Brother MFC 425CN User Manual
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APPENDIX A A - 5 Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1Press Menu/Set, 2, 0, 4. 2Press ▲ or ▼ to select Display# and press Menu/Set. If the name was not received, it will not be displayed. 3Press ▲ or ▼ to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu/Set. The next screen shows the caller’s telephone number and the date and time of the call. 4Press Stop/Exit to exit. Printing Caller ID List 1Press Menu/Set, 2, 0, 4. 2Press ▲ or ▼ to select Print Report. 3Press Menu/Set. 4Press Start. Miscellaneous 4.Caller ID
A - 6 APPENDIX A Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring. How Will the Fax Machine Treat All Other Numbers? FaxAbility mode ensures that the machine will answer calls to the FaxAbility (secondary) number. When a call comes in to your main number, all the phones will ring. You can set an external answering device (TAD) to answer calls on the other number(s). (See the chart in the following page.) What is the Advantage of Using the FaxAbility Function? Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code. And the people who call to talk on your main number will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line.
APPENDIX A A - 7 How Does FaxAbility Work? Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to the ring pattern before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you or a telephone answering device can answer the main number(s). After you have set the FaxAbility feature to On, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the FaxAbility number, Manual mode means you must answer all the call yourself. You can not change the receive mode to the other mode while the FaxAbility is set to on. All extension phones ring, fax machine is silent. Fax machine automatically receives and prints fax message without ringing.Fax machine begins ringing on third ring. Registered Duet (Fax) NumberMain number (Voice Number) You answer the call at an external phone or an extension phone.Telephone Answering Device (TAD) answers the call. Incoming Call (either Voice or Fax) Flowchart Sequence of Incoming call
A - 8 APPENDIX A How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat Steps 1-3; Step 2 is where you can select either On or Off. Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions. If you have FaxAbility Service but don’t have Call Waiting, you need do nothing at this stage. If you do have Call Waiting as well as FaxAbility, set the Call Waiting menu option to On. See below. 1Press Menu/Set, 2, 0, 3. The screen displays 2Press ▲ or ▼ to set FaxAbility to On or Off. If you have FaxAbility service, select On. 3Press Menu/Set. 4Press ▲ or ▼ to set Call Waiting to On or Off. If you have Call Waiting service, select On to avoid the trouble caused by Call Waiting. 5Press Menu/Set. 6Press Stop/Exit. Miscellaneous 3.Faxability
APPENDIX A A - 9 Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number and name if available as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory. Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification. At Home Residential customers can protect themselves from unwanted calls. How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the display shows you the caller’s phone number and name if available. Once you pick up the handset, the caller’s ID disappears. You will see up to the first 16 characters of the number and name if available on the display. * Depends on network Function. To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available. ■If Out of Area appears on the display, it means that the call came from outside your caller ID service area. * ■If Private Call appears on the display, it means the caller intentionally blocked the transmission of his/her ID. *
A - 10 APPENDIX A Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1Press Menu/Set, 2, 0, 4. 2Press ▲ or ▼ to select Display# and press Menu/Set. If the name was not received, it will not be displayed. 3Press ▲ or ▼ to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu/Set. The next screen shows the caller’s telephone number and the date and time of the call. 4Press Stop/Exit. Printing Caller ID List 1Press Menu/Set, 2, 0, 4. 2Press ▲ or ▼ to select Print Report. 3Press Menu/Set. 4Press Start. If you use the Caller ID for Dial back… ■Please be sure that you use appropriate dialling procedures for local and national call. ■Please be sure that you make sure of the details of the exact number to be called back, and the need to insert prefix(es) for manual dialling. ■Please understand that your machine may not display precisely the digits to be called. Miscellaneous 4.Caller ID
APPENDIX A A - 11 Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) This machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine. Your machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You will need to set Distinctive Ringing to On. Setting the Distinctive Ringing 1Press Menu/Set, 2, 0, 3. 2Press ▲ or ▼ to select On (or Off). 3Press Menu/Set. 4Press Stop/Exit. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. ■The MFC will answer only calls to the Distinctive Ringing number. After you have set the Distinctive Ring feature to On, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the call yourself. You can not change the receive mode to the other mode while the Distinctive Ring is set to on. Miscellaneous 3.Distinctive
A - 12 APPENDIX A Caller ID (For Singapore and Hong Kong) The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page A-13.) After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory. ■You will see the first 16 characters of the number or name. ■Out of Area display means call originates outside your Caller ID service area. ■Private Call display means the caller has intentionally blocked transmission of information. You can print a list of Caller ID information received by your machine. Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.
APPENDIX A A - 13 Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1Press Menu/Set, 2, 0, 4. 2Press ▲ or ▼ to select Display# and press Menu/Set. If the name was not received, it will not be displayed. 3Press ▲ or ▼ to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu/Set. The next screen shows the caller’s telephone number and the date and time of the call. 4Press Stop/Exit. Printing Caller ID List 1Press Menu/Set, 2, 0, 4. 2Press ▲ or ▼ to select Print Report and press Menu/Set. 3Press Start. Miscellaneous 4.Caller ID
A - 14 APPENDIX A Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 51 (91 for New Zealand), the machine starts to receive a fax. (See Fax Detect on page 4-4.) If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 (#91 for New Zealand) to take the call at an extension phone. (See Setting the F/T Ring Time (Fax/Tel mode only) on page 4-3.) If you answer a call and no one is on the line, you should assume that you’re receiving a manual fax. ■Press 51 (91 for New Zealand) and wait for the chirp or until the machine’s LCD displays Receiving, and then hang up. Your caller will have to press Start to send the fax. For Fax/Tel mode only When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call. Lift the external telephone’s handset, and then press Hook to answer. If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and then press #51 (#91 for New Zealand) between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 51 (91 for New Zealand). Fax/Tel mode in the power save condition Fax/Tel mode does not work in the power save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset of the extension phone and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing 51 (91 for New Zealand).