Brother MFC 425CN User Manual
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ix To view Documentation (For Macintosh®) 1Turn on your Macintosh®. Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive. The following window will appear. 2Double-click the Documentation icon. 3The select Language screen appears, double-click your language. 4Click the documentation you want to read. ■Quick Setup Guide: Setup and Software Installation Instructions ■User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide (MFC-425CN only) How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide: ■Scanning on page 9-1 (For Mac OS ® 9.1-9.2/Mac OS® X 10.2.4 or greater) ■ControlCenter2 (For Mac OS ® X 10.2.4 or greater) on page 10-1 ■Network Scanning (MFC-425CN only) (For Mac OS ® X 10.2.4 or greater) on page 11-1 Presto! ® PageManager® User’s Guide ■Instructions for scanning directly from Presto! ® PageManager® (Mac OS® X)
x Table of Contents 1Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 Control panel overview ..................................................... 1-2 Turning the machine to Power Save condition ........... 1-4 Power Save Setting .................................................... 1-5 Load documents ............................................................... 1-6 Using the ADF (Automatic Document Feeder) (MFC-425CN only) ................................................. 1-6 Using the scanner glass ............................................. 1-8 About paper ...................................................................... 1-9 Recommended Paper ................................................. 1-9 Handling and using special paper............................. 1-10 Paper type and size for each operation ................ 1-11 Paper weight, thickness and capacity .................. 1-12 Paper capacity of the output paper tray ............... 1-12 Printable area ....................................................... 1-13 How to load paper, envelopes and post cards.......... 1-14 To load paper or other media ............................... 1-14 To load envelopes ................................................ 1-16 To load post cards ................................................ 1-17 About fax machines ........................................................ 1-18 Fax tones and handshake ........................................ 1-18 ECM (Error Correction Mode) ................................... 1-19 Multi-Line connections (PABX) ................................. 1-19 2Getting started ..................................................................... 2-1 Initial Setup ....................................................................... 2-1 Setting the Date and Time .......................................... 2-1 Setting Tone or Pulse dialling mode (Not available in New Zealand) .............................. 2-1 Setting the Station ID .................................................. 2-2 General Setup................................................................... 2-3 Setting the Mode Timer .............................................. 2-3 Setting the Paper Type ............................................... 2-3 Setting the Paper Size ................................................ 2-4 Setting the Ring Volume ............................................. 2-4 Setting the Beeper Volume ......................................... 2-4 Setting the Speaker Volume ....................................... 2-5 Setting the LCD Contrast ............................................ 2-5
xi 3Setup Send ........................................................................... 3-1 How to enter Fax mode .................................................... 3-1 How to dial ........................................................................ 3-1 Manual dialling ............................................................ 3-1 Speed-Dialling ............................................................ 3-2 Search ........................................................................ 3-2 Fax Redial................................................................... 3-2 How to Fax........................................................................ 3-3 Colour fax transmission .............................................. 3-3 Faxing from the ADF (MFC-425CN only) ................... 3-3 Faxing from the scanner glass.................................... 3-4 Automatic transmission............................................... 3-5 Manual transmission ................................................... 3-5 Basic sending operations.................................................. 3-6 Sending faxes using multiple settings......................... 3-6 Contrast ...................................................................... 3-6 Fax Resolution ............................................................ 3-7 Dual Access (Monochrome only) ................................ 3-8 Real Time Transmission ............................................. 3-9 Checking job status .................................................. 3-10 Cancelling a fax in progress ..................................... 3-10 Cancelling a waiting job ............................................ 3-10 Advanced sending operations ........................................ 3-11 Broadcasting (Monochrome only) ............................. 3-11 Overseas Mode ........................................................ 3-12 Delayed Fax (Monochrome only) (MFC-425CN only) ............................................... 3-13 Delayed Batch Transmission (Monochrome only) (MFC-425CN only) ............... 3-14 Setup for Polled Transmit (Standard) (Monochrome only) (MFC-425CN only) ............... 3-14 Setup for Polled Transmit with Secure Code (Monochrome only) (MFC-425CN only) ............... 3-15 TX Lock .................................................................... 3-16 Setting up the password ....................................... 3-16 Changing the TX Lock password.......................... 3-17 Turning TX Lock on .............................................. 3-17 Turning TX Lock off .............................................. 3-17 Faxing letter size documents from the scanner glass ..................................................................... 3-18
xii 4Setup Receive ...................................................................... 4-1 Basic receiving operations ................................................ 4-1 Choosing the Receive Mode....................................... 4-1 To select or change your Receive Mode ................ 4-2 Setting the Ring Delay ............................................... 4-2 Setting the F/T Ring Time (Fax/Tel mode only) .......... 4-3 Fax Detect .................................................................. 4-4 Printing a reduced incoming fax (Auto Reduction)..................................................... 4-5 Printing a fax from the memory (MFC-425CN only) ......... 4-5 Reception into memory (Monochrome only)................................................. 4-6 Polling (MFC-425CN only) .......................................... 4-7 Secure Polling ........................................................ 4-7 Setup for Polling Receive (Standard) ..................... 4-7 Setup for Polling Receive with Secure Code .......... 4-8 Setup Delayed Polling Receive .............................. 