Brother MFC 425CN User Manual

							
REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 8
Retrieving fax messages
You can call your machine from any touch tone phone and have your 
fax messages sent to a fax machine.
1Dial your fax number.
2When your machine answers, during a period of silence enter 
your Remote Access Code (3 digits followed by  ). If you hear 
one long beep, you have messages.
3As soon as you hear two short beeps, use the dial pad to press 
962.
4Wait for the long beep, and then use the dial pad to enter the 
number of the remote fax machine where you want your fax 
messages sent to followed by 
## (up to 20 digits).
5Hang up after you hear your machine beep. Your machine will 
call the other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number 
from another telephone or fax machine using touch tone.
1Dial your fax number.
2When your machine answers, immediately enter your Remote 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3When you hear two short beeps, use the dial pad to press 954.
4Wait for the long beep, and then use the dial pad to enter the 
new number of the remote fax machine where you want your fax 
messages forwarded followed by 
## (up to 20 digits).
5Hang up after you hear your machine beep.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
 
						

							7 - 1   PRINTING REPORTS
7
Fax settings and activity
You need to set up the Transmission Verification Report and Journal 
Period in the menu table.
Press 
Menu/Set, 2, 4, 1.
—OR—
Press 
Menu/Set, 2, 4, 2.
Customizing the Transmission Verification 
Report
You can use the Transmission Verification Report as proof that you 
sent a fax. This report lists the time and date of transmission and 
whether the transmission was successful (OK). If you select On or 
On+Image, the report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than 
the job numbers to know which faxes you must send again. Selecting 
On+Image or Off+Image will print a section of the fax’s first page 
on the report to help you remember.
1Press Menu/Set, 2, 4, 1.
2Press ▲ or ▼ to select Off+Image, On, On+Image or Off.
Press 
Menu/Set.
3Press Stop/Exit.
Printing reports
When the Verification Report is turned Off or Off+Image, the 
Report will only print if there is a transmission error, with NG in 
the RESULT column.
 
						

							PRINTING REPORTS   7 - 2
Setting the Journal Period
You can set the machine to print a journal at specific intervals (every 
50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, 
you can print the report by following the steps on the next page.
The default setting is Every 50 Faxes.
1Press Menu/Set, 2, 4, 2.
2Press ▲ or ▼ to choose an interval.
Press 
Menu/Set.
(If you choose 7 days, the LCD will ask you to choose a day on 
which to begin the 7-day countdown.)
3Enter the time to begin printing in 24-hour format.
Press 
Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the machine will print 
the report at the selected time and then erase all jobs from its 
memory. If the machine’s memory becomes full with 200 jobs 
before the time you selected has passed, the machine will print 
the Journal early and then erase all jobs from memory. If you 
want an extra report before it is due to print, you can print it 
without erasing the jobs from memory.
If you select Every 50 Faxes, the machine will print the 
Journal when the machine has stored 50 jobs.
Report Setting
2.Journal Period
 
						

							7 - 3   PRINTING REPORTS
Printing reports 
Following reports are available: 
How to print a report
1For MFC-215C, press Menu/Set, 5.
For MFC-425CN, press 
Menu/Set, 6.
2Press ▲ or ▼ to select the report you want.
Press 
Menu/Set.
—OR—
Enter the number of the report you want to print.
For example, press 
2 to print the Help List.
3Press Mono Start.
1.XMIT VerifyPrints a Transmission Verification Report for your 
last transmission.
2.Help ListPrints the Help List so you can see at-a-glance 
how to quickly program your machine.
3.Quick-DialLists names and numbers stored in the 
Speed-Dial memory, in numerical order. 
4.Fax JournalLists information about the last incoming and 
outgoing faxes. 
(TX means Transmit.) (RX means Receive.)
5.User SettingsLists your settings.
6.Network Config
(MFC-425CN only)Lists your Network settings.
 
