ........................................................... 169 Cleaning the scanner glass ......................................................................... 170 Cleaning the machine printer platen ............................................................ 171 Cleaning the paper pick-up roller ................................................................. 171 Cleaning the print head ............................................................................... 172 Checking the print quality ............................................................................ 172 Checking the print alignment ....................................................................... 174 Checking the ink volume ............................................................................. 174 Machine Information .......................................................................................... 175 Checking the serial number ......................................................................... 175 Packing and shipping the machine .................................................................... 175