4-8 Sequential Polling ................................................... 4-9 5Quick-Dial numbers and dialling options .......................... 5-1 Storing numbers for easy dialling ..................................... 5-1 Storing Speed-Dial numbers....................................... 5-1 Changing Speed-Dial numbers................................... 5-2 Setting up Groups for Broadcasting............................ 5-3 Dialling options ................................................................. 5-4 Access codes and credit card numbers ...................... 5-4 Pause ......................................................................... 5-4 6Remote Fax Options (MFC-425CN only) (Monochrome only) .............................................................. 6-1 Setting up Fax Forwarding.......................................... 6-1 Setting Fax Storage .................................................... 6-2 Setting PC Fax Receive (MFC-425CN only) .............. 6-2 Changing your PC (MFC-425CN only) ................... 6-3 Turning off Remote Fax Options................................. 6-4 Changing Remote Fax Options .................................. 6-4 Setting your Remote Access Code ............................. 6-5 Remote Retrieval .............................................................. 6-6 Using your Remote Access Code ............................... 6-6 Remote commands..................................................... 6-7 Retrieving fax messages ............................................ 6-8 Changing your Fax Forwarding number ..................... 6-8
xiii 7Printing reports .................................................................... 7-1 Fax settings and activity ................................................... 7-1 Customizing the Transmission Verification Report ............7-1 Setting the Journal Period .......................................... 7-2 Printing reports ........................................................... 7-3 How to print a report ............................................... 7-3 8Making copies ...................................................................... 8-1 Using the machine as a copier ......................................... 8-1 Enter Copy mode........................................................ 8-1 Making a single copy .................................................. 8-2 Making multiple copies ............................................... 8-2 Stop copying ............................................................... 8-2 Using the Copy Options key ............................................ 8-3 Changing the temporary copy settings ....................... 8-4 Increasing copy speed or quality ............................ 8-5 Enlarging or reducing the image copied ................. 8-6 Setting paper type .................................................. 8-7 Setting paper size ................................................... 8-8 Adjusting brightness ............................................... 8-8 Sorting copies using the ADF (MFC-425CN only) ............................................. 8-9 Making N in 1 copies or a poster (Page Layout) (MFC-425CN only) ........................................... 8-10 Changing the default copy settings ................................ 8-13 Increasing copy speed or quality .............................. 8-13 Adjusting brightness ................................................. 8-13 Adjusting contrast ..................................................... 8-13 Adjusting colour saturation ....................................... 8-14 Legal limitations .............................................................. 8-15 9Walk-Up PhotoCapture Center™ .........................................9-1 Introduction ....................................................................... 9-1 PhotoCapture Center™ requirements ..................... 9-2 Getting started .................................................................. 9-3 Printing the Index (Thumbnails) ........................................ 9-5 Printing images ................................................................. 9-6 DPOF printing ............................................................. 9-8 Changing the default settings ..................................... 9-9 Increasing print speed or quality ............................ 9-9 Setting the paper & size ......................................... 9-9 Adjusting brightness ............................................. 9-10 Adjusting contrast ................................................. 9-10 Colour enhancement (MFC-425CN only) ............. 9-10
xiv Cropping ............................................................... 9-12 Borderless ............................................................ 9-12 Scan to Card (MFC-425CN only).................................... 9-13 Changing the default quality ..................................... 9-14 Changing the default black & white file format.......... 9-14 Changing the default colour file format ..................... 9-14 Understanding the Error Messages ................................ 9-15 Using PhotoCapture Center ™ from your PC ................... 9-15 10Software and Network features ........................................ 10-1 11Important information ........................................................ 11-1 Important Information for Australia ................................. 11-1 IMPORTANT-For Your Safety. ................................. 11-1 Disconnect device ................................................ 11-1 LAN connection (MFC-425CN only) ......................... 11-1 International E NERGY STAR® Compliance Statement ......................................... 11-2 Important safety instructions ..................................... 11-2 Important Information for New Zealand .......................... 11-4 Important Safety Instructions .................................... 11-4 IMPORTANT-For Your Safety .................................. 11-7 Disconnect device ................................................ 11-7 IMPORTANT NOTICE .............................................. 11-7 LAN connection (MFC-425CN only) ......................... 11-7 Important Information for Some Countries...................... 11-8 Important Safety Instructions .................................... 11-8 LAN connection (MFC-425CN only) ....................... 11-10 Trademarks............................................................. 11-11 12Troubleshooting and routine maintenance ..................... 12-1 Troubleshooting .............................................................. 12-1 Error messages ........................................................ 12-1 Document jams (MFC-425CN only).......................... 12-5 Document is jammed in the top of the ADF unit. ........ 12-5 Document is jammed inside the ADF unit. ........... 12-5 Printer jam or paper jam ........................................... 12-6 Paper is jammed inside the paper tray ................. 12-6 Paper is jammed inside the machine.................... 12-7 If you are having difficulty with your machine ........... 12-9 Setting Dial Tone detection..................................... 12-14 Compatibility ........................................................... 12-14 How to improve print quality ......................................... 12-15 Cleaning the print head........................................... 12-15