						

							MAKING COPIES   8 - 1
8
Using the machine as a copier
You can use your machine as a copier, making up to 99 copies at a 
time.
Enter Copy mode
Before making copies, make sure that   (Copy) is illuminated 
in green. If it is not, press   (
Copy) to enter Copy mode. The 
default setting is Fax. You can change the number of seconds or 
minutes that the machine stays in Copy mode. (See Setting the 
Mode Timer on page 2-3.)
Making copies
Copy Ratio
The LCD shows the default copy setting
Quality No of Copies
 
						

							8 - 2   MAKING COPIES
Making a single copy
1Press  (Copy) to illuminate it in green.
2Load your document.
(See Load documents on page 1-6.)
3Press Mono Start or Colour Start.
Making multiple copies
1Press  (Copy) to illuminate it in green.
2Load your document.
3Use the dial pad to enter the number of copies you want  
(up to 99).
4Press Mono Start or Colour Start.
Stop copying
To stop copying, press Stop/Exit.
To stop copying, press Stop/Exit.
(MFC-425CN only) To sort the copies, press the Copy 
Options
 key. (See Changing the temporary copy settings on 
page 8-4.)
 
						

							MAKING COPIES   8 - 3
Using the Copy Options key 
When you want to quickly change the copy settings temporarily for 
the next copy, use the 
Copy Options key. You can use different 
combinations.
These settings are temporary, and the machine returns to its 
default settings 60 seconds after it finishes copying. However if 
you have set the Mode Timer to 0 or 30 seconds, the machine 
returns to the default settings after the number of seconds that 
has been set for mode timer. (See Setting the Mode Timer on 
page 2-3.)
You can save the copy settings you use most often by setting 
them as default. (See Changing the default copy settings on 
page 8-13.)
Copy Options key
 
						

							8 - 4   MAKING COPIES
Changing the temporary copy settings
Use the Copy Options key to quickly set the following copy 
settings temporarily for the next copy.
After you choose your settings by pressing 
Menu/Set, the LCD 
shows Set temporarily.
Press 
Mono Start or Colour Start if you’re finished choosing 
settings.
—OR—
Press 
▲ or ▼ to select more settings.
Press 
Copy 
OptionsMenu Selections Options Factory 
SettingPage
Quality Fast/Normal/Best Normal8-5
Enlarge/Reduce 50%/69%/78%/83%/ 
93%/97%/100%/ 
104%/142%/186%/ 
198%/200%/ 
Custom(25-400%)100%8-6
Paper Type Plain/Inkjet/ 
Glossy/ 
TransparencyPlain8-7
Paper Size Letter/Legal/ 
A4/A5/ 
10(W) x 15(H)cmA48-8
Brightness-  + -  + 8-8
Stack/Sort 
(MFC-425CN only)Stack/Sort Stack8-9
Page Layout 
(MFC-425CN only)Off(1 in 1)/ 
2 in 1 (P)/ 
2 in 1 (L)/ 
4 in 1 (P)/ 
4 in 1 (L)/ 
Poster(3 x 3)Off 
(1 in 1)8-10
No. of Copies No. of Copies:01 
(01-99)01
select select
 
						

							MAKING COPIES   8 - 5
Increasing copy speed or quality
You can select the copy quality. The default setting is Normal.
1Press  (Copy) to illuminate it in green.
2Load your document.
3Use the dial pad to enter the number of copies you want  
(up to 99).
4Press Copy Options and ▲ or ▼ to select Quality.
Press 
Menu/Set.
5Press ▲ or ▼ to choose the copy quality (Fast, Normal or 
Best).
Press 
Menu/Set.
6Press Mono Start or Colour Start. NormalRecommended mode for ordinary printouts. Good 
copy quality with adequate copy speed.
FastFast copy speed and lowest ink consumption. Use 
FAST to save time (document to be proof-read, large 
documents or many copies).
BestUse this mode to copy precise images such as 
photographs. BEST uses the highest resolution and 
slowest speed.
 
						

							8 - 6   MAKING COPIES
Enlarging or reducing the image copied
You can select the following enlargement or reduction ratios.
Custom(25-400%) allows you to enter a ratio from 25% to 400%.
1Press  (Copy) to illuminate it in green.
2Load your document.
3Use the dial pad to enter the number of copies you want  
(up to 99).
4Press Copy Options and ▲ or ▼ to select Enlarge/Reduce.
Press 
Menu/Set. Press Copy Options
and   or   to select 
Enlarge/ReduceCustom(25-400%)
200%
198% 10x15cm→A4
186% 10x15cm→LTR
142% A5→A4
104% EXE→LTR
100%
97% LTR→A4
93% A4→LTR
83%
78%
69% A4→A5
50%