xv Checking the print quality ....................................... 12-16 Checking the printing alignment ............................. 12-18 Checking the ink volume .............................................. 12-19 Packing and shipping the machine ............................... 12-20 Routine maintenance.................................................... 12-23 Cleaning the scanner.............................................. 12-23 Cleaning the machine printer platen ....................... 12-24 Cleaning the Paper Pick-up Roller ......................... 12-25 Replacing the ink cartridges ................................... 12-26 AAppendix A .......................................................................... A-1 Telephone Service for Australia .......................................A-1 Telstra® FaxStream® Duet® (Distinctive Ringing)........... A-1 What is the Advantage of using Telstra® FaxStream® Duet® Function? .............................A-1 How does Telstra® FaxStream® Duet® Work? .......A-2 Set the Distinctive Ringing to ON ...........................A-3 Caller ID (Caller IDentification) ...................................A-3 Advantages of Caller ID .........................................A-3 How Does the Caller ID Work?...................................A-4 The Caller ID Appears on the Display When Your Telephone Rings .............................A-4 The Caller ID is Stored in Your MFC Memory ............A-4 Viewing Caller ID List .................................................A-5 Printing Caller ID List..............................................A-5 Telephone Service for New Zealand ................................A-6 FaxAbility ....................................................................A-6 How Will the Fax Machine Treat All Other Numbers? .................................................A-6 What is the Advantage of Using the FaxAbility Function? ...........................................A-6 How Does FaxAbility Work? ...................................A-7 How to Turn FaxAbility OFF or ON ........................A-8 Caller ID (Caller IDentification) ...................................A-9 Advantages of Caller ID .........................................A-9 How Does the Caller ID Work?...................................A-9 The Caller ID Appears on the Display When Your Telephone Rings .............................A-9 Viewing Caller ID List ...............................................A-10 Printing Caller ID List............................................A-10 Telephone Service for Some Countries ..........................A-11 Distinctive Ringing (For Singapore and Hong Kong) ..........................A-11 Setting the Distinctive Ringing ..............................A-11
xvi Caller ID (For Singapore and Hong Kong)............... A-12 Viewing Caller ID List............................................... A-13 Printing Caller ID List ........................................... A-13 Advanced receiving operations...................................... A-14 Operation from extension telephones ...................... A-14 For Fax/Tel mode only ............................................. A-14 Fax/Tel mode in the power save condition .............. A-14 Using a cordless external handset........................... A-15 Changing the remote codes..................................... A-15 Connecting an external device to your machine ............ A-16 Connecting an external telephone ........................... A-16 Connecting an external telephone answering device (TAD)........................................................ A-17 Sequence ............................................................ A-17 Connections......................................................... A-18 Recording outgoing message (OGM) on an external TAD.......................................... A-19 Custom features on your phone line ........................ A-19 BAppendix B .......................................................................... B-1 On-screen programming .................................................. B-1 Menu table ................................................................. B-1 Memory storage ......................................................... B-1 Navigation keys ............................................................... B-2 Entering Text ........................................................... B-11 Inserting spaces .................................................. B-11 Making corrections .............................................. B-11 Repeating letters ................................................. B-11 Special characters and symbols ......................... B-12 GGlossary ............................................................................... G-1 SSpecifications ...................................................................... S-1 Product description .......................................................... S-1 General ............................................................................ S-1 Print media....................................................................... S-3 Copy ................................................................................ S-4 PhotoCapture Center ....................................................... S-5 Fax ................................................................................... S-6 Scanner ........................................................................... S-7 Printer .............................................................................. S-8 Interfaces ......................................................................... S-8 Computer requirements ................................................... S-9 Consumable items ......................................................... S-10 Network (LAN) (MFC-425CN only) ................................ S-11 13Index ....................................................................................... I-1 14Remote Retrieval Access card (MFC-425CN only) .......... R-1
INTRODUCTION 1 - 1 1 Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide. Symbols used in this Guide Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD. Introduction BoldBold typeface identifies specific keys on the machine control panel. ItalicsItalicized typeface emphasizes an important point or refers you to a related topic. Courier NewCourier New type face identifies the messages on the LCD of the machine. Warnings inform you what to do to avoid possible personal injury. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup alerts you to devices and operations that are not compatible with the machine.
1 - 2 INTRODUCTION Control panel overview 1Redial/Pause Redials the last number you called. It also inserts a pause in quick dial numbers. 2Hook Press before dialling if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start. 3 Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. 4 Dial Pad Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. (Not available in New Zealand) 5 Mode keys: PhotoCapture Lets you access the PhotoCapture Center ™ mode. Copy Lets you access Copy mode. Fax Lets you access Fax mode. Scan Lets you access Scan mode. 6Copy Options You can quickly and easily select temporary settings for copying. 7Fax Resolution Sets the resolution when you send a fax. 8 Mono Start Lets you start sending faxes or make copies in black and white. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).